Office Facilities & Administrative Executive

Role SummaryResponsibilities: As an Office Administrator, you will ensure the seamless operation of our Singapore office. This role offers you a chance to engage with various aspects of our company, including office management, facilities, IT, and recruitment administration. You will provide vital administrative support to our Management team.Salary: S$2,800 to S$3,500 monthly, commensurate with your experience.Benefits: Enjoy a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more, detailed here.Role Type: This is a full-time, permanent position requiring five days a week in our Singapore office.Start Date: We are recruiting for start dates throughout 2026, occurring monthly.Location: This opportunity is based in our Singapore office.About the RoleWe are looking for a proactive and enthusiastic individual to facilitate the efficient functioning of our Singapore office. This diverse role allows you to engage with various components of our operations, including office management, facilities, IT, recruitment administration, travel coordination, and event planning. You will work on-site five days a week alongside approximately 50 team members, with opportunities for growth as our team expands.Your contribution will be essential in supporting our client delivery team to uphold our commitment to exceptional customer service and the provision of high-quality work. You will benefit from training and mentorship from seasoned colleagues within our global and local Operations teams, allowing you to shape your role and enhance office processes for improved efficiency.Key Responsibilities:Manage essential office supplies and IT equipment.Implement established IT procedures.Facilitate office purchases and process expenses.Maintain strong relationships with service providers and suppliers.Ensure a safe, tidy, and professional office environment through health and safety assessments.Welcome visitors and coordinate office visits for colleagues and clients.Handle incoming calls and messages.Organize domestic and international shipments.Coordinate external events, including client meetings and attendance at scientific congresses, as well as internal social events.Schedule meetings and arrange logistics for off-site gatherings.

Role OverviewAs a Project Coordinator, you will undertake a variety of administrative, coordination, and scientific tasks that support our client projects, while also engaging with internal company initiatives.Salary: S$4,200 per monthBenefits: Enjoy hybrid working options, a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel coverage, and full funding for external training along with additional perks.Employment Type: Full-time, permanentStart Date: Ideally commencing in May, June, or July 2026; please indicate your availability on your application.Location: You will be based in our Singapore office.About the PositionProject Coordinators play a pivotal role across our scientific divisions, specifically within the Medical Communications sector. You will have the chance to work on diverse projects and collaborate extensively across different teams.Your core responsibilities will include ensuring the timely delivery of high-quality scientific work to our healthcare clients, streamlining project processes, and implementing improvements that enhance overall team efficiency. You may also contribute to internal projects that bolster team operations.Key responsibilities include:Overseeing formatting, consistency, and quality control of scientific deliverables.Engaging in cross-functional collaboration to enhance project outcomes.Identifying areas for process improvement and executing changes to foster quality and efficiency.

Role OverviewKey Responsibilities: As an Analyst within our Evidence Development team, you will engage in various projects focused on designing, executing, analyzing, and effectively communicating diverse evidence generation initiatives. This includes conducting literature reviews, performing statistical analyses, and executing real-world studies. Your contributions will empower clients to develop scientific and strategic evidence that informs clinical, economic, and market access decisions related to innovative therapies.Salary: S$4,500 per monthBenefits: Enjoy hybrid working arrangements, a generous vacation policy, flexible working hours, private medical insurance, extensive travel insurance, full funding for external training, and more.Employment Type: Full-time, permanentStart Date: We are recruiting for positions with a start date in 2026.Application Deadlines: There are no strict deadlines; however, we encourage early applications as the role will be closed when suitable candidates are identified.Location: This position is based in our Singapore office.About UsCostello Medical is at the forefront of evidence generation in healthcare, assisting clients in making informed decisions through high-quality clinical, economic, and real-world evidence. As part of our dynamic team, you will work on a variety of projects, from systematic literature reviews to comprehensive real-world studies, addressing critical research questions on disease burden, clinical effectiveness, and economic evaluations. This role offers an exciting opportunity to enhance your expertise across multiple therapeutic areas while collaborating with a supportive, growing team.Primary Responsibilities Include:Designing protocols and statistical analysis plans in collaboration with Statisticians, Epidemiologists, clients, and external experts.Collecting and analyzing data while effectively communicating methodologies and results through written and oral presentations.Contributing to strategic projects that aid clients in their evidence generation strategies.In this collaborative environment, you will work alongside professionals from various specialties to ensure that all evidence development projects are executed to the highest standards, on schedule, and aligned with client expectations.

