Project Management Office (PMO) Secretary/Admin

Accion Labs is seeking a dedicated and organized Project Management Office (PMO) Secretary/Admin to support our operational functions in Singapore. In this vital role, you will assist project managers by maintaining schedules, coordinating meetings, and ensuring effective communication within the team.

Location: SingaporeJob Title: Office Administrator / Admin ExecutiveReporting to: Senior Manager, Human Resources APACJoin the dynamic team at Genetec as an Office Administrator / Admin Executive, where you will play an integral role in facilitating the smooth operations of our APAC office in Singapore. Your contributions will be essential in supporting our team with various administrative and logistical tasks, including organizing and hosting regional meetings.In this role, you will be responsible for taking meeting minutes, tracking action items, and coordinating with internal stakeholders to ensure effective communication and successful execution of team objectives. We are looking for someone who presents themselves professionally and warmly interacts with colleagues and visitors, fostering a positive and collaborative work environment.Your Daily Responsibilities Include:Managing the day-to-day operations of Genetec’s APAC office in Singapore, including handling phone, mail/courier services, IT onboarding, and other administrative duties.Timely escalation of urgent tasks to the Managing Director.Preparation of HR-related correspondence, reports, and documentation, while assisting with HR operations, onboarding, and offboarding activities.Acting as the local coordinator for internal initiatives and office-related programs as necessary.Serving as the point of contact with building management and external vendors for facility operations and maintenance.Processing vendor invoices, ensuring proper documentation and approvals.Providing administrative support to the local leadership team, including arranging travel logistics for business guests.

Join our dynamic team at AbbVie as the Portfolio Management Office (PMO) Manager, where you will play a crucial role in overseeing our project portfolio to ensure alignment with business objectives. In this position, you will lead a team of project managers, facilitating effective communication and project execution across various departments. Your leadership will drive the strategic direction of our projects, enabling us to deliver innovative solutions that meet the needs of our clients.

Join Delivery Hero as a PMO Manager, where you will lead our project management office and oversee strategic initiatives aimed at enhancing operational efficiency. In this pivotal role, you will manage a team of professionals, driving project success through effective leadership and collaboration.

Join Accion Labs as a PMO Administrator, where you will play a crucial role in supporting project management operations. In this dynamic position, you will assist in the coordination and administration of project management activities.

Role overview The #EG PMO Analyst at ncs3 in Singapore plays a key part in supporting project management efforts. This role helps ensure projects stay on schedule and within defined scope. Working closely with project managers and stakeholders, the analyst monitors progress and helps coordinate the resources needed for successful delivery. What you will do Track project milestones and deliverables to support project managers Assist in managing resources across several projects Collaborate with stakeholders to keep projects progressing Contribute to meeting project deadlines and achieving successful outcomes

Join our dynamic team as a PMO Lead at ncs3. In this critical role, you will be responsible for overseeing project management office (PMO) functions, ensuring that project processes are adhered to and that projects are delivered on time and within budget. You will work closely with stakeholders to define project scopes, objectives, and success metrics.This position requires strong leadership skills, the ability to manage multi-faceted projects, and a keen sense of strategic planning. If you are passionate about driving project success and improving processes within a collaborative environment, we encourage you to apply.

Join OKX as a Senior Project Manager in our Strategy PMO team, where you will lead critical initiatives focused on Artificial Intelligence and Organizational Efficiency. This role is ideal for professionals passionate about driving innovation and streamlining processes within a dynamic environment.In this pivotal position, you’ll collaborate with cross-functional teams to ensure projects are delivered on time and within scope, while fostering a culture of continuous improvement and strategic alignment.

Job Location: Singapore, SingaporeWhiteshield is a prominent global policy advisory and AI economics firm, renowned for its swift and incisive responses to pressing global challenges. By leveraging state-of-the-art tools and technologies coupled with the expertise of leading international specialists, we engage with decision-makers to tackle the most significant societal issues. Our reputation is built on our rapid decision support, innovation, advanced data science algorithms, and profound policy knowledge. We excel at bridging the gaps between policy, business, and technology.We are on the lookout for a highly skilled and motivated Digital Delivery Manager to join our dynamic delivery organization at Whiteshield. This pivotal role will focus on establishing governance frameworks and fostering excellence in our intricate digital and policy initiatives. The ideal candidate will possess extensive experience in both project and program management, with a strong emphasis on Agile methodologies and digital product delivery, enhancing collaboration with our technical and policy teams.This position carries significant responsibilities and the opportunity to create a meaningful impact—enhancing our delivery capabilities, contributing to our business, and influencing governments worldwide. We seek entrepreneurial individuals eager to leave their mark on the world, and we empower and reward our team members accordingly. There is ample opportunity for creativity and innovative ideas that challenge the status quo, as we consistently deliver substantial new features and complex initiatives.You will work closely with our Principals and Partners, collaborating across all cross-functional delivery teams, including product managers, developers, UI/UX designers, data scientists, business analysts, and QA teams.

