Operations Executive in Ship Spares Logistics

Key ResponsibilitiesOversee daily operations aimed at delivering exceptional customer service and fostering strong client relationships through efficient coordination of all operational and customer service activities.Work closely with the Customer Service team, Operations Manager, and Sales teams to ensure client projects are executed within agreed timelines.Immediately inform the Operations/Customer Service Manager and Sales team of any client requests.Engage with customers professionally, ensuring timely updates on shipment operational status.Address customer inquiries and collaborate with the Manager and Operations/Sales teams to swiftly investigate and resolve any complaints or issues.Maintain accurate documentation for easy access to information as needed.Ensure that all records for general forwarding tasks are updated promptly and that job invoices are processed and sent out on time.Adhere to the Customer Service Standards Guide and Company Service Delivery procedures related to customer service, operations, and invoicing.Proactively gather feedback from clients and communicate it to the Customer Service Manager and QA.Communicate effectively with agents and clients regarding operational requests and issues.Perform additional tasks as assigned by your supervisor.

Vitol is seeking a Shipping Analyst in Singapore. This entry-level role is designed for those interested in starting a career in shipping and chartering. Role overview The Shipping Analyst will assist with reviewing shipping operations and supporting day-to-day logistics. The position plays a part in ensuring Vitol’s shipping activities run smoothly and efficiently. What you will do Support the review of ongoing shipping operations Assist with logistics tasks related to chartering and shipments Contribute to the overall efficiency of Vitol’s shipping processes Who this role suits This position is well-suited to early-career professionals or recent graduates interested in building a strong foundation in shipping and chartering.

We are seeking a dynamic Logistics Executive to join our team at Sika (Singapore) Pte Ltd, reporting directly to the Senior Manager of Logistics. This role is crucial in managing and optimizing our export logistics operations. Key Responsibilities:- Plan, coordinate, and execute logistics arrangements for export sales orders.- Source and evaluate quotations from freight forwarders; negotiate to secure cost-effective transportation solutions.- Liaise with forwarders for sailing schedules and coordinate trucking, container stuffing, and fumigation processes.- Apply for tax rebate certificates and certificates of origin for export shipments.- Ensure the accurate and timely preparation of all necessary export shipping documents.- Collaborate closely with the Supply Chain team to confirm stock readiness for export.- Monitor factories to ensure timely goods handling and accurate documentation submissions.

Role Overview Genscript Biotech Corporation is looking for a Shipping Specialist to support and improve shipping operations in Singapore. This role focuses on coordinating product shipments, keeping accurate records, and making sure all shipments meet regulatory standards. Careful organization and attention to detail help ensure products arrive with customers on schedule. What You Will Do Coordinate outgoing shipments from preparation through delivery Maintain detailed and accurate shipping records Ensure all shipping activities comply with relevant regulations

Are you an organized professional eager to facilitate the seamless execution of training programs? If you possess a background in logistics coordination, learner support management, and operational efficiency, we want to hear from you!Position Overview:Programme Administration Oversee enrolment processes, participant registrations, and maintain effective communication with attendees. Develop training schedules, arrange venues (both physical and virtual), and prepare necessary resources. Training Logistics Coordinate with trainers, manage facilities, and ensure digital platforms and technical support are in place. Confirm the availability of training materials, tools, and equipment prior to sessions. Learner Support Offer guidance, reminders, and assistance to trainees throughout their learning journey. Track attendance, engagement, and completion rates diligently. Reporting & Quality Assurance Monitor training metrics including attendance, feedback, and outcomes. Compile periodic reports for management and suggest areas for improvement. Vendor & Trainer Coordination Engage with external trainers, consultants, and vendors as necessary. Assist in the procurement of training resources and tools.

Join Den Hartogh Logistics, a premier Logistics Service Provider with a rich history dating back to 1920 in The Netherlands. We specialize in bulk logistics for the chemical, gas, polymer, and food industries, seamlessly integrating safety and operational excellence into our services.This role is located in our Singapore office, where you will report to the Operations Supervisor and become an integral part of a dynamic team. You will coordinate operational activities, engage with transporters for loading deliveries, and communicate with customers to ensure our shipments are delivered smoothly.Key Responsibilities for Operations Executive:Organize and manage vessel scheduling requirements and associated activities.Coordinate logistical operations, liaising with transporters on loading deliveries and ensuring customer satisfaction with timely shipment delivery.Facilitate and process customer shipments following established Standard Operating Procedures (SOPs) and within required timeframes independently.Provide comprehensive customer service support to designated accounts.Manage regional import and export shipments, working closely with local network partners for accurate arrival updates in our in-house system.Foster sustainable relationships and trust with customer accounts through proactive and clear communication.Accurately prepare shipping documentation in a timely manner.Complete necessary administrative tasks, including documentation, billing, and vendor invoices.Address customer complaints by providing appropriate solutions and alternatives within designated timeframes, following up to ensure resolution.Perform ad-hoc tasks as required.What Den Hartogh Offers:Flexible work arrangements (hybrid environment, flexible hours)Opportunities for training and developmentInternal rotation possibilitiesComprehensive medical and dental benefits

