MDM Administrator

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

Customs Support Group (CSG) is a long-established customs services provider, active across 14 European countries with more than 100 offices and a team of over 1,700 specialists. Since 1964, CSG has supported businesses in navigating international trade, simplifying customs procedures, and ensuring compliance with changing regulations. The company handles over 20 million declaration lines annually for more than 60,000 clients, focusing on accuracy, efficiency, and minimizing manual work through digital tools. Joining CSG means working in an international setting where customs expertise and technology come together. Team members collaborate with experienced professionals and gain insight into the complexities of global trade and supply chains. The work directly supports international business and offers a chance to contribute to services that keep supply chains moving. Work alongside customs and technology experts Learn about international trade and supply chain operations Contribute to services supporting global commerce This role offers a path to build a career in a stable, evolving industry where expertise and sound judgment are valued. Role overview The Customs Pricing & Documentation Administrator provides key administrative support for export document legalization and authorization management. This entry-level position ensures that Polish and international trade documents, such as certificates of origin, commercial invoices, and powers of attorney, meet all necessary requirements. The role includes coordinating with organizations like KIG (Krajowa Izba Gospodarcza) and assisting the customs operations team to maintain compliance and smooth processes. Location Warsaw, Mazowieckie, Poland

arhs is hiring a ServiceNow Administrator based in Warsaw. This position centers on managing and enhancing the ServiceNow platform to ensure consistent performance and meet the needs of users across the organization. Main responsibilities Maintain and optimize the ServiceNow platform to support performance and reliability Collaborate with teams throughout the company to deliver solutions that streamline operations Support initiatives aimed at improving service delivery and the overall user experience Role overview This role involves ongoing administration of ServiceNow, focusing on both technical upkeep and process improvements. The ServiceNow Administrator will play a key part in ensuring the platform continues to support business needs efficiently.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

About Qualysoft Group Qualysoft Group, founded in 1999 in Vienna, provides IT consulting and services to clients worldwide. The company operates independently of manufacturers and focuses on helping organizations improve their competitiveness and efficiency through tailored IT solutions. Qualysoft works across several industries, including financial services, telecommunications, automotive, and energy. The team includes more than 400 professionals spread over six subsidiaries. Working at Qualysoft Team members at Qualysoft join a workplace that values integrity, growth, and stability. Employees participate in a range of projects and have opportunities for ongoing learning and development. The company encourages curiosity about new technologies and supports professional advancement. Location This Junior Database Administrator role is based in Warsaw.

We are in search of a technically inquisitive and enthusiastic engineer eager to advance within the realms of DevOps and modern IT operations. This position transcends a conventional DevOps automation role, merging hands-on system configuration, deployment management, troubleshooting, and close collaboration with internal teams to ensure the seamless delivery of software and infrastructure.If you thrive on problem-solving, enjoy working with Linux and open-source technologies, and take pride in managing systems that function within real industrial settings, this role is an excellent match for you.Key ResponsibilitiesPrepare and configure hardware and virtual environments (Proxmox, VMs, necessary software) prior to deployment in wind farms, and remotely integrate systems post-installation.Implement deployment procedures, conduct functional testing, verify connectivity with local systems, and ensure the environment is primed for production.Troubleshoot and resolve issues concerning containers (Docker, docker-compose), virtual machines, microservices, and SCADA components.Document activities in ticketing and knowledge management systems while collaborating with internal teams, including 3rd-level support, to uphold service quality.Provide insights for the continuous enhancement of tools and processes, and support operations throughout the initial production phase.Technologies You Will Work With:Linux / Open Source (primary environment)Docker & docker-composeProxmox (virtualization)GitMinIO (S3-compatible storage)Cumulocity Edge, MongoDBVarious scripting tools (Ansible, etc.) — mainly for usage, not creationPowerShell (occasionally executed from Linux)Azure DevOps (code repository)

