Leasing Administrative Assistant - Luxury Residential

Based in New York, RXR Realty is a dynamic, vertically integrated real estate investment management firm, boasting a team of over 450 professionals. We specialize in various value creation activities, including acquisitions, asset management, property operations, development, leasing, and technological advancements. RXR actively invests in real estate credit, rental housing, commercial properties, and property technology, utilizing value-added and opportunistic investment strategies.Job Summary:The Lease Administrator plays a crucial role in efficiently acquiring, analyzing, recording, and disseminating essential lease information across the Leasing Department and other company divisions. This position ensures the accuracy and promptness of approvals, transmittals, and lease abstractions/lease memos, thereby providing all internal departments with the correct information in a timely manner. The Lease Administrator is also responsible for maintaining updated information across multiple databases.This role demands a strong commitment to detail and consistency. The Lease Administrator will manage and supply accurate information that is vital for all company personnel.Responsibilities:Final Executions/Initial Set-upResolve encumbrances related to leasable spaces.Secure lender approvals, confirm execution payments and W9s as necessary, and circulate final internal signatures.Lease Memos – All Transactions Across NYC and LI PortfoliosReview lease documents thoroughly.Gather Landlord Work information from Design/Architecture as needed.Calculate both internal and external brokerage commissions.Analyze variances between projected and actual deal terms.Abstract documents regarding financial and non-financial deal terms.Circulate memos internally.Create and process invoices for brokerage commissions through A/P submissions.Ensure follow-up for payment.Letters of CreditManage the Letter of Credit tracker.Review, process, and document burndown requests.Communicate with issuing banks and/or tenants regarding LOC requirements.Reporting/Tracking: Maintain accurate records and reporting systems.

At Compass, we are dedicated to helping individuals discover their ideal place in the world. Since our inception in 2012, we have been transforming the real estate sector with our comprehensive platform, enabling residential real estate agents to provide outstanding service to both buyers and sellers.We are in search of a highly organized and customer-oriented On-Site Leasing Administrator to become an integral part of our dynamic leasing office team. This role is crucial for ensuring seamless daily operations while delivering exceptional service to prospective clients and visitors. The ideal candidate will excel in multitasking, efficiently manage a high volume of inquiries, and foster a welcoming and professional environment in our fast-paced setting.

Position Overview:We are excited to welcome a highly organized and professional Part-Time Leasing Administrative Assistant to join our team at a prestigious Class A luxury building. This role is crucial in facilitating daily administrative and leasing activities, requiring exceptional organizational abilities, meticulous attention to detail, and a polished demeanor suitable for a high-end environment. The ideal candidate will provide comprehensive office support while collaborating with the leasing team to enhance tenant relations and manage leasing documentation effectively.Key Duties:Greet and assist potential tenants, current residents, and visitors with utmost professionalism and friendliness.Manage phone calls, address email inquiries, and coordinate appointments for leasing tours.Facilitate leasing processes by preparing lease documents, applications, and necessary follow-up communications.Ensure accurate maintenance of leasing and tenant records, both in digital and physical formats.Assist the leasing team in monitoring property availability, renewals, and coordinating move-ins and move-outs.Contribute to the preparation of marketing materials, flyers, and promotional content.Help organize property tours and ensure model units and common areas are ready for viewing.Perform general administrative tasks including filing, data entry, document scanning, and inventory management.Maintain a well-organized, clean, and inviting reception area.Support the property management team with special projects and building events as needed.

About the Role FluidStack is hiring a Director of Leasing to oversee leasing operations in New York City. This position shapes and executes leasing strategies that support the growth and performance of our property portfolio. What You Will Do Develop and implement leasing plans for properties across New York City Build and maintain relationships with clients and key stakeholders Drive efforts to optimize occupancy and maximize portfolio value Location This role is based in New York, NY.

