About the job
About Us:
At Ambient Enterprises, we are proud to be the parent company of 25 leading firms in the custom HVAC industry. Our mission is to provide unparalleled product expertise and dedicated technical support, ensuring tailored solutions that meet the unique requirements of our clients. As we continue to leverage our strong position in commercial, industrial, healthcare/life sciences, and residential markets, we are expanding our offerings and footprint through organic growth and strategic acquisitions.
Role: Payroll Coordinator
As the Payroll Coordinator at Ambient Enterprises, you will play a pivotal role in managing our payroll system and overseeing the Time & Labor system. Your responsibilities will include maintaining and updating payroll records, preparing detailed reports, and providing essential information to employees regarding payroll inquiries. You will ensure the efficient, accurate, confidential, and timely processing of employee payments. This position reports directly to the Director of Payroll and is fully remote, with a requirement to work East Coast hours.
Responsibilities:
- Payroll Processing: Handle timesheet processing, update payroll records, and respond to employee queries regarding payments.
- Policy Adherence: Review payroll procedures and provide guidance to staff on policy specifics.
- Compliance: Guarantee that all payroll transactions adhere to employment standards.
- Record-Keeping: Maintain precise records of payroll documentation and transactions.
- Reporting: Prepare and distribute payroll reports to management and stakeholders.
- Issue Resolution: Address and resolve payroll discrepancies and issues.
- Tax Forms: Assist with the preparation of employee tax forms, including W-2s.
- Coordination with HR: Collaborate with the HR team regarding payroll changes (e.g., terminations, new hires).
- Audits: Conduct audits and verifications of payroll records.
- Employee Support: Provide assistance to employees with payroll-related questions and concerns.