About Fresha Fresha builds an AI-enhanced operating system for the global beauty, wellness, and self-care industries. The platform connects a wide range of businesses, salons, barbers, spas, medspas, fitness studios, and health practices, supporting over 140,000 businesses and 450,000 professionals worldwide. To date, Fresha has facilitated more than 1 billion appointments. Headquartered in London, Fresha operates from 15 offices across North America, EMEA, and APAC. The company’s marketplace helps consumers discover, book, and pay for beauty and wellness services, while professionals manage their operations through Fresha’s business software and financial technology tools. Fresha’s ecosystem includes appointment scheduling, point-of-sale, customer records, marketing automation, loyalty programs, inventory management, and team oversight. Online bookings and automated marketing, integrated with platforms like Instagram, Facebook, and Google, help partner businesses grow revenue. Role Overview: HR Administration Specialist Fresha is hiring an HR Administration Specialist in Warsaw to join its global team. This role reports to the Payroll & HR Admin Team Lead and works closely with both internal colleagues and external partners. The HR Administration Specialist manages HR administrative tasks, maintains accurate employee records, and supports the full employee lifecycle for team members worldwide. Key Responsibilities Manage HR administrative processes for Fresha’s global workforce Ensure employee records are accurate and up to date Support all stages of the employee lifecycle Collaborate with internal teams and external partners Who Will Thrive This position suits someone who enjoys working in a growing, evolving environment and is ready to support a global team.

Join our dynamic team at ifs1 as a HubSpot Administrator focused on enhancing our global marketing efforts. In this pivotal role, you will manage and optimize our HubSpot platform, ensuring seamless integration with our marketing strategies. Your expertise will drive lead generation, enhance customer engagement, and support our marketing initiatives on a global scale.

We are looking for an experienced Senior System Administrator to join our dynamic team at inetum2 in Warsaw. In this role, you will be responsible for managing and maintaining our IT infrastructure, ensuring optimal performance and security for our systems. You will collaborate with cross-functional teams to implement upgrades, troubleshoot issues, and provide technical support to our users.

Solidgate is looking for an Administrative Manager in Warsaw to support daily office operations and foster a positive workplace for teams across multiple locations. This role ensures that offices run efficiently, allowing teams to focus on their core work. Role overview The Administrative Manager handles a wide range of responsibilities, from managing facilities and vendors to planning events and coordinating travel. The position is central to keeping projects on track and supporting company culture. Main responsibilities Streamline office workflows and manage facilities, coordinating with vendors for global offices. Arrange business travel and logistics for partner meetings, including detailed itineraries and thoughtful touches such as partner gifts. Oversee daily administrative processes to maintain smooth operations. Manage budgeting, procurement, and vendor relationships to keep projects within budget and on schedule. Plan and organize corporate events, team-building activities, and off-site gatherings to strengthen collaboration and company culture. Requirements Strong organizational skills and a proactive, solutions-oriented mindset. Comfort working in environments that change and evolve quickly. Excellent attention to detail and a strong sense of responsibility. Upper-Intermediate or higher proficiency in English. What Solidgate offers Direct influence on company culture through initiatives that help teams collaborate and thrive across locations. Real autonomy to propose, test, and implement programs that improve the employee experience. An environment that welcomes new ideas and encourages experimentation.

CD Projekt Red is hiring an Administrative Specialist for the Systems & Settlements division in Warsaw. This is an entry-level role focused on keeping daily operations running smoothly and supporting the team’s organizational needs. Main responsibilities Handle a variety of administrative tasks to assist the division Maintain, update, and organize records Provide support for project management activities as needed Who this role is for This position is a good match for candidates at the start of their careers who want to gain experience in a creative setting. An interest in operational support and careful attention to detail are important for success in this role.

Dun & Bradstreet is looking for a Data Administrator to join the team in Warsaw, Poland. This hybrid role requires working onsite at the Plac Europejski office two days per week. Role overview The Data Administrator will handle a mix of daily administrative and data-focused responsibilities that support smooth business operations. The position involves working independently as well as collaborating with colleagues across different teams. What you will do Carry out routine and complex tasks related to data administration Apply sound judgment within established guidelines to maintain data accuracy and consistency Engage with stakeholders to improve data quality and internal processes Support efficient workflows by managing a variety of administrative duties Work arrangement This position is based in Warsaw and follows a hybrid schedule, with two days each week in the office at Plac Europejski. Learn more about opportunities at dnb.com/careers.

