About the job
Why This Role Matters
The HSE Administrator is pivotal in enhancing the Health, Safety, and Environment (HSE) functions across operational sites. This role is responsible for the meticulous upkeep of records, management of digital HSE systems, and coordination of documentation for audits, regulatory compliance, and internal processes. By ensuring that all safety information is accurate, accessible, and effectively controlled, the HSE Administrator supports the HSE Management team in maintaining high safety standards and fostering a compliant safety culture throughout the organization.
What You’ll Drive
Oversee and administer HSE documentation, registers, and records in accordance with project and organizational requirements.
Organize, update, archive, and manage versions of HSE plans, MSRA, PTW records, inspections, and training documentation.
Guarantee the secure storage and confidentiality of sensitive information, including incident reports, medical records, and investigation files.
Register and update workforce information, induction sessions, training, incidents, inspections, toolbox talks, and HSE communications within the Company’s digital platform.
Validate digital data entries to ensure accuracy and reliability.
Create daily, weekly, and monthly HSE performance dashboards and reports.
Assist in the implementation of digital tools, system updates, and provide user support and basic troubleshooting.
Support the preparation and submission of authority notifications, incident reports, and regulatory documentation.
Maintain records of approvals, permits, submissions, and communications with regulatory authorities.
Prepare documents for ISO audits, client audits, and internal compliance assessments.
Track training records, competency files, and manage expiry dates for trainings, medicals, licenses, and certifications.
Coordinate logistics for HSE trainings, including attendance tracking and training materials.
Assist in onboarding new HSE personnel and maintain leave records to ensure site coverage.
Document meeting minutes and follow up on action items.
Support HSE communications, safety campaigns, BE SAFE initiatives, and toolbox documentation.
Maintain thorough records for HSE activities, audits, and inspections.
Collaborate with site teams and internal departments on HSE-related matters.
Assist in tracking PPE inventory, equipment calibration records, and HSE assets.
Provide administrative assistance during inspections, audits, and management walkthroughs.
