Office Administrator / Admin Executive

Location: SingaporeJob Title: Office Administrator / Admin ExecutiveReporting to: Senior Manager, Human Resources APACJoin the dynamic team at Genetec as an Office Administrator / Admin Executive, where you will play an integral role in facilitating the smooth operations of our APAC office in Singapore. Your contributions will be essential in supporting our team with various administrative and logistical tasks, including organizing and hosting regional meetings.In this role, you will be responsible for taking meeting minutes, tracking action items, and coordinating with internal stakeholders to ensure effective communication and successful execution of team objectives. We are looking for someone who presents themselves professionally and warmly interacts with colleagues and visitors, fostering a positive and collaborative work environment.Your Daily Responsibilities Include:Managing the day-to-day operations of Genetec’s APAC office in Singapore, including handling phone, mail/courier services, IT onboarding, and other administrative duties.Timely escalation of urgent tasks to the Managing Director.Preparation of HR-related correspondence, reports, and documentation, while assisting with HR operations, onboarding, and offboarding activities.Acting as the local coordinator for internal initiatives and office-related programs as necessary.Serving as the point of contact with building management and external vendors for facility operations and maintenance.Processing vendor invoices, ensuring proper documentation and approvals.Providing administrative support to the local leadership team, including arranging travel logistics for business guests.

Join sikaag as a Senior Executive in Office Administration, where you will play a pivotal role in managing administrative functions and supporting the executive team. We are looking for a dedicated professional who excels in organization, communication, and multi-tasking.

Join Our Dynamic Team as an HR & Office Administrator!At Maneuver Marketing, we are on a mission to revolutionize the health and wellness industry by building and scaling leading direct-to-consumer (DTC) brands. As an HR & Office Administrator, you will play a crucial role in fostering a positive workplace culture while managing essential HR functions and office operations.In just five years, we have successfully launched our own DTC Health & Wellness brand, achieving over USD$100M in annual sales and serving more than 3,000,000 customers worldwide. Our impressive growth has earned us recognition from The Financial Times as one of APAC's top High-Growth Companies and a prestigious 2nd place in the E50 Awards.This is an exciting opportunity to be part of our growth journey!

Join our dynamic team at the Louis Dreyfus Company as an Office Facilities & Administrative Executive. In this pivotal role, you will be responsible for overseeing office operations, managing facilities, and ensuring a conducive work environment. You will collaborate with various departments to streamline administrative processes and enhance operational efficiency.Your key responsibilities will include maintaining office supplies, coordinating facility maintenance, and providing general administrative support to ensure smooth daily operations. We seek an individual who is proactive, detail-oriented, and possesses excellent communication skills.

As an Administrative Assistant at fuku, you will play a vital role in ensuring the smooth functioning of our office operations. Your responsibilities will include:- Providing comprehensive administrative support to enhance the efficiency of the office.- Organizing and managing schedules, appointments, and meetings for executives and team members.- Preparing and meticulously editing correspondence, reports, and presentations with a keen eye for detail.- Maintaining and updating company records, databases, and filing systems for easy access.- Handling incoming calls, emails, and inquiries with professionalism and promptness.- Coordinating travel arrangements, including booking flights, accommodations, and transportation.- Assisting in the planning and execution of corporate events and meetings.- Monitoring office supplies and placing orders as necessary to ensure uninterrupted operations.- Collaborating with a variety of departments to support organizational objectives and initiatives.- Undertaking additional administrative tasks as directed by management.

Role SummaryResponsibilities: As an Office Administrator, you will ensure the seamless operation of our Singapore office. This role offers you a chance to engage with various aspects of our company, including office management, facilities, IT, and recruitment administration. You will provide vital administrative support to our Management team.Salary: S$2,800 to S$3,500 monthly, commensurate with your experience.Benefits: Enjoy a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more, detailed here.Role Type: This is a full-time, permanent position requiring five days a week in our Singapore office.Start Date: We are recruiting for start dates throughout 2026, occurring monthly.Location: This opportunity is based in our Singapore office.About the RoleWe are looking for a proactive and enthusiastic individual to facilitate the efficient functioning of our Singapore office. This diverse role allows you to engage with various components of our operations, including office management, facilities, IT, recruitment administration, travel coordination, and event planning. You will work on-site five days a week alongside approximately 50 team members, with opportunities for growth as our team expands.Your contribution will be essential in supporting our client delivery team to uphold our commitment to exceptional customer service and the provision of high-quality work. You will benefit from training and mentorship from seasoned colleagues within our global and local Operations teams, allowing you to shape your role and enhance office processes for improved efficiency.Key Responsibilities:Manage essential office supplies and IT equipment.Implement established IT procedures.Facilitate office purchases and process expenses.Maintain strong relationships with service providers and suppliers.Ensure a safe, tidy, and professional office environment through health and safety assessments.Welcome visitors and coordinate office visits for colleagues and clients.Handle incoming calls and messages.Organize domestic and international shipments.Coordinate external events, including client meetings and attendance at scientific congresses, as well as internal social events.Schedule meetings and arrange logistics for off-site gatherings.

