About the job
Responsibilities:
- Financial Planning & Analysis
- Evaluate and compare actual financial outcomes against forecasts to determine financial health.
- Ensure the accuracy, completeness, and compliance of accounting records with reporting and procedural standards.
- Prepare comprehensive budgets and forecasts, including balance sheets and variance analyses.
- Convey financial data, plans, and predictions to the company headquarters.
- System Management & Reporting
- Produce weekly, monthly, and annual reports for executive leadership.
- Conduct monthly audits and reporting on expenses and invoices.
- Cost Management & Improvement
- Document and monitor fixed and variable operational costs to assess P&L performance and enhance profitability.
- Identify alternative vendors and cost-saving opportunities through research.
- Collaborate with the innovation team to develop and implement tools for productivity tracking and planning.
- Procurement & Vendor Management
- Coordinate appointments with maintenance vendors and office supply providers.
- Oversee vendor searches, purchasing, and the reconciliation of invoices.
- Maintain pallet inventory and create purchase orders proactively to minimize waste and avoid accounting discrepancies.
- Additional Support
- Order office supplies while researching new suppliers for better deals.
- Submit and reconcile expense reports.
- Act as the primary contact for visitors and external clients, offering essential support.
- Serve as a liaison with senior administrative assistants to address senior management requests and inquiries.
- Participate in new business opportunity processes, generating contracts, LBS, and proposals.