Role OverviewResponsibilities: Join our dynamic Medical Communications team as a Medical Writer, focusing on the strategic planning and creation of scientific publications. Your role will entail comprehensive analysis and innovative communication of clinical trial data, producing abstracts, posters, oral presentations, and manuscripts for submission to esteemed scientific journals and conferences. You will collaborate with a diverse array of clients, including leading pharmaceutical and medical technology firms, health organizations, and charitable institutions.Salary: S$4,500 per monthBenefits: Enjoy hybrid working options, a generous holiday allowance, flexible working hours, private medical insurance, extensive travel insurance, complete funding for external training, and more.Role Type: Full-time, permanentStart Date: We are currently looking for candidates for roles starting in 2026.Location: Successful candidates will be based in our Singapore office.About the PositionThis role is perfect for those with a background in scientific research or recent graduates eager to join a thriving team. You will work in our Singapore office as part of the Asia-Pacific team, collaborating closely with colleagues from our UK and US teams.As a Medical Writer, you will engage in projects that involve detailed data analysis from clinical trials and the creative presentation of this analysis in various formats, including posters, slide decks, value dossiers, reports, and peer-reviewed publications. These deliverables are essential for our clients as they communicate with external stakeholders crucial to the successful adoption of innovative therapies. Your work will be organized on a project-by-project basis, often involving multiple projects across different disease areas simultaneously.You will collaborate with experienced colleagues in Singapore, the UK, and the US who will provide personalized training in the technical aspects of the role, including project management and effective client communication. Successful project delivery will demand close cooperation with clients, and after a successful onboarding period, you will gradually participate in teleconferences and face-to-face meetings with external stakeholders.We welcome applications from both entry-level candidates and those with prior experience. We are seeking ambitious individuals who are...

About the RoleWe are looking for a dynamic Workplace Administrator to enhance our Regional HR and Employee Experience operations in Singapore. This role involves a diverse set of responsibilities in Office Administration, Human Resources, Onboarding Support, and enriching employee experience programs.Key ResponsibilitiesOffice Operations & AdministrationManage daily office operations to ensure a seamless and organized work environment.Oversee office budgeting and expenses, including invoice processing and financial tracking.Maintain office supplies inventory and manage procurement needs.Ensure compliance with internal policies, safety standards, and local regulations.Facilities & Vendor ManagementAssist in selecting and setting up our new office space by coordinating with designers, contractors, and vendors.Foster relationships with service providers for maintenance, cleaning, and security.Support office equipment setup and workspace allocation.Employee Experience & CulturePlan and execute company events such as open days, volunteer activities, and anniversaries.Engage in employee experience initiatives that promote connection and inclusivity.Coordinate logistics for internal meetings, team-building events, and cultural programs.Brand & Event SupportAssist with office-related media productions to enhance employer branding.Support networking events, partner visits, and media interactions at the office.Collaborate with various teams to ensure events align with our brand values.Why Join Us?Be a part of redefining the workplace experience with Plaud, where innovation meets employee engagement.

Location: SingaporeJob Title: Office Administrator / Admin ExecutiveReporting to: Senior Manager, Human Resources APACJoin the dynamic team at Genetec as an Office Administrator / Admin Executive, where you will play an integral role in facilitating the smooth operations of our APAC office in Singapore. Your contributions will be essential in supporting our team with various administrative and logistical tasks, including organizing and hosting regional meetings.In this role, you will be responsible for taking meeting minutes, tracking action items, and coordinating with internal stakeholders to ensure effective communication and successful execution of team objectives. We are looking for someone who presents themselves professionally and warmly interacts with colleagues and visitors, fostering a positive and collaborative work environment.Your Daily Responsibilities Include:Managing the day-to-day operations of Genetec’s APAC office in Singapore, including handling phone, mail/courier services, IT onboarding, and other administrative duties.Timely escalation of urgent tasks to the Managing Director.Preparation of HR-related correspondence, reports, and documentation, while assisting with HR operations, onboarding, and offboarding activities.Acting as the local coordinator for internal initiatives and office-related programs as necessary.Serving as the point of contact with building management and external vendors for facility operations and maintenance.Processing vendor invoices, ensuring proper documentation and approvals.Providing administrative support to the local leadership team, including arranging travel logistics for business guests.

