Administrative Assistant (Brokerage Administrator)

Join our dynamic team as an Administrative Assistant specializing in Brokerage Administration. In this pivotal role, you will support our brokerage operations by managing a variety of administrative tasks, ensuring smooth daily operations, and enhancing office productivity. Your organizational skills will be key in maintaining our office's efficiency.

aviso is seeking a Transfers Administrator for a temporary role based in Vancouver, British Columbia. This position centers on managing transfer operations and ensuring that each process runs smoothly and accurately. Key responsibilities Oversee transfer operations from initiation to completion Follow established procedures at every stage of the process Keep records and documentation up to date and accurate What we look for Keen attention to detail Strong organizational skills in daily work Interest in developing experience in transfer administration This temporary position provides an opportunity to work with transfer processes and gain hands-on experience at aviso.

About Prenuvo At Prenuvo, our mission is to revolutionize healthcare from a reactive 'sick-care' approach to a proactive health model. Our award-winning whole body scan is efficient (under 1 hour), safe (MRI without ionizing radiation), and non-invasive (no contrast necessary). Our innovative combination of cutting-edge hardware, advanced software, and increasing AI integration, paired with a patient-centric experience at our clinics both domestically and internationally, has positioned us at the forefront of the movement to prevent late-stage disease detection. Join Our Team We are seeking an Enterprise Application Administrator to become an integral part of our Security and IT team. In this role, you will manage and enhance enterprise applications, including Salesforce and Intercom, while collaborating with various stakeholders to ensure system performance, scalability, and security. This is a unique opportunity to contribute to transformative healthcare solutions while working with leading technology and teams that excel in their fields.

Role overview The Bilingual Settlements Administrator at aviso plays a key part in supporting daily operations in Vancouver, British Columbia. The main focus is on processing financial transactions with accuracy and timeliness. Regular communication in both English and French is required, as this position interacts with clients and partners from diverse backgrounds. What you will do Process settlements and transactions efficiently to meet daily deadlines Communicate with clients and partners in English and French Work with the team to maintain smooth operations each day Requirements Fluency in both English and French Strong organizational abilities and clear communication skills Attention to detail and reliability when handling transactions

The Conseil Scolaire Francophone de la Colombie-Britannique is seeking an Administrative Assistant to help keep daily operations on track. This part-time position (30 hours per week) is based in Vancouver and supports both staff and students across a range of administrative tasks. Role overview This role focuses on maintaining efficient office procedures and assisting with the day-to-day needs of an educational institution. The Administrative Assistant is a key point of contact for staff and students, helping to coordinate activities and manage information flow. What you will do Support administrative operations to help the school run smoothly Assist staff and students with various requests and routine tasks Contribute to the overall organization of the school office Requirements Ability to work 30 hours per week on-site in Vancouver Strong organizational and communication skills Comfort supporting both staff and students in an educational setting

Role overview The Estates Administrator at aviso plays a key role in supporting estate-related operations. This position coordinates daily tasks, monitors progress, and ensures that all activities comply with legal and regulatory standards. Collaboration is central, as the Estates Administrator works with both clients and internal teams to provide steady, reliable service throughout the estate administration process. What you will do Coordinate the daily activities required for estate administration Ensure estate processes follow all legal and regulatory requirements Communicate with clients and stakeholders, providing updates and support Collaborate with team members to address issues and uphold service quality Location This position is based in Vancouver, British Columbia, Canada.

Join our dynamic team as a DevOps/System Administrator. In this role, you will be responsible for managing and optimizing our infrastructure, ensuring seamless deployment and maintenance of applications. You will work collaboratively with development teams to enhance our CI/CD pipelines and implement best practices for automation and monitoring.

