About the job
Duration: 12-month fixed-term contract
ABOUT US
The Irish Red Cross Society (IRC) is a proud member of the world’s largest independent humanitarian network, the International Red Cross and Red Crescent Movement. With a steadfast commitment to our Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality, we strive to be a leading humanitarian organization. Our mission focuses on delivering vital support and assistance to vulnerable communities both domestically and internationally.
ROLE OVERVIEW
As a Safeguarding Administrator, you will play a crucial role in providing comprehensive administrative support to facilitate the effective planning, coordination, and delivery of safeguarding training throughout our organization. This position is essential in maintaining accurate training records, ensuring effective communication with participants, providing high-quality logistical support for trainers, and delivering timely compliance reports. By ensuring that all staff and volunteers have access to mandatory and refresher training, you will contribute significantly to fostering a robust safeguarding culture.
Additionally, you will offer top-tier administrative and organizational support to the National Safeguarding Manager.
KEY RESPONSIBILITIES
Safeguarding Training Coordination
Plan, organize, and coordinate all safeguarding training sessions.
Manage the safeguarding training calendar, ensuring sessions are published and communicated in advance.
Collaborate with the Safeguarding Manager and training professionals to confirm availability, venues, materials, and session requirements.
Prepare and distribute training packs, attendance sheets, and resource materials to trainers promptly.
Learner Communication & Support
Handle all training-related inquiries, providing professional and timely responses.
Send invitations, joining links, pre-reading materials, reminders, and follow-up information to participants.
Assist staff and volunteers experiencing technical difficulties accessing training.
Training Record Management
Maintain accurate safeguarding training records within the organization's systems (Excel, Volunteer CRM, HR Learning Records, SharePoint, etc.).
Update attendee lists, track course completions, cancellations, and rescheduling outcomes.
Ensure all records comply with organizational standards.