Fairstead LLC is looking for a Leasing Consultant in New York, NY. This position centers on helping prospective residents find their next home and supporting them throughout the leasing process. Role overview The Leasing Consultant will meet with potential residents, show available properties, and answer questions about leasing options. Building positive relationships and delivering attentive service are key parts of this role. What you will do Guide prospective residents through property tours and explain leasing terms Respond to inquiries and provide accurate information about available units Assist with the application process and ensure all paperwork is completed correctly Requirements Interest in real estate and property leasing Strong communication and customer service skills Motivation to help others and create a positive rental experience

Join Our Team as a Part-Time Leasing ConsultantAt Peak Made Real Estate, we are dedicated to creating a vibrant community where residents feel at home. As a Part-Time Leasing Consultant, you will play a pivotal role in enhancing the living experience for our residents while effectively marketing and leasing our apartments to prospective tenants. This position offers an excellent opportunity to build a professional foundation for your future career.Key Responsibilities:Foster a welcoming atmosphere through exceptional customer service, ensuring residents feel valued and part of a thriving community.Plan and host engaging resident events to promote community involvement.Assist in recruiting and training new team members to strengthen our leasing team.Manage service requests from residents promptly and efficiently.Contribute to the cleanliness and presentation of the office, common areas, and model apartments.Guide residents through the move-in and move-out processes smoothly.Support the apartment turnover process to maintain high standards of quality.In addition, you will:Market and lease apartments to prospective residents, showcasing the property’s features and benefits.Welcome prospective residents, providing tours of model and market-ready units.Assist applicants with the completion of online applications.Respond promptly to internet inquiries, answer phone calls from potential tenants, and conduct property tours in accordance with training guidelines.Work towards optimizing occupancy rates while maximizing rental income.Employ effective sales and marketing strategies to increase foot traffic and achieve occupancy goals.Maintain comprehensive knowledge of our property and competitor offerings.Administrative Duties:Conduct market surveys as needed to assess competitive positioning.Collect deposits and fees associated with resident move-ins.Ensure accurate preparation of lease documents and maintain a thorough understanding of lease-related paperwork.Keep precise records of prospective tenant traffic and leasing data, assisting with necessary data entry.Inspect units quarterly and prior to resident move-ins.Audit lease and renewal files for compliance and submission of bonuses to the Property Manager.Undertake additional tasks as assigned by the Property Manager.Qualifications:A genuine desire to help others and make a positive impact in the community.Strong commitment to customer service excellence.Effective problem-solving skills and the ability to communicate information clearly.Proficiency in reading and writing English.Basic to intermediate math skills.Computer literacy is essential.Perks of Joining Our Team:Monthly leasing commissions available.401(k) match to support your future.Housing discounts based on property.Opportunities for leadership training and career growth.Wellness programs and team competitions to promote a healthy lifestyle.

At Bozzuto, we pride ourselves on our unwavering dedication to positively impacting the lives of those around us. Each day, we strive to create, manage, and maintain exceptional living spaces that reflect the uniqueness of our communities. Our collaborative spirit, whether among our residents or within our operations teams, fuels our mission to deliver extraordinary experiences.Our commitment to excellence ensures that we provide outstanding service to all stakeholders, including our team members. This shared vision cultivates an inclusive and dynamic workplace where teamwork flourishes. Driven by our core values of care, innovation, passion, and the relentless pursuit of quality, we are motivated to unlock our full potential and achieve greatness.Key Responsibilities:As a Leasing Consultant, you will be the friendly face of our community, enhancing the day-to-day experiences of our residents and prospective clients. Your natural ability to connect with people and a genuine desire to help them find their perfect home will make you a vital part of our team.Your primary responsibilities include:Converting leads into community tours by actively engaging with prospects and providing them with valuable information about our community and its surroundings.Conducting personalized and informative tours of the apartment community, leading to successful lease signings.Fostering brand loyalty by ensuring every resident interaction is exceptional.Utilizing social media to create buzz and excitement about our community.Working three weekends each month to accommodate prospective residents' schedules, with two weekdays off.

