About the job
About dss+
dss+ is a premier management consulting firm specializing in Operational Risk, Operational Excellence, and Sustainability. We leverage innovative Learning & Development and Digital Technologies to deliver transformational solutions that enhance safety, productivity, asset performance, and sustainability for our clients across various industries including Mining & Metals, Chemicals, Oil & Gas, Utilities, Manufacturing, Consumer Products, and Financial Services.
Position Overview
We are seeking a proactive and detail-oriented Administrative Assistant Intern to support our LATAM leadership team in São Paulo. This role is crucial for facilitating seamless operations through calendar management, travel coordination, event organization, and communication with team members across the region.
This internship offers an excellent opportunity for candidates looking to thrive in a dynamic and international work environment while developing key skills in organization, communication, and stakeholder management.
Key Responsibilities
- Manage the calendars of LATAM executives using Outlook and Teams, including scheduling meetings and handling logistics.
- Prepare and review executive materials such as emails, presentations, and briefing documents.
- Coordinate travel logistics for LATAM executives, including research on flights and accommodations, as well as preparing itineraries.
- Assist in organizing corporate events, including leadership meetings and guest coordination.
- Support the expense reimbursement process by verifying receipts and preparing documentation.
- Maintain and organize databases, contact lists, spreadsheets, and digital files.
- Facilitate communication with regional teams and external partners.
- Welcome visitors and provide general administrative support as needed.
Qualifications
- Pursuing a degree in Executive Secretariat, Business Administration, or a related field.
- Strong organizational and communication skills.
- Proficient in Microsoft Office Suite, especially Outlook and Teams.
- Ability to manage multiple tasks and prioritize effectively.
- Fluent in English; proficiency in Portuguese is an advantage.