Crypto Company seeks a Corporate Secretarial Manager to join the team onsite in Singapore. This role supports the company’s corporate governance and regulatory compliance, focusing on the unique requirements of the crypto sector. Collaboration with the executive team is central, as is providing guidance on governance matters and ensuring the company meets all local legal obligations. Key responsibilities Maintain and update corporate records, ensuring accuracy and confidentiality Organize board meetings, prepare agendas, and record meeting minutes Act as the main point of contact for regulatory authorities Advise the executive team on compliance and governance requirements Requirements Strong attention to detail Excellent organizational and communication skills Ability to manage multiple tasks and meet deadlines Comfort working in a rapidly changing industry This position is based onsite in Singapore.

Join Delivery Hero as a Senior Project Manager within our Product PMO team, where you will play a crucial role in driving product initiatives and managing cross-functional projects. You will leverage your agile project management skills to ensure timely delivery and alignment with business objectives. Your leadership will inspire teams and foster collaboration across various departments.

Join xAI as an Office Coordinator and play a vital role in fostering a productive, creative, and collaborative work environment. In this pivotal position, you will manage daily office operations, oversee logistics, and coordinate events, ensuring a welcoming atmosphere that reflects our vibrant company culture. You will primarily be responsible for managing food and beverage contracts to enhance the daily experience of our employees, liaising with catering partners and vendors to ensure quality service and thoughtful presentation. Your attention to detail will help elevate our meal programs and break room amenities, incorporating employee feedback to continuously improve our offerings.

Join Our Dynamic Team as an HR & Office Administrator!At Maneuver Marketing, we are on a mission to revolutionize the health and wellness industry by building and scaling leading direct-to-consumer (DTC) brands. As an HR & Office Administrator, you will play a crucial role in fostering a positive workplace culture while managing essential HR functions and office operations.In just five years, we have successfully launched our own DTC Health & Wellness brand, achieving over USD$100M in annual sales and serving more than 3,000,000 customers worldwide. Our impressive growth has earned us recognition from The Financial Times as one of APAC's top High-Growth Companies and a prestigious 2nd place in the E50 Awards.This is an exciting opportunity to be part of our growth journey!

We are seeking a dedicated and detail-oriented Corporate Secretarial Professional to join our dynamic team at Vitol. This role is crucial in ensuring compliance with corporate governance standards and facilitating smooth corporate operations. The ideal candidate will possess excellent organizational skills and a strong understanding of corporate laws and regulations.

As an Assistant Company Secretary at Wise Technologies, you will play a pivotal role in ensuring compliance with corporate governance standards and supporting the board in its administrative functions. Your expertise will help facilitate effective communication between the company and its stakeholders, while ensuring adherence to legal and regulatory requirements.

About AirwallexAirwallex stands as the premier unified payments and financial platform designed for global enterprises. Our unique blend of proprietary infrastructure and advanced software empowers over 200,000 businesses worldwide – including industry leaders like Brex, Rippling, Navan, Qantas, SHEIN, and many more – to utilize fully integrated solutions for managing everything from business accounts and payments to spend management and treasury services, all while embedding finance on a global scale.Founded in Melbourne, we are proud to count over 2,000 of the brightest minds in technology across 26 offices globally. With a valuation of US$8 billion and support from world-renowned investors such as T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is at the forefront of shaping the future of global payments and financial services. If you are ready to embark on the most ambitious work of your career, we invite you to join us.Attributes We ValueWe seek innovative builders who possess a founder-like energy, eager to make a meaningful impact, accelerate their learning, and take true ownership of their work. You should bring robust expertise and sharp analytical skills, motivated by our mission and operating principles. You thrive in fast-paced environments with sound judgment, are driven by curiosity, and make informed decisions from first principles, balancing speed with thoroughness.As a humble and collaborative team player, you have the ability to transform innovative concepts into tangible products, ensuring that projects are executed from inception to completion. You leverage AI to enhance productivity and solve challenges efficiently. Here, you will tackle intricate, high-visibility challenges alongside exceptional colleagues and develop your career as we redefine the landscape of global banking. If this resonates with you, let’s create the future together.About the TeamThe Legal, Risk & Compliance (LRC) team at Airwallex comprises a dedicated group of legal experts and risk management professionals. We are committed to safeguarding Airwallex’s operations, nurturing a culture grounded in compliance and ethical practices, and ensuring we successfully navigate the global financial landscape with integrity. We provide expert advice and support across all business areas, proactively identifying, mitigating, and managing legal and financial risks.What You'll DoAs the Senior Company Secretary, you will play a crucial role in enhancing Airwallex’s governance framework, providing support to our board and senior management, and ensuring exceptional compliance and corporate governance across our global operations. You will take the lead on the entire spectrum of company secretarial duties, ensuring that we uphold the highest standards of governance and compliance.

