About the job
Empower Every Identity, from AI to Human
At Okta, we believe that identity is the key to unlocking the full potential of artificial intelligence. We secure AI by creating a trusted and neutral infrastructure that allows organizations to confidently navigate this transformative era. This mission demands a dedicated team of problem solvers who thrive on addressing complex challenges with significant real-world implications. We seek individuals who are builders and owners, acting with urgency and executing with excellence.
This is your chance to engage in career-defining work. If you share our commitment to this mission, we want to hear from you.
As an Executive Assistant within the Global Professional Services team, you will play a vital role in supporting the Senior Vice President and Vice President of Strategic Delivery, acting as a strategic partner to the leadership team.
We are in search of a proactive individual who excels at managing intricate scheduling dilemmas and driving initiatives forward with sound judgment and confidentiality, even amidst ambiguity. Your responsibilities will include mastering complex logistics, efficiently managing calendars, coordinating global travel, collaborating with other administrative staff, and flawlessly executing events for our leadership team.
Your Responsibilities Include:
- Strategic Calendar Management: Enhance executive productivity by exercising independent judgment to prioritize conflicting demands and resolve scheduling challenges across global time zones.
- Global Travel Coordination: Organize complex domestic and international travel itineraries, ensuring seamless transitions and precise expense reporting.
- Project and Event Management: Foster team culture by leading the planning and execution of team offsites, social events, and special projects while monitoring team morale.
- Gatekeeper Role: Act as a trusted liaison between the VPs and internal/external stakeholders, managing incoming requests with professionalism and handling confidential information with discretion.
- Operational Agility: Adapt to shifting priorities in a dynamic environment, providing backup support to fellow EAs to ensure the smooth operation of the administrative team.

