About the job
As an Assistant Accountant at Unilabs Ltd, you will play a pivotal role in maintaining precise accounting records for York Bioanalytical Solutions and Unilabs Ltd. Your contributions will be essential in ensuring the smooth operation of the businesses and facilitating the preparation of accurate and timely monthly and annual financial statements. You will report directly to the Financial Controller in York, who reports to the Head of Finance – Pharma, while also collaborating with the Financial Controller in London, supporting a remote team dynamic.
Your key responsibilities will include:
- Managing purchase ledger transactions, including invoice approvals via Docusign, conducting three-way matches, statement reconciliations, and resolving supplier and internal inquiries;
- Providing information for new supplier requests and processing supplier modifications;
- Handling expense claims and credit card processing, as well as overseeing petty cash management;
- Generating and processing payment runs;
- Recording cash postings;
- Assisting with some sales ledger transactions related to recharges and pass-through costs;
- Conducting daily reconciliations in Kyriba and forecasting vendor payments;
- Performing stock valuation, monthly reporting, maintaining stock records, identifying discrepancies, and ensuring resolution;
- Executing quarter-end cash and purchase ledger revaluations.
During the month-end process, you will contribute to the production of monthly Management Accounts, group reporting, and weekly cash flow forecasts.
Specific duties for which you will be accountable include:
- Journal postings;
- Late invoice accruals;
- Updating prepayments for new contracts monthly;
- Resolving queries related to suppliers, expenses, cash, and fixed assets;
- Conducting currency creditor revaluations at quarter ends;
- Performing bank reconciliations and other control account reconciliations;
- Maintaining stock control and updating stock valuations and audit schedules;
- Enhancing controls and reporting processes while ensuring compliance with Unilabs Internal Controls, DOA, and Finance Policies;
- Helping with monthly cash forecasting in Kyriba, focusing on supplier payments and CAPEX;
- Supporting year-end closing and audit preparations by preparing materials for audits and resolving audit queries.
Additionally, as part of the finance function, you will be expected to:
- Engage in continuous professional development;
- Participate in ad hoc tasks assigned by the Head of Finance;
- Contribute to relevant meetings;
- Optimize processes;
- Assist in documenting workflows (SOPs) relevant to the finance and P&C departments;