BLANKSLATE Partners is excited to assist Cornerstone Planning Group, situated on Granville Island, in their search for a dedicated Administrative Assistant and Office Manager to enhance their vibrant team. If you have a passion for organization, thrive in a supportive environment, and are eager to love your work, we want to connect with you!About Cornerstone Planning Group:Cornerstone is a specialized consultancy located in the heart of Granville Island, Vancouver, BC, Canada. Our boutique firm focuses on strategic planning for public sector organizations, particularly in areas of organizational design and infrastructure requirements. We pride ourselves on long-term planning and in-depth research into emerging trends and service demand. Our diverse portfolio includes projects for hospitals, libraries, community centers, transitional housing, cultural venues, schools, and more.Role Overview:We are on the lookout for an exceptionally organized and proactive Administrative Assistant/Office Manager. This pivotal role will ensure seamless office operations, provide valuable support to our team, and promote efficient workflow.Key Responsibilities:Manage calendars, schedule meetings, and coordinate appointments for the team.Facilitate timely communication and follow up on meeting logistics.Order office supplies, equipment, and materials as required.Monitor inventory levels and replenish supplies to ensure office efficiency.Assist with basic IT setup and troubleshooting tasks.Collaborate with external IT professionals for complex technical support.Organize refreshments and celebrations for team events.Coordinate logistics for office gatherings and activities.Assist in planning and organizing company events, workshops, and seminars.Manage event logistics, including venue bookings, catering, and attendee coordination.Maintain a clean and welcoming office environment.Water plants and ensure a pleasant atmosphere for staff and visitors.Coordinate travel arrangements for team members, including bookings and accommodations.Manage itineraries and provide travel support.Organize and maintain receipts, invoices, and expense reports.Reconcile credit card transactions and follow up on missing documentation.Oversee accounts receivable and track outstanding invoices.Manage reimbursements and accurately track expenses.Assist team members with personal administrative tasks as needed.

Join the creative team at Blackbird Interactive, an innovative and future-oriented independent game studio located in Vancouver, BC. We are dedicated to fostering long-lasting careers for talented professionals while working on an exciting array of projects, including both world-class intellectual properties and original creations across various platforms and genres.We are currently in search of an intermediate Systems Administrator who will ensure the reliability, security, and user-friendliness of our studio infrastructure. In this role, you will manage day-to-day operations across both on-premises and cloud services, providing support for identity management, endpoints, servers, networking, and essential studio applications.This position is full-time in-studio (5 days a week), Monday to Friday, in the vibrant city of Vancouver.

Aviso:At Aviso, we are dedicated to enhancing the financial well-being of Canadians. As a leading wealth management organization, we prioritize leadership, innovation, and accountability while fostering partnerships and community engagement. Working alongside talented and energetic professionals who embody our values, you'll quickly discover that it is our employees and our dynamic culture, known as 'uneaviso', that set us apart from other companies. If you're seeking an interesting and stimulating role within a people-centric organization, explore what Aviso has to offer by visiting www.aviso.ca/fr.The Opportunity:We are in search of a Bilingual Tax Administrator to join our Operations team.Reporting to the Senior Manager of Taxation, you will be primarily responsible for ensuring that all tax receipt verifications for Aviso Financial are conducted within the stipulated deadlines. You will process all monthly tax withholding payments in accordance with the service level agreements, the CRA, the MRQ, and the IRS deadlines. Additionally, you will ensure compliance with all fiduciary and governmental regulatory requirements and maintain up-to-date knowledge of these regulations. You will collaborate closely with the Reconciliation, Processing, and Strategic Operations team on capital matters and be responsible for generating tax slips and delivering the files to our printing provider. You will regularly participate in conferences or group sessions related to taxation and work closely with the tax manager to ensure that all defined and documented processes are reviewed periodically.

