About the job
The Director of Executive Office Operations & Executive Assistant to the CEO (DEO & EA) at KIPP NYC is an essential figure within the Executive Office, delivering high-level strategic, operational, and administrative support to the Chief Executive Officer, Chief of Staff, and the broader Senior Leadership Team. This role transcends that of a traditional executive assistant; the DEO & EA acts as a strategic gateway, aligning time, external relationships, and priorities with the mission of KIPP NYC.
The DEO & EA possesses a deep understanding of the organization’s strategic objectives, exercising sound judgment to anticipate needs, manage complex schedules, streamline communication, and facilitate efficient executive operations. This individual is a trusted partner who demonstrates discretion, clarity, and strategic insight in all interactions, effectively managing the flow of information within the Executive Office while fostering a culture of responsiveness, alignment, and professionalism.
This position is best suited for someone who thrives in dynamic environments, exhibits strong relational intelligence, communicates with confidence and clarity in both written and verbal forms, and approaches executive-level support with an ownership mindset.
Reporting Structure & Location
The DEO & EA reports directly to the Chief of Staff of KIPP NYC and is part of a high-performing Executive Office team tasked with driving organization-wide strategy, alignment, and special projects. This team ensures that the CEO and Senior Leadership Team operate effectively at scale, executing priorities with clarity and intention. The DEO & EA will also supervise an Office Manager, collectively ensuring that KIPP NYC’s central office exemplifies the excellence and high standards of our schools.
Duties and Responsibilities:
Key responsibilities include, but are not limited to:
- Overseeing the CEO’s and Executive Office’s time management through strategic calendar oversight informed by organizational priorities and stakeholder dynamics, ensuring focus on impactful work.
- Functioning as a strategic access point for scheduling, proactively anticipating conflicts, decision points, and follow-up needs while evaluating urgency and relevance as priorities evolve.
- Managing executive communications with discernment, ensuring that critical issues are addressed promptly while maintaining professionalism and responsiveness.
- Collaborating with Executive Office colleagues to plan and execute leadership meetings, retreats, board and committee gatherings, and special initiatives, ensuring strong coordination and judgment across functions.