Join our dynamic IT Operations team as a Microsoft SQL Server Database Administrator, where your primary responsibility will be to ensure the security, reliability, and high performance of our SQL Server environment. In collaboration with your colleagues, you will execute standardized tasks including granting database permissions and creating new databases.Your key responsibilities will include:Resolving tickets logged in our IT Service Management (ITSM) systemImplementing change requests related to service requestsAdhering to established guidelines and best practices within your area of expertiseContributing to the automation processes for SQL Server within the organizationCreating and maintaining necessary documentation

Join Fairmarkit, the leading autonomous sourcing platform that is redefining the procurement landscape globally. Our innovative technology leverages automation, AI, and GenAI to empower procurement teams to optimize their sourcing strategies efficiently and competitively. With solutions designed for tail spend and strategic sourcing, we help organizations reduce cycle times, eliminate unnecessary costs, achieve ESG and diversity goals, and enhance the experience for both internal stakeholders and suppliers. Recognized by esteemed organizations such as Gartner and IDC, we are supported by notable investors including Notable Capital and Insight Partners.We are seeking a Senior Payroll, HR Administration & Accounting Specialist to oversee accounting, payroll, employee documentation, and statutory reporting for our Polish operations. This hands-on, in-house role requires a professional who can operate independently, ensure compliance with Polish regulations, and effectively support our local operations while reporting to our US parent company.Accounting, Banking & Financial OperationsResponsible for day-to-day accounting documentation, payments, and banking activities for the Polish entity:Maintain accounting and financial recordsReview invoices and supporting documentsPrepare documentation for monthly, quarterly, and annual closingsManage payments and banking operationsMonitor expenses and payment timelinesHR Administration, Payroll & Personnel DocumentationMaintain employee personnel files (akta osobowe) in compliance with Polish legal requirementsPrepare employment contracts, civil law agreements, B2B agreements, and related HR documentsCalculate payroll and benefits, as well as other employee-related paymentsPrepare and submit declarations and reports to ZUS, Urząd Skarbowy, GUSEnsure timely payment of taxes, social security contributions, and other mandatory chargesAssist employees and managers with HR and payroll-related inquiriesStatutory Compliance & External ReportingPrepare and submit necessary documentation to public institutions and external partiesServe as the local point of contact for ZUS, Urząd Skarbowy, and other relevant authorities

Join our dynamic team as a Senior SQL Database Administrator, where you will work on enhancing an existing MS SQL-based platform within the regulatory risk sector. Your role will focus on optimizing databases and establishing stability engineering protocols to ensure they meet current expectations and future scalability requirements.

Role Overview Docplanner is looking for a Salesforce Administrator to join the team remotely from Poland or Spain. This role focuses on managing and optimizing Salesforce systems to support business operations and growth. Main Responsibilities Configure and maintain Salesforce, including custom objects, fields, layouts, record types, search features, reports, and dashboards. Administer security settings such as user accounts, sharing rules, roles, profiles, permissions, field-level security, groups, and validations. Handle bulk data imports, updates, and exports. Conduct regular audits and reviews to ensure data integrity and security. Design and implement declarative automation (Flows, approvals, email automation) with scalability and best practices in mind. Respond to operational and change requests, troubleshoot issues, and collaborate with users and business stakeholders. Manage complex support cases, perform root cause analysis, and improve system reliability and user experience. Train business owners on new Salesforce features and support rollout activities. Create and update documentation for processes, policies, and Salesforce configurations. Lead end-to-end Salesforce projects, coordinating with admins, developers, and testers through all phases from design to post-release support. Mentor team members and encourage best practices in design and implementation. Contribute ideas for solution design, applying Salesforce standards and best practices. Refine existing system builds to reduce technical debt and improve efficiency. Oversee deployments using CI/CD tools and GitHub. Location This is a remote position open to candidates based in Poland or Spain. The main office is in Warsaw.