About LUXASIALUXASIA stands as the premier and largest beauty omnichannel brand-builder within the Asia Pacific region. Since our inception in 1986, we have successfully facilitated market entry and propelled brand growth for over 100 luxurious beauty brands, including renowned names such as Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, and SK-II. Our strategic partnerships include Joint Ventures with industry giants like LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). Our integrated brand-building expertise encompasses luxury retail, online commerce, consumer marketing, analytics, and supply chain management. At LUXASIA, we harness the talent of a vibrant and diverse #OneTeam composed of 2,700 professionals across 15 expanding markets.Why Join Us?At LUXASIA, we recognize the beauty within every individual, and that includes you. We foster your growth by enhancing your skills and unlocking your potential. Our expansive portfolio of 100+ luxury brands across Asia Pacific ensures your contributions enrich the lives of millions of consumers. You'll have the autonomy to manage your work as if it were your own endeavor, all while receiving guidance and support. We pride ourselves on being a diverse and inclusive team that embraces innovation. United as #OneTeam, we celebrate our differences, adapt to changes, explore new ideas, take calculated risks, learn from failures, and drive results. While workplace challenges are inevitable, the journey we embark on together is truly rewarding.Embark on an exciting career filled with substantial professional growth at LUXASIA. Isn’t that a beautiful prospect?Key ResponsibilitiesAdministrative Support: Assist with the preparation of sales and marketing materials, presentations, and reports; manage databases, customer records, and sales documentation; and coordinate meetings, appointments, and travel arrangements.Sales Support: Process sales orders, invoices, and related documentation; monitor sales targets, track performance, and generate sales reports.Communication & Coordination: Act as a liaison between the sales and other departments; collaborate with vendors, clients, and partners to coordinate sales activities; ensure timely communication of sales updates to stakeholders.Other Duties: Provide general administrative support; assist in tracking budgets and managing expenses for sales activities; participate in special projects and initiatives as assigned.

About GESSGESS is a prestigious international school in Singapore, welcoming students from over 70 nationalities. More than just an educational institution, we strive to create a nurturing environment that feels like home for many families. Our language programs are designed to help students embrace their multicultural identities and prepare them for a globalized world. With pathways such as the German International Abitur and the IB Programme, we equip our students with the skills they need for future success. Lifelong learning is a core value at GESS, where we emphasize respect, openness, and diversity, principles that our students carry into their lives beyond school.In 2022, we were honored to receive the “Deutsche Schulpreis” (German School Prize) for our innovative educational concept, being the only German school abroad nominated for this prestigious award.Position: School Administrative Officer (Whole School). This role is vital in delivering high-quality administrative support across all school sections, ensuring a consistent and positive experience for parents and students alike.The School Administrative Officer will collaborate closely with School Directors, Heads of Departments, and the Head of School Services to provide administrative and coordination support for front-of-house services, school-wide initiatives, and events. This role is key in maintaining organized systems, accurate records, and effective communication to facilitate smooth daily operations.Additionally, the Officer will assist in managing whole-school educational programs and enrichment activities, which includes scheduling, documentation, and logistics coordination, while ensuring compliance with established safety protocols and school policies for trips and activities.The position also entails supporting parents and students with non-classroom inquiries, effectively addressing more complex issues as necessary. By focusing on detail, responsiveness, and professional communication, the Officer will help enhance the overall family experience within the school community.

Company Overview:Established in 2002, DVI Solutions has emerged as a premier provider of audio-visual solutions, empowering our clients to enhance communication and collaboration, whether they are in the same office or across the globe. Our reach extends across Japan, Singapore, Thailand, Shanghai, Hong Kong, the Philippines, Vietnam, India, Malaysia, and Indonesia. Our diverse clientele includes corporations, government entities, educational institutions, retail businesses, hospitality sectors, and more.Position Summary:We are on the lookout for a dedicated and detail-oriented HR & Office Administration Specialist to bolster our human resources operations and ensure the seamless functioning of our office environment. This position emphasizes support throughout the employee lifecycle, particularly in onboarding and HR administration, while also encompassing essential office management duties.Key Responsibilities:Human Resources Responsibilities:Oversee onboarding procedures, ensuring thorough documentation, orientation, and integration for new hires.Maintain precise and confidential employee records and HR databases.Assist in payroll processing, leave management, and benefits administration.Support performance management initiatives and employee engagement activities.Ensure adherence to local labor regulations and internal policies.Serve as a point of contact for employee inquiries and HR-related assistance.Office Administration Duties:Manage daily office operations to promote a productive and efficient working atmosphere.Handle office supplies, vendor relationships, and procurement processes.Organize meetings, internal events, and company communications.Update and maintain office policies and procedures.Assist with facilities management and initiatives aimed at workplace safety.Qualifications:Skills and Experience:Bachelor’s degree in Human Resources, Business Administration, or a related discipline.2-5 years of experience in HR operations and/or office administration.Exceptional organizational and multitasking capabilities.Outstanding communication and interpersonal skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with HR systems or tools is a plus.Solid understanding of local employment laws and regulations.Experience in fast-paced or dynamic environments.High level of discretion with sensitive information.Strong attention to detail and effective problem-solving skills.DVI Solutions is an Equal Opportunity Employer. We encourage qualified applicants from all backgrounds to apply without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Join xAI as an Office Coordinator and play a vital role in fostering a productive, creative, and collaborative work environment. In this pivotal position, you will manage daily office operations, oversee logistics, and coordinate events, ensuring a welcoming atmosphere that reflects our vibrant company culture. You will primarily be responsible for managing food and beverage contracts to enhance the daily experience of our employees, liaising with catering partners and vendors to ensure quality service and thoughtful presentation. Your attention to detail will help elevate our meal programs and break room amenities, incorporating employee feedback to continuously improve our offerings.