Join Our Dynamic Team as an HR & Office Administrator!At Maneuver Marketing, we are on a mission to revolutionize the health and wellness industry by building and scaling leading direct-to-consumer (DTC) brands. As an HR & Office Administrator, you will play a crucial role in fostering a positive workplace culture while managing essential HR functions and office operations.In just five years, we have successfully launched our own DTC Health & Wellness brand, achieving over USD$100M in annual sales and serving more than 3,000,000 customers worldwide. Our impressive growth has earned us recognition from The Financial Times as one of APAC's top High-Growth Companies and a prestigious 2nd place in the E50 Awards.This is an exciting opportunity to be part of our growth journey!

Company Overview:Established in 2002, DVI Solutions has emerged as a premier provider of audio-visual solutions, empowering our clients to enhance communication and collaboration, whether they are in the same office or across the globe. Our reach extends across Japan, Singapore, Thailand, Shanghai, Hong Kong, the Philippines, Vietnam, India, Malaysia, and Indonesia. Our diverse clientele includes corporations, government entities, educational institutions, retail businesses, hospitality sectors, and more.Position Summary:We are on the lookout for a dedicated and detail-oriented HR & Office Administration Specialist to bolster our human resources operations and ensure the seamless functioning of our office environment. This position emphasizes support throughout the employee lifecycle, particularly in onboarding and HR administration, while also encompassing essential office management duties.Key Responsibilities:Human Resources Responsibilities:Oversee onboarding procedures, ensuring thorough documentation, orientation, and integration for new hires.Maintain precise and confidential employee records and HR databases.Assist in payroll processing, leave management, and benefits administration.Support performance management initiatives and employee engagement activities.Ensure adherence to local labor regulations and internal policies.Serve as a point of contact for employee inquiries and HR-related assistance.Office Administration Duties:Manage daily office operations to promote a productive and efficient working atmosphere.Handle office supplies, vendor relationships, and procurement processes.Organize meetings, internal events, and company communications.Update and maintain office policies and procedures.Assist with facilities management and initiatives aimed at workplace safety.Qualifications:Skills and Experience:Bachelor’s degree in Human Resources, Business Administration, or a related discipline.2-5 years of experience in HR operations and/or office administration.Exceptional organizational and multitasking capabilities.Outstanding communication and interpersonal skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with HR systems or tools is a plus.Solid understanding of local employment laws and regulations.Experience in fast-paced or dynamic environments.High level of discretion with sensitive information.Strong attention to detail and effective problem-solving skills.DVI Solutions is an Equal Opportunity Employer. We encourage qualified applicants from all backgrounds to apply without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

As a Medical Director at fuku, you will play a pivotal role in steering medical and scientific leadership for our clinical trials and research initiatives. Your responsibilities will include:- Leading the development and critical review of clinical trial protocols, investigator brochures, and other essential study documents.- Ensuring that all medical operations align with regulatory mandates, ethical standards, and the company’s internal policies.- Collaborating closely with cross-functional teams, including clinical operations, regulatory affairs, and biostatistics, to guarantee the successful execution of projects.- Acting as the primary medical liaison for clients, investigators, and regulatory bodies.- Providing medical oversight throughout the clinical trials, focusing on safety monitoring and data analysis.- Engaging in business development efforts by offering medical insights during client meetings and proposal preparations.- Staying abreast of industry developments, therapeutic innovations, and regulatory updates to guide strategic planning.- Mentoring and developing the clinical and medical team to boost overall performance and capabilities.- Supporting the publication of clinical trial findings in scientific journals and presenting at industry conferences.

