About the job
We are looking for a meticulous and proactive HR Administrator to enhance our Human Resources team, primarily responsible for managing the Paylocity HRIS system. The successful candidate will play a vital role in supporting the HR department by maintaining the HRIS, ensuring the accuracy of data, and optimizing HR processes. This position also involves coordinating various HR functions, including onboarding new hires, offboarding departing employees, and providing general HR administrative support.
Key Responsibilities:
- Administration of Paylocity HRIS
- Act as the main administrator for Paylocity, overseeing and maintaining employee records.
- Conduct regular audits to ensure data integrity and update employee information as required.
- Generate and manage reports, dashboards, and workflows in Paylocity to facilitate HR initiatives and metrics.
- Address and resolve any HRIS-related problems, collaborating with Paylocity support as needed.
- Oversee system upgrades and the introduction of new features, delivering training to staff as necessary.
- Onboarding and Offboarding
- Facilitate the onboarding process for new hires, which includes preparing offer letters, distributing welcome packets, collecting necessary documents, and entering new hire data into the HRIS.
- Ensure a seamless onboarding experience by scheduling orientation sessions and confirming the completion of new hire paperwork while coordinating with relevant departments.
- Manage offboarding procedures, including conducting exit interviews, deactivating system access, and handling final paperwork.
- Ensure compliance with company policies and legal obligations during onboarding and offboarding.
- HR Coordination Tasks
- Assist in maintaining HR compliance by updating employee files, tracking certifications, and monitoring adherence to policies.
- Support the HR team in employee relations, benefits administration, and other HR-related functions as required.
- Collaborate with payroll to guarantee accurate and timely submission of data regarding new hires, terminations, and changes in employee status.
- Provide administrative support in areas such as maintaining employee records, addressing employee inquiries, and producing reports.
- HRIS Process Improvement
- Identify opportunities for enhancing HRIS administration and HR operations.
- Collaborate with HR leadership to streamline HR workflows using the Paylocity system, improving efficiency and the overall employee experience.
- Create documentation and procedures for HRIS-related tasks and provide training to staff as required.
Requirements:
Qualifications:
- Proven experience in HR administration or a related field.
- Familiarity with HRIS systems, preferably Paylocity.
- Strong organizational skills with a keen attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a remote environment.