About AirwallexAirwallex is a pioneering unified payments and financial platform designed for businesses operating on a global scale. Our innovative combination of proprietary infrastructure and cutting-edge software supports over 200,000 enterprises worldwide, including esteemed names like Brex, Rippling, Navan, Qantas, and SHEIN. We offer comprehensive solutions for business accounts, payments, spend management, treasury, and embedded finance, all seamlessly integrated to facilitate operations on a global level.Established in Melbourne, our team boasts over 2,000 talented and forward-thinking professionals across 26 offices globally. With a valuation of US$8 billion and backing from top-tier investors such as T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is at the forefront of shaping the future of global financial services. If you're eager to undertake some of the most ambitious work of your career, we invite you to join our mission.

Role: Senior Associate Corporate SecretaryLocation: SingaporeResponsibilities:Oversee corporate compliance and manage all statutory filings effectively.Facilitate the incorporation of new companies, registration of foreign branches, and execution of striking-off procedures.Draft and prepare resolutions for directors and shareholders, along with documents for Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs); maintain statutory registers diligently.Ensure timely submission of annual returns and statutory documents to relevant authorities.Support listed company functions, which include preparing meeting materials, drafting announcements, participating in meetings, and taking minutes.Provide additional corporate or ad-hoc administrative support as needed.Requirements:3-4 years of experience in corporate secretarial roles; prior experience with listed companies is highly desirable.Possession of or pursuit of ICSA/CSIS/CGI qualification is preferred.Exceptional written and verbal communication skills are essential.Demonstrate a positive work attitude, being proactive and a strong team player, with the ability to work independently under minimal supervision.Ability to perform efficiently under pressure is required.

About the TeamThe CEO Office is at the forefront of executing leadership priorities, fostering essential collaboration, and enhancing organizational effectiveness at Grab. Our team thrives in a dynamic environment, tackling intricate challenges and delivering results that significantly influence Grab's future across Southeast Asia.Role OverviewThe Assistant Manager for Project Management and Content plays a pivotal role in executing CEO-led initiatives. You will assume the responsibility of project lead, adeptly transforming complex organizational data into actionable plans. This role supports the operational cadence of the CEO's Office, ensuring the precise delivery of cross-functional projects while preserving the CEO's strategic narrative on all internal and external platforms. This is a high-trust, high-autonomy position.As a 'force multiplier' for the Office, you will go beyond mere coordination, engaging in active problem-solving and representing the CEO's interests.This is a project-based position for 6 months, with potential for contract extension or transition to a full-time role.Key ResponsibilitiesYour main duties will encompass:1. CEO Project OperationsLead the comprehensive execution of CEO Office programs, ensuring all work streams adhere to OKR deadlines.Act as a delegated representative for the CEO Office in cross-functional task forces, empowered to communicate executive intentions, provide timely feedback on project agreements, and ensure that work streams meet the CEO's quality standards without constant managerial oversight.2. Strategic Content ManagementOversee the entire lifecycle of content originating from the CEO Office, ensuring the alignment of strategic narratives across all project briefs, board presentations, and internal platforms.Narrative governance - guarantee that all departmental content (Internal Relations, PR, Social) is technically synchronized with current executive intentions and project milestones.Manage content repositories and historical executive data to facilitate future executive engagements.

Key Responsibilities:- Conduct comprehensive analysis and develop strategic solutions for all operations-related project requirements, focusing primarily on Import & Export Bills (IEB). This entails enhancing business processes, optimizing systems, and implementing new system architectures.- Plan, organize, and execute testing activities within operations, serving as the primary liaison with the Head Office and IT Department.- Collaborate effectively with Business As Usual (BAU) staff to gain insights into daily operations and system workflows.- Investigate and resolve system errors that arise during daily operations in partnership with BAU personnel.- Demonstrate proficiency in global and local clearing systems, including SWIFT and MEPS+.- Act as a backup for IEB BAU functions, which include: - Ensuring compliance in processing Trade Finance transactions according to operational guidelines. - Conducting thorough document checks, securing transaction approvals, entering trade transactions into the system, and processing relevant accounting entries. - Executing remittance transactions (e.g., MEPS008, MEPS009). - Responding to customer inquiries about products and services in a professional manner. - Maintaining organized records of trade finance transactions and managing the filing of transaction documents. - Drafting SWIFT messages for relevant Trade Finance products and services. - Consulting with superiors on exceptions in Trade Finance transactions or other responsibilities. - Compiling daily, monthly, MAS, and ad hoc reports concerning Trade Finance transactions. - Assisting in the revision of the Import & Export Bills Operations Manual. - Diligently following up on outstanding or pending transactions. - Retrieving incoming SWIFT messages, logging them in the SWIFT Incoming Register, and distributing them to the appropriate parties. - Acknowledging receipt of incoming IEB SWIFT messages and managing daily transaction distributions. - Processing customer internet banking transactions. - Performing loan processing and administration tasks for fixed deposits, corporate loans (syndication/bilateral loan, loan booking, etc.), personal loans, and ensuring the safekeeping of original documents and collaterals. - Facilitating daily treasury settlement and clearing transactions.