About Aviso Wealth:At Aviso Wealth, our mission is to enhance the financial health of Canadians. As a premier wealth management firm, we embody values of leadership, innovation, partnership, accountability, and community involvement. You will thrive in our vibrant ‘oneaviso’ culture, surrounded by passionate professionals dedicated to making a difference. Discover the unique opportunities we offer at www.aviso.ca.The Role:We are seeking an Estates Administrator to join our Operations team on a temporary basis for 9 months. Reporting to the Supervisor of Operations, you will handle the review, preparation, settlement, and taxation filing of client estate accounts.Who You Are:Client-Focused: You prioritize client needs, advocating for service excellence while developing strategic partnerships that establish Aviso as a trusted advisor.Results-Driven: You are committed to achieving your goals, consistently looking for ways to enhance your performance and taking accountability for your actions.Collaborative: You thrive in teamwork, contributing positively to your team’s success and fostering effective relationships both internally and externally.Key Responsibilities:Conduct estates settlements, process journal entries, and issue tax documents for estate accounts, addressing estate-related inquiries within internal deadlines.Ensure all information and request channels are accurate and up to date (e.g., OSM requests, Laserfiche, mailbox).Proactively assist team members and maintain a positive attitude while collaborating with other operational teams.Review and enhance current processes to improve efficiency.

Join Aviso Wealth:At Aviso Wealth, we are passionately focused on enhancing the financial health of Canadians. As a premier wealth management firm, our commitment to leadership, innovation, collaboration, accountability, and community sets us apart. By joining our team of skilled and dynamic professionals, you will experience our unique 'oneaviso' culture that fosters growth and excellence. If you seek a role that is both engaging and rewarding, explore the opportunities available at www.aviso.ca.The Opportunity:We are excited to announce an opening for a Bilingual Tax Administrator within our Operations team.In this role, reporting to the Senior Manager of Tax, you will be responsible for ensuring that all tax receipt audits for Aviso Financial are completed in accordance with established deadlines. You will manage monthly withholding tax remittances, ensuring compliance with the deadlines set by the CRA, MRQ, and IRS. Your expertise will ensure adherence to all trustee and governmental regulatory requirements, and you will work closely with the Reconciliation, Processing, and Corporate Actions Departments. Furthermore, you will oversee the production of tax slips and coordinate file delivery to our printing vendor. Participation in industry conferences and collaboration with the Manager of Tax to regularly review and refine processes will also be key components of your role.Who You Are:Client-Focused: You prioritize client needs and strive for service excellence, developing strategic partnerships that position Aviso Wealth as a trusted advisor.Goal-Oriented: You are dedicated to achieving objectives and are proactive in identifying opportunities for improvement. Accountability and learning from experiences are integral to your work ethic.Collaborative: You thrive in team environments, contributing meaningfully to collective goals and fostering a spirit of cooperation to drive positive outcomes.

Join Trulioo as a Payroll Administrator and become a key player in transforming the landscape of digital identity verification on a global scale.As the leading provider in our industry, we are revolutionizing how businesses operate online, driving growth, innovation, and compliance.Imagine being at the cutting edge of technology, enhancing our acclaimed platform that empowers organizations across the globe to efficiently onboard clients, reduce expenses, and eliminate fraud. Backed by our Silicon Valley investors, Trulioo is proud to verify over 5 billion individuals and 700 million businesses in 195 nations.We’re more than just a technology company; we are a cohesive team of passionate experts dedicated to building trust online. Our recognition as a BC Top Employer for two consecutive years underscores our commitment to a diverse, collaborative, and employee-centric workplace.With our headquarters in Vancouver and additional hubs in San Diego and Dublin, we nurture a culture of teamwork and transparency. Our hybrid work model allows staff to enjoy the flexibility of working three days a week at a designated hub. Be part of a vibrant environment where innovation thrives and contribute to a future where technology and trust go hand in hand.

Join Atia Ltd. as a Journalist Intern and Facebook Administrator. This is a unique opportunity to gain hands-on experience in the media and communications field. You will be responsible for crafting engaging content, managing our Facebook page, and interacting with our audience to enhance our online presence.The ideal candidate is enthusiastic about journalism and social media, eager to learn, and can thrive in a dynamic environment.

Join our dynamic team at twocircles as a Database Administrator on a 10-month contract. In this role, you will be responsible for managing and maintaining our database systems, ensuring data integrity, and optimizing performance. Your expertise will help us provide reliable data solutions that drive our business forward.

