About the job
As the Operations and Recruiting Coordinator at reevo, you will play a pivotal role in ensuring our office runs smoothly while enhancing the experience of our candidates. This position demands outstanding organizational abilities, a proactive mindset, and a strong focus on customer service. You will oversee daily operations and facilitate our interview scheduling process, directly contributing to our team's growth.
Key Responsibilities
Office Coordination
Office Management: Maintain a clean, organized, and efficient office environment. Act as the primary contact for all facility-related issues such as maintenance, repairs, and IT support requests.
Supply Management: Oversee the inventory, procurement, and organization of office supplies, including kitchen stock and equipment.
Vendor Relations: Manage contracts and relationships with service vendors, encompassing cleaning, catering, security, and supply providers.
Mail & Shipping: Handle all incoming and outgoing mail, packages, and deliveries.
Event Planning: Coordinate and support internal events, team lunches, meetings, and celebrations.
Visitor Management: Welcome visitors, vendors, and candidates professionally, ensuring a positive first impression.
Safety & Compliance: Assist in upholding office safety standards and procedures.
Recruiting Coordination
Interview Scheduling: Manage the complete interview scheduling process, coordinating logistics between candidates and multiple interviewers, often across different time zones.
Candidate Communication: Act as the primary point of contact for candidates, ensuring timely and professional communication to foster a positive candidate experience.
Recruiter Support: Maintain the Applicant Tracking System (ATS) with accurate records of all interview details.
Onsite Interview Support: Prepare meeting rooms and manage logistics to ensure interviewers have the necessary materials for a seamless experience.
Reporting: Assist the People Operations/Recruiting team with basic data entry and reporting as needed.

