About the job
Reporting To: Head of Primary
Role Summary
This role is pivotal in maintaining strong relationships with parents, students, and staff, and requires exceptional communication, organizational, and interpersonal skills.
Key Responsibilities
Diary Management
- Effectively manage the Head of Primary's workload through expert diary management and proactive gatekeeping.
- Ensure protection of strategic planning time while managing the Head’s out-of-school commitments for seamless service delivery.
- Monitor and highlight critical deadlines for timely responses.
- Identify and communicate commitments outside standard hours to prevent scheduling conflicts.
Administrative Support
- Handle correspondence, including drafting sensitive communication on behalf of the Head.
- Prepare for meetings, ensuring all relevant documents are accessible.
- Contribute to document proofreading, translation, and creation of key materials.
- Assist in strategizing significant decisions in collaboration with the Head.
- Note-taking during sensitive discussions and timely minute-taking.
- Prepare and distribute weekly briefing notes to staff.
- Develop processes for effective communication of staff changes, complaints, and student transitions.
- Maintain confidentiality for sensitive information and streamline processes using modern technologies.
- Ensure all correspondence adheres to SPGS International School Chengdu standards.
Collaboration
Work closely with the Head of Primary to foster effective teamwork and communication across the school.