About GESSGESS is a prestigious international school in Singapore, welcoming students from over 70 nationalities. More than just an educational institution, we strive to create a nurturing environment that feels like home for many families. Our language programs are designed to help students embrace their multicultural identities and prepare them for a globalized world. With pathways such as the German International Abitur and the IB Programme, we equip our students with the skills they need for future success. Lifelong learning is a core value at GESS, where we emphasize respect, openness, and diversity, principles that our students carry into their lives beyond school.In 2022, we were honored to receive the “Deutsche Schulpreis” (German School Prize) for our innovative educational concept, being the only German school abroad nominated for this prestigious award.Position: School Administrative Officer (Whole School). This role is vital in delivering high-quality administrative support across all school sections, ensuring a consistent and positive experience for parents and students alike.The School Administrative Officer will collaborate closely with School Directors, Heads of Departments, and the Head of School Services to provide administrative and coordination support for front-of-house services, school-wide initiatives, and events. This role is key in maintaining organized systems, accurate records, and effective communication to facilitate smooth daily operations.Additionally, the Officer will assist in managing whole-school educational programs and enrichment activities, which includes scheduling, documentation, and logistics coordination, while ensuring compliance with established safety protocols and school policies for trips and activities.The position also entails supporting parents and students with non-classroom inquiries, effectively addressing more complex issues as necessary. By focusing on detail, responsiveness, and professional communication, the Officer will help enhance the overall family experience within the school community.

About GESSGESS stands as a premier international school in Singapore, welcoming students from over 70 countries. We create a nurturing environment that feels like home for many families, fostering a community built on mutual support and solidarity. Our robust language program empowers students to embrace their multilingual identities, preparing them for a globalized world. Through our offerings of the German International Abitur and the IB Programme, students are well-equipped for successful careers post-graduation. Our commitment to lifelong learning is reflected in our core values of respect, openness, and diversity, which we instill in our students for their futures.In recognition of our innovative educational approach, we proudly received the “Deutsche Schulpreis” (German School Prize) in 2022. This accolade highlights our unique educational concept and positions us as the only German school abroad nominated for this prestigious award.Job Purpose The School Administrative Officer (European Section) plays a crucial role in delivering comprehensive administrative support to the Director, academic staff, parents, and students. This position ensures smooth operational processes and effective communication within the school community. Key responsibilities include managing academic events, coordinating communications, and maintaining precise data and records. Additionally, the officer will assist parents and students with non-academic inquiries, fostering a positive experience and efficiently resolving any issues that arise.

Join PRISM+, the leading Singaporean brand in direct-to-consumer smart home appliances. Our mission is to deliver innovative products to the public at competitive prices. As a fast-growing and dynamic organization, we invite you to become part of our exciting journey.We are in search of a skilled Salesforce Administrator to effectively manage and enhance our Salesforce platform, ensuring an optimal user experience and operational excellence. Your responsibilities will include overseeing user accounts, collaborating with internal teams and external partners, and improving business processes through Salesforce solutions. Your contributions will be vital in refining workflows, addressing issues, and driving advancements within the organization.Key Responsibilities: Oversee existing Salesforce user accounts and facilitate proper access and permissions for new users. Collaborate closely with Salesforce Account Executives to manage contract, billing, and licensing inquiries, ensuring effective communication and swift resolutions. Document and analyze how various business functions utilize Salesforce, translating their requirements into clear process flows. Prepare and present Statements of Work (SOW) for external partners (approximately 20% of the role). Develop, implement, and enhance custom Salesforce workflows and processes (approximately 80% of the role). Troubleshoot and resolve Salesforce-related issues to maintain seamless operations. Design and optimize ServiceCloud user interfaces for a user-friendly experience. Continuously assess Salesforce workflows and features to identify improvement opportunities and boost overall efficiency. Proactively enhance productivity by identifying and implementing improvements within Salesforce.