Are you a proactive problem-solver who thrives in dynamic environments? Join our Global Service Operations team as a Logistics Coordinator, where you will be pivotal in ensuring timely delivery of critical spare parts to our customers through Same Day and Next Business Day services. Your role goes beyond mere inventory management; you will help maintain a leading service supply chain that ensures our customers' networks operate seamlessly.Collaborate with ExpertsWork closely within a high-energy Global Service Operations team, teaming up with logistics specialists, planners, and customer support personnel. Your teamwork will facilitate swift deliveries, enhancing the post-sales experience for clients across the globe.Your ResponsibilitiesYou will oversee daily logistics operations, serving as a vital strategic partner to our Vendor, Trade, and Reverse Logistics Managers.Impact: Your actions directly affect Customer Satisfaction by balancing cost, delivery speed, and quality performance.Innovation: We encourage you to not only manage processes but also to enhance them. Identify avenues for continuous improvement, automation, and optimization.Manage specific APAC inventory and compliance audits while engaging with a global network.Master the Supply Chain (Order Processing & Dispatch)Oversee the daily dispatch process, managing carrier rates and resolving operational challenges in real-time.Take charge of APAC inventory management, including handling inbound exceptions and preparing PI reports.Proactively manage exceptions to resolve them as quickly as possible.Excel in Reverse LogisticsBe the primary coordinator for discrepancies, collaborating with 3PLs and couriers to avert delays.Work with Account Management and Engineering to prioritize critical returns and high-priority RMAs.Monitor priority shipments end-to-end, proactively communicating potential risks to stakeholders.Analyze data to establish KPIs on RMA aging, lead times, and discrepancy resolution to enhance the customer return experience.Navigate Global Trade ComplianceAssist in trade operations by gathering Compliance Certificates, Test Reports, and other necessary compliance documentation for shipment release.Support the Service Trade and Compliance Manager specifically with APAC compliance audits and vendor performance evaluations.Ensure the quick release of routine shipments by acquiring necessary Certificates of Conformity.

Role Overview fuku is hiring a Facilities Operations Executive in Singapore. This role focuses on keeping facilities well maintained and operating efficiently. The Facilities Operations Executive oversees daily maintenance, coordinates improvement projects, and manages relationships with vendors. The goal: a safe, functional, and welcoming space for employees and clients alike.

Join Experian as an Operations Executive and play a vital role in ensuring the seamless execution of our business operations. You will be responsible for analyzing and improving operational processes, collaborating with various teams, and supporting strategic initiatives. This position offers an exciting opportunity to contribute to our mission of empowering consumers and businesses with data-driven insights.

As an Execution Executive in the Dry Bulk division, you will play a crucial role in optimizing and executing trade operations. Your responsibilities will include managing logistics, liaising with various stakeholders, and ensuring smooth trading processes. Ideal candidates will demonstrate strong analytical skills, attention to detail, and the ability to thrive in a fast-paced environment.

Join Experian as a Bureau Operations Executive and be a key player in driving operational excellence within our dynamic team in Singapore. This role involves overseeing the daily operations of our bureau services, ensuring adherence to quality standards, and optimizing workflow processes. You will collaborate with cross-functional teams to deliver exceptional service to our clients while identifying areas for improvement and implementing effective solutions.

Join Experian as an Operations Executive, where you will be pivotal in enhancing operational efficiency and driving excellence within our dynamic team. In this role, you will collaborate closely with various departments to streamline processes, optimize workflows, and ensure the highest levels of service delivery.

