About the job
The Accounts Payable Specialist is responsible for ensuring the precise and timely processing of vendor invoices and credit memos, adhering to company policies and procedures, shipping documentation, payment requirements, and applicable tariffs or duties from the country of origin.
Key Responsibilities:
- Administer weekly vendor payments through ACH, wire transfers, and EDI.
- Validate coding, approvals, and supporting documentation before entering into the ERP system, and execute D365 three-way matches.
- Address inquiries regarding payment timing, terms, and review shipping schedules to ascertain payment due dates from vendors.
- Gain comprehensive insight into all invoicing aspects, including following up on debit/credit memos based on current and future vendor shipments to prevent over-payment.
- Foster and maintain positive working relationships with business managers across various departments to proactively identify and resolve issues affecting timely and accurate payment/procurement processes.
- Provide essential payment and vendor setup information to business managers and relevant management teams to effectively manage international vendor relationships.
- Carry out additional duties as assigned.
- Adhere to all company policies and standards.
Desired Qualifications:
- 4-6 years of progressive experience in accounts payable; full-cycle AP and international import/export experience preferred.
- Proficiency with large ERP systems, specifically Microsoft D365.
- Exceptional organizational and communication skills, coupled with a strong customer service and results-oriented mindset.
- Able to work collaboratively as part of a professional team.
- Capable of thriving in a fast-paced environment while maintaining high accuracy.
- Familiarity with basic bookkeeping concepts, accruals, debit/credit journal entries, and Incoterms and commercial documents.
- Proficient in 10-key data entry.