About the job
The Debtors Clerk is integral in overseeing the complete debtors' function, focusing on precise billing, timely collections, and nurturing robust customer relationships to enhance cash flow and working capital. The ideal candidate will exhibit meticulous attention to detail, possess outstanding organizational abilities, and demonstrate the capability to operate independently while collaborating effectively with team members.
Key Responsibilities:
- Process invoices accurately and punctually according to the billing file.
- Handle credit note processing post-approval.
- Conduct weekly cashbook processing accurately and without delay.
- Ensure that debtors are collected within the stipulated Days Sales Outstanding (DSO) period of 45 days.
- Distribute monthly statements subsequent to the completion of the billing file.
- Timely processing of debit orders and reconciliations.
- Address and resolve client inquiries promptly and professionally.
- Maintain files regularly (including credit note approvals).
- Provide monthly debtor provisions to the Debtors Manager.
- Update the deferred schedule while ensuring accurate inventory codes are utilized.
- Conduct monthly billing reconciliations and communicate with the sales teams.
- Participate in age meetings and ensure action items are addressed.
- Prepare dealer commissions for the sales team.
- Generate and distribute monthly COS Purchase Orders (POs).
- Perform any other ad-hoc duties as assigned.