At Bozzuto, our team is united by a strong commitment to positively impact the lives of those around us. We exemplify this commitment daily by designing, constructing, managing, and maintaining exceptional living spaces. Our collaborative approach, enriched by diverse talents within our communities and our property operations teams, empowers us to deliver extraordinary results for our clients, residents, and colleagues.We are passionate about providing outstanding experiences for everyone we engage with, including each other. This shared vision motivates us to strive for excellence in every position and cultivates an inclusive, welcoming environment where teamwork flourishes. Guided by our core values of care, creativity, passion, and the pursuit of excellence, we inspire one another to reach new heights and unlock our full potential.Key Responsibilities:You possess a genuine caring nature and take pride in enhancing the daily lives of others. You value building connections and engaging in meaningful dialogues. Your sincere desire to help people feel at home makes you a natural problem solver for our customers.As a Leasing Consultant, your key responsibilities include:Transforming leads into community tours by effectively following up with prospects and sharing helpful and engaging information about the community and its surroundings.Conducting personalized and informative tours of the apartment community, leading to successful lease signings.Fostering brand loyalty by ensuring every resident's experience is exceptional.Creating buzz and excitement through social media engagement.Availability to work on weekends, accommodating prospective residents who are seeking their new home—three weekends a month with two weekdays off.

As a Leasing Broker at simpleciti, you will play a pivotal role in facilitating commercial lease transactions, acting as the primary representative for both landlords and tenants across diverse property types. Your responsibilities will encompass generating new business opportunities, managing current listings, marketing available spaces, negotiating lease terms, and overseeing the entire transaction process until lease signing. You will cultivate and sustain long-term relationships with property owners, tenants, and fellow brokers while maintaining a steady pipeline of leasing prospects. This role demands exceptional organizational skills and the ability to manage transactions efficiently from initiation to completion.

Join Our Team as an Attorney at AxiomWe are looking for an Asset Finance & Leasing Counsel to become a key member of our Financial Services team. In this dynamic role, you will deliver comprehensive legal support to clients across a diverse spectrum of asset finance, equipment leasing, and secured financing transactions.Key Responsibilities:Draft, review, and negotiate equipment finance agreements, lease contracts, and associated asset finance documentation.Provide expert advice to clients on equipment financing structures, encompassing secured lending, leasing arrangements, and asset-based financing transactions.Assist in structuring and documenting commercial equipment finance transactions across multiple sectors, including industrial and manufacturing.Offer legal guidance on credit risk, collateral structures, and security interests related to financed equipment and assets.Collaborate closely with credit, underwriting, operations, and business teams to facilitate equipment finance programs and transaction execution.Review and negotiate vendor, dealer, and financing program agreements pertinent to equipment finance platforms.Advise on regulatory and compliance considerations associated with asset finance and leasing operations.Support with portfolio management issues, restructurings, amendments, and workout matters involving financed equipment and leased assets.

As a Full-Time Leasing Consultant at Peak Made, you will play a pivotal role in delivering an exceptional experience for our residents while actively marketing and leasing apartments. Collaborating closely with your team, you will strive to meet revenue, occupancy, resident satisfaction, and retention goals. We are seeking a dynamic individual with outstanding communication skills, a strong sales and marketing mindset, and a passion for creating a welcoming environment for our residents.Key Responsibilities:Implement established sales and marketing strategies to boost property traffic, maintain effective closing ratios, and achieve targeted occupancy levels.Assist in organizing and hosting resident events to foster community engagement.Provide top-notch customer service, setting an exemplary standard for the team as a representative of Peak Made and our community.Accurately track and maintain prospect traffic and leasing data.Support all move-in and move-out processes, including the collection of deposits and fees as necessary.Conduct informative property tours for potential residents, anticipating their needs and addressing concerns proactively.Facilitate the leasing and renewal process for beds and apartments through in-person, phone, or online interactions.Document and file service requests from residents promptly upon receipt.Contribute to the upkeep and cleanliness of the office, common areas, and model units.Assist with the annual turn process effectively.Comply with Peak Made policies and procedures at all times.Welcome prospective residents and showcase model units, market-ready apartments, and community amenities.Respond to internet leads, providing information to prospects through phone and in-person interactions.Work towards optimizing occupancy rates while maximizing leased rent.Maintain comprehensive knowledge of the property and its competition.Perform various administrative tasks as required.Assist with market surveys when necessary.Conduct quarterly inspections of units and prior to move-in.

