About the job
As an Executive Assistant within NBCUniversal's Technical Operations division, you will play a pivotal role in providing comprehensive administrative support to the EVP of AI & Enterprise Innovation and the SVP of AI Strategy & Innovation. The ideal candidate will exhibit outstanding organizational and time management skills, ensuring seamless scheduling operations. You will also be integral in fostering team engagement initiatives. This role offers a unique opportunity to interact with the Technical Operations leadership team, highlighting the importance of professional communication and a polished presence.
Key Responsibilities:
- Efficiently manage and coordinate the daily schedule, expenses, travel arrangements, and meetings for senior leadership.
- Demonstrate leadership and maintain credibility with management and stakeholders.
- Assess the urgency of meeting requests and exhibit flexibility in rescheduling as necessary.
- Oversee complex scheduling across various time zones, anticipating conflicts proactively.
- Ensure excellence in meeting and event preparation, including technical setups and documentation.
- Administer expense policies, ensuring timely approvals and reimbursements.
- Handle general office tasks, including supply ordering and membership management.
- Create and refine presentations, agendas, and reports to support team operations.
- Participate in meetings, document discussions, and distribute information to stakeholders.
- Draft and edit correspondence for internal and external communication.
- Manage special projects and provide assistance to other team members as needed.
- Perform any additional duties as assigned.