About the job
This position demands a proactive, detail-oriented individual with superb organizational skills and the capacity to thrive in a dynamic environment.
Key Responsibilities
Accounts Payable (AP)
- Accurately process vendor invoices in a timely manner.
- Match invoices with purchase orders and receiving documents.
- Reconcile vendor statements and address discrepancies.
- Oversee payment runs using ACH, wire transfers, checks, and credit cards.
- Maintain vendor records, payment terms, and compliance documentation.
- Collaborate with Operations and Supply Chain regarding inventory-related invoices.
- Track accruals and ensure expenses are recorded in the correct accounting period.
- Provide prompt and professional responses to vendor inquiries.
Accounts Receivable (AR)
- Generate and send customer invoices accurately and on schedule.
- Monitor accounts receivable aging and follow up on overdue accounts.
- Process customer payments and reconcile cash receipts.
- Resolve billing discrepancies, short payments, and deductions.
- Coordinate with Sales, Wholesale, and E-commerce teams regarding customer accounts.
- Assist with credit evaluations and enforce payment terms.
- Maintain accurate customer records and supporting documents.
Reconciliation & Reporting
- Conduct regular reconciliations for AP and AR.
- Assist in month-end closing activities related to payables and receivables.
- Prepare aging reports for AP and AR, along with cash flow support reports.
- Help with audits and financial reviews as necessary.
- Ensure the accuracy and consistency of financial data across all systems.
Process & Controls
- Adhere to established financial controls and approval workflows.
- Identify process inefficiencies and suggest improvements for scalability.
- Maintain well-organized digital records for invoices, payments, and contracts.
- Ensure compliance with internal policies and accounting standards.