MORROW MEDICALAs a physician-led longevity and lifestyle medicine clinic located in Singapore, MORROW Medical is dedicated to empowering individuals by enhancing their understanding, optimization, and protection of long-term health. Our approach combines thorough health screenings, preventive care, and evidence-based lifestyle medicine to detect early indicators of metabolic, cardiovascular, and functional changes—often before diseases arise. Our fully licensed healthcare professionals not only diagnose conditions and prescribe medications but also manage chronic illnesses, guiding patients through tailored lifestyle interventions aimed at fostering sustainable improvements. From preventive screenings to continuous medical oversight, MORROW Medical provides integrated care designed to enhance functionality, resilience, and overall health outcomes.Location: Singapore Reports To: Head of Clinical Operations Role OverviewAt MORROW, Physiotherapists serve as clinical movement experts tasked with delivering comprehensive, evidence-informed rehabilitation and performance optimization services. They utilize insights gained from medical evaluations, diagnostic tests, and functional movement analyses to create safe, personalized treatment plans that aim to restore mobility, enhance resilience, and prevent injuries.This position requires exceptional clinical reasoning, effective patient education, and strong interdisciplinary collaboration. Physiotherapists are expected to evaluate treatment outcomes, modify interventions based on patient progress, and educate patients on long-term movement strategies. Beyond direct patient care, the role contributes to clinical excellence through meticulous documentation, participation in wellness initiatives, and collaboration with physicians, health coaches, nutritionists, and the Head of Clinical Operations to maintain quality standards, perform internal audits, and ensure compliance with licensing requirements.

Join Our Team as a Project Administrator!We are looking for a dedicated and experienced Project Administrator to support our dynamic project management team at Yorktel-Kinly. This is a full-time position on a 12-month contract, with the potential for extension or permanent placement.In this role, you will play a crucial part in ensuring the successful delivery of projects by coordinating essential administrative tasks, maintaining meticulous project documentation, and fostering seamless communication among stakeholders.About Us:Yorktel-Kinly is a leading global provider of collaboration solutions, systems integration, and managed services. With a focus on transforming workspaces and simplifying complexities, we empower teams to work more efficiently and effectively. Our extensive expertise spans AI-driven room monitoring, round-the-clock support, and a unique enterprise service layer, all designed to enhance agility, efficiency, and precision in our operations.With a presence in 27 offices across 11 countries and a strong workforce of 1,600 professionals, we boast over 900 specialist accreditations and 40 years of industry experience. We are proud to serve 2,500 customers worldwide, delivering scalable, secure, and sustainable solutions.Key Responsibilities:Provide comprehensive administrative support to the Project Management Team.Accurately prepare documents and manage data according to global standards.Collaborate closely with Project Managers to ensure timely and efficient documentation submissions.Review and verify documentation prepared by team members prior to external submission.Track and fulfill client-specific documentation requirements.Assist with procurement activities, including issuing purchase orders based on the latest bill of materials.Monitor hardware procurement status and support asset management efforts.Coordinate logistics arrangements for site activities and other related tasks.

Securing the Future with AvePointAvePoint is a global leader in data management and governance, trusted by over 21,000 customers worldwide to enhance their digital workplaces across Microsoft, Google, Salesforce, and other collaboration platforms. Our global channel partner program includes more than 3,500 managed service providers, value-added resellers, and systems integrators, with our solutions featured in over 100 cloud marketplaces. To learn more, visit www.avepoint.com.At AvePoint, we are committed to investing in our people. Our culture, fueled by agility, passion, and teamwork, empowers you to shape your career, make a significant impact, and take ownership of your future. Discover how you can unleash your potential with us!Job SummaryWe are looking for a talented Database Administrator to become a vital member of our dynamic team, responsible for developing, enhancing, and maintaining IT systems and applications that support our data management needs. In this position, you will ensure the database architecture is secure, scalable, and reliable while providing support and resolving any database-related issues.

Why Join dLocal?At dLocal, we empower some of the largest companies worldwide to seamlessly collect payments in 40 emerging markets. Our global clientele trusts us to enhance conversion rates and simplify their payment expansion effortlessly. As both a payment processor and a merchant of record, we enable our partners to penetrate the world’s most rapidly growing markets.By becoming a member of our incredible global team, you contribute to a mission that impacts millions of lives daily. At dLocal, you will collaborate with over 1,000 colleagues from more than 30 nationalities, fostering an international career that truly matters. We are innovators, we embrace challenges, and we prioritize our customers. If that resonates with you, we believe you will excel in our team.What’s the Opportunity?In this role, you will oversee compliance, Anti-Money Laundering (AML), Counter Financing of Terrorism (CFT), and regulatory risk management throughout Singapore and Asia, ensuring complete adherence to the Monetary Authority of Singapore's requirements, particularly under the Payment Services Act (PSA) and MAS AML/CFT Notices.