Join System Canada Technologies as a Senior InfoSphere Platform Administrator where you will play a crucial role in managing and enhancing our data integration solutions. You will be responsible for ensuring the optimal performance and reliability of our InfoSphere platforms, collaborating closely with cross-functional teams to support data-driven decision-making.

Join our team at System Canada Technologies as a Senior InfoSphere Platform Administrator. In this pivotal role, you will be responsible for managing and optimizing our InfoSphere platform, ensuring high availability and performance while supporting our data integration and governance initiatives. Your expertise will be critical in driving the implementation of best practices and innovative solutions within our data management framework.

About LanternLantern is a premier specialty care platform dedicated to connecting individuals with top-tier healthcare solutions when they need it most. By assembling a Network of Excellence that includes the nation’s leading specialists in surgery, cancer care, infusions, and more, Lantern ensures exceptional care while delivering substantial cost savings to employers and their workforce. Our members benefit from the support of a committed care team, which includes Care Advocates and nurses, guiding them throughout their entire healthcare journey. With convenient access to specialists across the country, Lantern makes quality care easily accessible for most individuals. Trusted by some of the largest employers, we proudly serve over 6 million members nationwide. Discover more about us at lanterncare.com.About You:You are guided by LOGIC, understanding that progress is essential for driving change. You excel in executing your responsibilities while thriving in a fast-paced environment, celebrating both minor and major achievements.INCLUSION is a fundamental aspect of your values. You cherish working in a diverse and inclusive environment and appreciate the variety of experiences and perspectives within your team.Your GRIT, ambition, and determination empower you to address significant challenges. You believe that substantial problems require innovative ideas and a supportive team.You prioritize HUMANITY in your decision-making, recognizing that your customers extend beyond just those using your product; they inspire your drive for change.Integrity is your guiding principle, emphasizing TRUTH over merely providing agreeable answers.You thrive in a collaborative team atmosphere, recognizing that teamwork is crucial for innovation and effecting change.These pillars of LIGHT serve as a reminder to our team that we are making a difference by providing guidance and support in navigating the often complex and confusing landscape of healthcare. We hope that through this LIGHT, individuals can find their way to the best care, resources, and support necessary to reclaim their lives.If this resonates with you, we would be excited to discuss career opportunities at Lantern.Please apply to our recruitment portal for consideration.

Role Overview Expeditors International of Washington, Inc. is hiring a Customs Brokerage Agent in Vancouver. This role supports the movement of goods across international borders by assisting with customs regulations, preparing required documentation, and communicating with customs authorities. What You Will Do Help clients comply with customs regulations and procedures Prepare and review documentation for customs clearance Coordinate with customs officials to resolve issues and ensure timely processing Who Thrives Here This position suits individuals interested in starting a career in international trade and logistics. Attention to detail, strong communication skills, and a willingness to learn are valuable in this role.

Are you excited to launch a career that makes a meaningful impact globally? Join Trulioo, where we empower change in the fast-evolving field of digital identity verification. As a leading player in our sector, we are revolutionizing how organizations expand, innovate, and adhere to compliance standards online.Imagine being at the cutting edge of innovation, contributing to our award-winning platform that helps businesses around the world efficiently onboard customers, reduce costs, and mitigate fraud risks. Backed by support from Silicon Valley, Trulioo is a trusted platform capable of verifying over 5 billion individuals and 700 million business entities across 195 countries.More than just a tech firm, Trulioo is a cohesive team of passionate professionals devoted to fostering online trust. We take pride in being recognized as a BC Top Employer for the second consecutive year, a testament to our dedication to an inclusive, collaborative, and people-centric workplace.With our headquarters in Vancouver and strategic offices in San Diego and Dublin, we promote a culture of teamwork and transparency. Our offices are designed to support a hybrid work model, with employees typically working three days a week at a designated hub. Join us to experience a vibrant environment where innovation thrives and contribute to a world where trust and technology converge.