Join Our Team!At NRB - Trasys International, we are a vibrant global organization, proudly serving as a reliable partner to EU Institutions. With a legacy of over 30 years in delivering high-quality solutions, we are committed to empowering our clients through digital transformation. Our mission encompasses providing top-notch talent for challenging international projects, ensuring exceptional outcomes within diverse cultural landscapes. Our areas of expertise include solution modernization, digital workspaces, cloud technologies, and IT security. Headquartered in Brussels, we maintain a presence across Europe in cities such as Luxembourg, Amsterdam, Athens, Stockholm, and Geneva.Your Role:We are seeking a skilled Microsoft Database Administrator for our client located in Warsaw, Poland. This opportunity involves engaging in long-term projects in the realms of cybersecurity, public sector, and law enforcement. In this pivotal position, you will oversee business architecture, guide solution designs, and facilitate collaboration among business architects and project teams to align with the client’s strategic vision.Important Note: This role is hybrid and requires a physical presence at the client's headquarters in Warsaw. Candidates must reside within a 2-3 hour commute from Warsaw.Key Responsibilities:Administer and monitor database management software.Provide 2nd line support for databases.Update technical documentation and operating procedures.Troubleshoot database issues.Deploy databases effectively.Execute data extraction, transformation, and loading processes.Plan for database capacity and availability; optimize and tune databases.Implement changes following ICT change management protocols.Manage database incidents.Undertake other specific tasks as assigned by ICT management.

Join our rapidly expanding trading platform, recognized globally for its innovative technology and exceptional client experience. We pride ourselves on delivering top-tier products, and we continually seek the brightest talents to enhance our dynamic team.We are on the lookout for a highly proficient and proactive Senior Database Administrator. The ideal candidate will possess extensive expertise in AWS RDS PostgreSQL and MySQL, along with a solid background in infrastructure-as-code (IaC) using Terraform and configuration management through Ansible.In this pivotal role, you will manage, optimize, and ensure the high availability and security of our database environments. Proficiency in implementing both auto and manual failover, DNS management, and load balancing solutions is essential. Familiarity with databases such as ClickHouse, Redshift, Microsoft SQL Server, and MongoDB will be considered a significant advantage.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world’s largest law firm, and is dedicated to providing exceptional support services to clients throughout Europe, the Middle East, and Africa. As a vital part of Dentons’ global network, our EMEA business services team is instrumental in enhancing efficiency, fostering innovation, and promoting collaboration.At Dentons Business Services EMEA, we pride ourselves on delivering excellence in support to legal professionals through advanced solutions. Our dynamic and diverse team collaborates effectively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and beyond. We are committed to nurturing a culture of continuous improvement and adaptability.Role Overview:The Finance Data Administration Specialist is pivotal in ensuring the quality of data utilized by our Finance Departments. This role entails managing daily workloads and tasks related to financial master data, including clients, matters, and fee earners. The specialist will also support the Finance Data Administration Process Owner and various processes within Revenue Management. The role encompasses two primary areas of responsibility. The first involves the activation, maintenance, and deactivation of fee earners’ accounts, resolving integration issues, and guaranteeing data quality and accuracy between HR/Talent and Finance systems. Additionally, the role aims to enhance results and streamline time recording processes through standardization and automation, as well as managing daily tasks related to missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices. This includes resolving integration issues and upholding data quality between Risk and Finance systems. The role also demands user support and the establishment of effective relationships with both internal and external clients, including Finance teams, Partners, and Customers across the region.Both areas may require conducting user training and support across EU offices.Key Responsibilities:Execute day-to-day activities and ad hoc tasks related to finance data updates and corrections.Monitor completed and pending tasks, managing work schedules leading up to the monthly closing, and assist in resolving client queries.Collaborate effectively with team members and other departments.Ensure compliance with quality standards and service excellence.Support and participate in assigned campaigns, initiatives, and internal projects.

We are seeking a proactive and organized Office Manager to enhance the efficiency of our office operations in Warsaw. This is a full-time, on-site position that reports directly to the Operations Director.Key Responsibilities:Ensure smooth and professional office operations in a fast-paced and evolving environment.Oversee daily administrative tasks including document flow, correspondence, deliveries, and liaising with service providers.Manage the office space, collaborating with building administration, technical services, and service vendors.Maintain a high standard of workplace environment, ensuring employee comfort and positive visitor experiences.Team Management and Internal Collaboration:Coordinate the work of the Office Assistant and ensure effective information flow within the team.Work closely with Operations, HR, Finance, Compliance, Sales, IT, and global teams.Collaborate with office coordinators in other locations across Poland.Fleet Management and External Collaboration:Coordinate communication and collaboration with the external company managing the vehicle fleet.Monitor contracts, requests, services, and vehicle pickups and returns.Support employees on the use of company cars and oversee compliance with fleet processes.