About Us:At Tripalink, we are revolutionizing urban living through our innovative co-living and apartment rental platform. Operating in major cities across the United States, we provide stylish, modern apartments that foster a strong sense of community among residents.As a dynamic startup, we are devoted to creating a supportive environment that promotes personal growth, diversity, and excellence. Our dedicated team is focused on delivering outstanding living experiences, powered by cutting-edge technology and exceptional customer service. If you are eager to make a meaningful impact and want to be a part of a creative and collaborative team, we encourage you to explore our career opportunities and join us on this exciting journey. Below is a summary of the responsibilities for this role. Please note that job responsibilities may evolve in response to business needs.We are in search of a motivated and people-oriented Leasing Manager to oversee leasing operations for our Ithaca, NY portfolio. This is a pivotal role that combines sales, operations, and community engagement, ideal for someone who thrives in a fast-paced environment, possesses a strong understanding of the student housing market, and takes full accountability for delivering results.

Join our team as a Part-Time Leasing Consultant at Peak Made, where you'll play a key role in fostering a welcoming community for residents while effectively marketing and leasing our apartments to prospective tenants. This position offers a fantastic opportunity to build a strong professional foundation for your career.Your Responsibilities:Maintain a positive customer service relationship, ensuring a vibrant community atmosphere.Help plan and organize resident events to enhance community engagement.Participate in the hiring and training processes for new associates.Document and submit service requests from residents promptly.Assist in the upkeep and cleanliness of the office, common areas, and model units.Support residents during their move-in and move-out processes.Contribute to the efficiency of the apartment turnover process.Effectively market and lease apartments to prospective residents, showcasing the unique features and benefits of our property.Greet prospective residents and conduct tours of model and market-ready units, as well as common areas.Assist with the completion of online applications for potential residents.Respond to internet inquiries and prospect calls, providing property tours in accordance with our training guidelines.Help maximize occupancy rates while optimizing rental income.Implement established sales and marketing strategies to boost property traffic and improve closing ratios, striving to exceed budgeted occupancy goals.Maintain comprehensive knowledge of both the property and its competitors.Undertake various administrative tasks, including but not limited to:Assist in market surveys as required.Collect deposits and any associated move-in fees.Prepare and maintain all lease-related documentation accurately.Keep precise records of prospect traffic and leasing data, assisting with other data entry tasks as necessary.Conduct quarterly unit inspections and inspections prior to move-ins.Review all lease and renewal files for accuracy and compliance, submitting key controls to the Property Manager for bonuses.Perform additional tasks as assigned by the Property Manager.Qualifications:A genuine desire to assist others and positively impact the community.A strong customer service orientation.Effective problem-solving skills and the ability to communicate information clearly.Proficiency in reading and writing English.Ability to perform basic to intermediate mathematical calculations.Proficient in computer use.What We Offer (Peak Perks):Monthly leasing commissions.401(k) matching.Housing discounts (varies by property).Commitment to leadership training and opportunities for growth.Wellness initiatives and team competitions through LiveWell.

About Tripalink Tripalink offers modern co-living and apartment rentals designed to build community in major U.S. cities. The company focuses on creating welcoming living spaces and supporting residents with both technology and attentive service. As a growing startup, Tripalink values inclusion, personal growth, and diversity. The team works together to deliver high-quality living experiences and aims for continual improvement. Roles at Tripalink may change as the business grows and needs shift.

Role overview The Assistant Commissioner of Leasing and Acquisitions leads the City of New York’s property acquisition and leasing functions. This executive position ensures the city’s assets are managed effectively and in compliance with all applicable regulations. Main responsibilities Direct the acquisition and leasing processes for city-owned properties Maintain strict adherence to relevant regulations and city policies Collaborate with government officials, stakeholders, and external partners to advance property initiatives Promote operational efficiency in property management to support broader city goals Location The role is based in New York City.

