About the job
This position is open to candidates residing in LATAM, Africa, and Eastern Europe. Please note that this role supports U.S.-based clients, requiring availability during U.S. business hours as per the client’s time zone.
We are looking for a highly organized and adaptable Executive Assistant to provide comprehensive support to the owner. This role encompasses executive administration, technical team coordination, and social media execution within a fast-paced environment where priorities may change frequently. This position offers significant growth opportunities for proactive, reliable individuals eager to expand their responsibilities.
Location
Fully Remote | 9 AM - 5 PM EST
Role Overview
As the Executive Assistant, you will deliver essential support to the owner through executive assistance, coordination with the technical team, and administrative tasks. The ideal candidate is highly organized, proactive, and adept at managing shifting priorities while ensuring clear communication and follow-through.
Key Responsibilities
Executive & Email Support
Organize and manage the owner's incoming emails.
Oversee the calendar, identify scheduling conflicts, and reschedule meetings as necessary.
Arrange and prepare meetings upon request.
Communicate with meeting organizers to adjust times when needed.
Assist with various administrative tasks as they arise.
Technical Team Coordination
Participate in daily Scrum standups with the development team.
Document notes and distribute action items following each call.
Follow up with developers on commitments and monitor delivery timelines.
Track projects through Slack updates and ticket statuses.
Update roadmap items and tickets as necessary, highlighting any blockers or delays.
Collaborate with Operations, developers, and QA for daily updates.
Social Media & Marketing Support
Assist in executing social media and marketing tasks based on guidance and resources provided by the marketing team.
Qualifications
Experience
Proven experience in an administrative support role, ideally in a fast-paced environment.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent communication skills, both written and verbal.
Proficiency in using productivity tools and software.