Join Our Team at MORROW MedicalMORROW Medical is a leading physician-led longevity and lifestyle medicine clinic based in Singapore, dedicated to empowering individuals to understand, enhance, and safeguard their long-term health. We provide a holistic approach that integrates comprehensive health screenings, preventive care, and evidence-based lifestyle medicine to detect early signs of metabolic, cardiovascular, and functional changes—often before the onset of disease. Our team of fully licensed doctors is committed to diagnosing health conditions, prescribing medications, and managing chronic diseases while guiding patients through personalized lifestyle interventions aimed at fostering sustainable health improvements. From preventive screenings to ongoing medical management, MORROW Medical offers an integrated care model designed to enhance overall health, resilience, and long-term outcomes.Location: SingaporeReports To: Head of Clinical OperationsRole OverviewAs a Healthcare Assistant, you play an essential role in delivering personalized and high-quality healthcare while ensuring adherence to the Ministry of Health (MOH) safety and governance standards. Collaborating closely with doctors, nurses, and allied health professionals, you will assist in various clinical procedures, patient preparation, diagnostics, and follow-up care. Your clinical skills will be complemented by a commitment to providing a comforting and privacy-focused experience for patients in a medical setting.Key ResponsibilitiesAssist patients during consultations and procedures, ensuring they are physically and emotionally prepared.Deliver services effectively, including preparation and assistance in medical procedures, physical exams, blood draws, ECGs, urine tests, and other in-house diagnostic tests.Conduct anthropometric assessments such as height/weight, BMI, waist circumference, blood pressure, and body composition scans.Prepare consultation and treatment rooms, ensuring the sterility and readiness of all instruments and materials.Handle and dispose of clinical instruments and materials in compliance with MOH and NEA infection control regulations.Ensure secure and accurate handling and storage of test results and reports in accordance with PDPA and MOH Records Retention Guidelines.Engage in ongoing professional development and contribute to a culture of excellence, innovation, and continuous improvement.

Responsibilities:- Deliver exceptional personal assistant support to the Director.- Strategically plan, organize, and coordinate corporate and personal travel itineraries and meetings, including ticket and hotel bookings, visa processing, transportation arrangements, and all necessary documentation.- Accompany the Managing Director on international travel four times a year to destinations such as Europe and Japan.- Effectively manage the Managing Director's personal calendar, emails, phone calls, and correspondence.- Prepare and submit detailed expense claims.- Keep the Managing Director informed about the status of issues prior to scheduled meetings.- Undertake additional ad-hoc tasks as required.

About UsAt Sierra, we are pioneering a platform that empowers businesses to enhance their customer experiences through AI. With our headquarters in San Francisco, we are expanding our presence globally, including offices in Atlanta, New York, London, Paris, Madrid, Munich, Singapore, Japan, and Sydney.Our core values guide us in our mission: Trust, Customer Obsession, Craftsmanship, Intensity, and Family. These principles are integral to our company culture, shaping everything we do.Our co-founders, Bret Taylor and Clay Bavor, bring a wealth of experience from leading tech giants. Bret serves as Board Chair of OpenAI and has held key positions at Salesforce and Facebook, while Clay has spent 18 years at Google, leading innovative projects.Your RoleWelcome visitors and manage the daily operations of the office.Create a welcoming and organized office environment by overseeing supplies, equipment, and kitchen inventory.Collaborate with building management for office maintenance and repairs.Assist the admin team in organizing company events, including happy hours, training sessions, team lunches, and celebrations.Distribute and manage company merchandise for new hires and send out gift packages as needed.Promptly address any office-related issues to foster a positive work atmosphere.Collaborate with facilities and real estate teams on office enhancements.Maintain confidentiality and discretion with sensitive information.This is a 6-month contract position and does not include full-time benefits.What You BringMinimum of 2 years in Office Management or a related role.