Provide essential administrative support to the trading department, ensuring smooth operations.Assist in conducting market analysis and preparing comprehensive reports and presentations.Prepare and execute commercial contracts and relevant documentation related to trading, hedging, and shipping.Maintain accurate and organized records of the organization’s contracts and documents within a systematic database.Monitor and manage the status of commercial trades, providing detailed summary reports on performance.Coordinate with internal teams and external stakeholders to effectively manage contracts-related disputes and disagreements.

ncs3 seeks a Logistics and Warehousing Manager to join the team in Singapore. This position leads logistics operations and oversees all warehousing processes. The manager is responsible for efficient inventory management and works to develop strategies that strengthen supply chain performance. Responsibilities Oversee daily logistics and warehousing activities Monitor inventory management systems and identify areas for optimization Collaborate with various departments to meet business requirements Maintain strong relationships with vendors and suppliers Ensure operations meet safety and regulatory standards Requirements Proven experience managing logistics or warehousing operations Strong organizational and problem-solving abilities Comfort working with cross-functional teams Understanding of safety and compliance standards in logistics Proactive mindset for process improvement

Ampol Limited is seeking a highly skilled Corporate Counsel specializing in Trading & Shipping to join our dynamic legal team in Singapore. In this pivotal role, you will provide expert legal advice and guidance on various trading and shipping matters, ensuring compliance with applicable laws and regulations. You will collaborate closely with internal stakeholders and external partners to facilitate smooth operations and mitigate legal risks.

Join SGS as a Laboratory Operations Executive, where you will play a crucial role in overseeing and optimizing laboratory operations to ensure the highest standards of quality and efficiency. In this full-time executive position, you will collaborate with cross-functional teams to enhance testing methodologies, drive process improvements, and support our commitment to customer satisfaction.

Role Overview The Executive, Staffing Operations at Delivery Hero supports recruitment activities in Singapore. This role focuses on improving hiring processes, working closely with different teams, and helping to create a positive experience for candidates. The aim is to help the company attract, hire, and keep strong talent.

LUXASIA stands as the foremost beauty omnichannel brand-builder in the Asia Pacific region. Since its inception in 1986, it has facilitated market entry and propelled brand growth for over 100 prestigious beauty brands, including notable names such as Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. The company has established strategic Joint Ventures with esteemed groups like LVMH, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). LUXASIA’s integrated branding capabilities encompass luxury retail, e-commerce, consumer marketing & analytics, and supply chain management. Powered by a diverse and vibrant team of 2,700 talents across 15 expanding markets, LUXASIA fosters a culture of innovation and collaboration. Why Join Us?At LUXASIA, we recognize and celebrate the beauty within every individual, including you. We are committed to nurturing your growth by building your skills and unlocking your potential. Our extensive portfolio of over 100 luxury brands across the Asia Pacific provides you the opportunity to enrich the lives of millions of consumers in the region. With us, you will have the chance to operate with an entrepreneurial spirit, managing the business as if it were your own. We offer you autonomy alongside guidance and genuine care. As a diverse and inclusive team, we courageously innovate, embrace differences, explore new ideas, take calculated risks, learn quickly from failures, and drive impactful results. While challenges are part of the journey, we assure you that it will be a fulfilling experience. Embark on a rewarding career filled with significant professional growth at LUXASIA. Isn’t that a beautiful prospect?

Join Activate Interactive Pte Ltd, a premier technology consultancy based in Singapore, with operations in Malaysia and Indonesia. We empower businesses by delivering high-quality, cost-effective application development services, including mobile and web applications as well as cloud technology solutions that eliminate technological barriers and enhance operational efficiency.At Activate, we are passionate about making a positive impact on people's lives and the environment through technology. We foster a dynamic workplace where employees can unlock their full potential and continuously contribute to innovation.As we expand our team, we invite individuals who are excited about working in a vibrant company focused on mobile and web technologies that enrich lives to apply.Key Responsibilities:The Billing & Project Operations Executive will play a critical role in the Revenue Assurance process. This position is responsible for ensuring that all billable services provided by our consultants are accurately verified, approved, and transformed into invoice-ready revenue.Key duties include:Conducting thorough reviews of consultant timesheets for accuracy and completeness in alignment with contract terms and billing models.Verifying billable days, including proration, leave, holidays, and overtime prior to billing cutoffs.Following up on discrepancies and tracking client approvals to ensure all billable days are captured.Additionally, you will:Perform weekly billing readiness checks leading up to month-end.Prepare comprehensive billing documentation for the Finance team, ensuring all necessary approvals and verifications are included.Monitor purchase order balances and expiry dates to prevent invoice rejections.Maintain precise records of deployment details, billing rates, contract durations, and approving managers.

Join our dynamic team at SGS as an Operations Executive. In this pivotal role, you will oversee operations within our Inspection and Field Testing department, ensuring the delivery of high-quality services to our clients. You will play a crucial role in optimizing processes, managing workflows, and enhancing operational efficiency.