About the job
The School Office Assistant (OA) plays a vital role in ensuring the smooth operation of our educational institution. This position is essential in creating a safe, clean, and welcoming atmosphere conducive to learning. The OA will assist KIPP staff in various capacities to provide exceptional support to our scholars, families, volunteers, and visitors. This role will be based at the KIPP Bloom Campus (5515 S Lowe) and report directly to the School Operations Leader.
HOURS
Full-time commitment of 40 hours per week, Monday to Friday
Work hours will be scheduled between 7:00 AM and 5:30 PM
Specific hours to be confirmed by the manager
KEY RESPONSIBILITIES
Manage Student Information Systems and Records
Ensure student records are maintained accurately and updated as necessary.
Create and manage folders for newly enrolled students while organizing those of former students.
Utilize Powerschool, DeansList, and Aspen data systems daily.
Prepare materials for parent-teacher conferences, including report cards and attendance letters.
Support Daily School Operations
Provide information and assistance to parents, students, and visitors.
Help implement family communication systems, including newsletters and flyers.
Monitor voicemails and emails from parents.
Manage inventory of supplies and school uniforms.
Assist teachers with various requests.
Facilitate uniform sales and ensure teachers' lounges are well-stocked.
Support student arrival and dismissal processes.
Carry out additional tasks as assigned by the Operations Leader.
Facilitate Student Enrollment
Assist in the enrollment process by collecting forms, sending acceptance letters, and managing waitlists.
Engage in community outreach for enrollment activities, including visiting early childhood centers.
Monitor Student Attendance
Contact families daily regarding student absences and log the information in DeansList.
Record attendance data, including tardies and suspensions, in DeansList.