Role Overview Peak Made is seeking a Full-Time Leasing Consultant in Syracuse, New York. This position serves as the primary sales representative for a lively residential community. The Leasing Consultant works to increase occupancy, drive revenue, and create a positive experience for current and prospective residents. Success in this role requires initiative, attention to detail, and a focus on closing leases within a collaborative setting. What You Will Do Sales and Leasing Convert leads into signed leases by phone, online, and in person. Conduct tours that identify prospects’ needs and motivate them to lease. Follow up with leads to maximize conversion rates. Stay informed on pricing, availability, and competitor offerings. Work toward and exceed community leasing and occupancy targets. Implement tactics to increase qualified traffic and revenue. Respond promptly to all inquiries with a sales-focused approach. Resident Experience Provide outstanding customer service that reflects Peak Made’s values. Build rapport and tailor the leasing experience for each prospective resident. Promote resident satisfaction to support renewals and referrals. Community Operations Support Accurately process lease paperwork and collect deposits. Maintain up-to-date and accurate CRM and prospect records. Help keep the office and model units ready for tours and visitors. Assist with the annual turnover process as needed. Maintain thorough knowledge of the property and local market. Support market surveys and various administrative tasks. Assist with move-in and move-out events, including handling deposits and fees. What We Look For A drive to exceed goals and deliver results. Ability to build trust through proactive follow-up and clear communication. Ownership of leads, follow-up, and outcomes. Strong organizational skills, with a focus on accuracy and preparation. Willingness to continually improve sales techniques.

About Tripalink Tripalink operates a co-living and apartment rental platform with a presence in major U.S. cities. The company focuses on creating modern living spaces that help residents build a sense of community. As a growing startup, Tripalink values diversity and support within its team. The company aims to provide strong living experiences through technology and attentive customer service. Team members are encouraged to grow and contribute to a collaborative workplace. Part-Time Leasing Professional – Ithaca, NY This role supports Tripalink’s mission by helping residents find their next home and by fostering a welcoming experience. Responsibilities may shift as business needs change.

About EliseAIAt EliseAI, we are dedicated to transforming crucial industries such as housing and healthcare. Everyone deserves a safe place to live and access to quality healthcare, yet these essentials can often be challenging to obtain. By seamlessly integrating AI agents into existing workflows, we enhance efficiency, lower costs, and elevate the overall experience for all stakeholders.Housing: We streamline the processes for renters to tour apartments, sign leases, submit maintenance requests, and maintain communication with their property management—bringing all necessary resources for their homes into a unified platform.Healthcare: We simplify the scheduling of appointments, the completion of intake forms, and facilitate communication between patients and providers, allowing everyone to concentrate on health instead of administrative tasks.With EliseAI, organizations can minimize manual labor, enhance accessibility, and provide a cohesive experience across vital services. We recently completed a $250 million Series E funding round led by Andreessen Horowitz to further propel this mission.About The RoleAs part of EliseAI’s Customer Support team, you will be a key subject matter expert, dedicated to resolving inquiries and issues for our clients. Our Support Analysts possess comprehensive knowledge of client-specific configurations and system data access. Collaborating with internal teams, the Support team works diligently to troubleshoot customer challenges and ensure an exceptional customer experience.Job Type: Full-time, Non-Exempt (eligible for overtime pay)Work Schedule: Thursday through Monday (schedule may vary based on business needs) to ensure coverage during peak support periods.Work Location: Onsite at our Midtown South NYC officeKey ResponsibilitiesDeliver tier 1 and tier 2 technical support to clients via Zendesk, our ticketing system, ensuring rapid issue resolution.Investigate, troubleshoot, and resolve intricate technical problems, escalating to relevant internal teams if necessary.Maintain clear documentation and consistent communication with clients throughout the support lifecycle, ensuring a positive experience.

Join VTS as a Senior Product Manager for our innovative VTS AI platform, focusing on Lease & Market solutions. In this role, you will lead product strategy, collaborate with cross-functional teams, and drive the development of AI-driven solutions that enhance the leasing and marketing processes in commercial real estate. Your expertise will help shape product vision and execution, ensuring we deliver exceptional value to our clients.