About GESSGESS stands as a premier international school in Singapore, welcoming students from over 70 countries. We create a nurturing environment that feels like home for many families, fostering a community built on mutual support and solidarity. Our robust language program empowers students to embrace their multilingual identities, preparing them for a globalized world. Through our offerings of the German International Abitur and the IB Programme, students are well-equipped for successful careers post-graduation. Our commitment to lifelong learning is reflected in our core values of respect, openness, and diversity, which we instill in our students for their futures.In recognition of our innovative educational approach, we proudly received the “Deutsche Schulpreis” (German School Prize) in 2022. This accolade highlights our unique educational concept and positions us as the only German school abroad nominated for this prestigious award.Job Purpose The School Administrative Officer (European Section) plays a crucial role in delivering comprehensive administrative support to the Director, academic staff, parents, and students. This position ensures smooth operational processes and effective communication within the school community. Key responsibilities include managing academic events, coordinating communications, and maintaining precise data and records. Additionally, the officer will assist parents and students with non-academic inquiries, fostering a positive experience and efficiently resolving any issues that arise.

Join Eurofins Scientific as an Assistant Laboratory Administrator, where you will play a pivotal role in supporting laboratory operations and ensuring the seamless functioning of our laboratory environment. You will be responsible for a variety of administrative tasks including managing laboratory documentation, assisting with inventory management, and coordinating with team members to streamline processes. This is an excellent opportunity for someone looking to establish their career in a dynamic laboratory setting.

Responsibilities:- Deliver exceptional personal assistant support to the Director.- Strategically plan, organize, and coordinate corporate and personal travel itineraries and meetings, including ticket and hotel bookings, visa processing, transportation arrangements, and all necessary documentation.- Accompany the Managing Director on international travel four times a year to destinations such as Europe and Japan.- Effectively manage the Managing Director's personal calendar, emails, phone calls, and correspondence.- Prepare and submit detailed expense claims.- Keep the Managing Director informed about the status of issues prior to scheduled meetings.- Undertake additional ad-hoc tasks as required.

Join our dynamic team at lumilens as an Administrative and Finance Executive Assistant. In this pivotal role, you will support our executive team with administrative tasks and assist in financial operations. Your organizational skills and attention to detail will be essential in ensuring smooth daily operations.

Accion Labs is seeking a dedicated and organized Project Management Office (PMO) Secretary/Admin to support our operational functions in Singapore. In this vital role, you will assist project managers by maintaining schedules, coordinating meetings, and ensuring effective communication within the team.

Join our dynamic team at SGS as an Administrative Associate, where you will play a crucial role in supporting our Inspection and Field Testing department. This position is designed for proactive individuals who thrive in a fast-paced environment and are eager to contribute to operational excellence.As an Administrative Associate, you will be responsible for handling administrative tasks that ensure the smooth functioning of our department. Your organizational skills will be key in managing schedules, coordinating meetings, and maintaining documentation. This role offers a fantastic opportunity to develop your administrative skills while working with a collaborative team.

About Mirana VenturesMirana Ventures is a leading global investment fund dedicated to fostering innovation in blockchain and Web3 technologies. We provide long-term capital and strategic partnerships to visionary founders and fund managers. Our investment strategy spans various stages of growth, from early startups to established enterprises, and we leverage our extensive network to bolster the success of our portfolio companies.Role OverviewWe are seeking a dynamic and professional Receptionist and Office Manager to represent Mirana at our Singapore office. This dual-role requires a blend of front-of-house responsibilities and comprehensive office management. You will play a crucial role in ensuring a welcoming environment for guests and team members, while maintaining an organized and efficient workspace.Key ResponsibilitiesFront Desk & Guest Experience:Welcome and greet guests, ensuring a warm and professional initial interaction.Oversee visitor access and manage reception security protocols.Handle incoming mail, deliveries, and coordinate courier services.Office Operations & Management:Take charge of daily office operations, ensuring a smooth workflow at all times.Manage pantry logistics including stocking, inventory, and vendor coordination.Organize office meals and catering for meetings and events.Maintain office cleanliness and organization by coordinating with cleaning staff and building management.Oversee office space logistics, including seating arrangements and meeting room setups.Act as the primary liaison for landlords, building management, and service vendors regarding rent and maintenance issues.Coordinate office maintenance and repairs, ensuring timely resolutions to any issues.Administrative & Coordination Support:Manage meeting room bookings, schedule meetings, and organize travel arrangements.Maintain office expenses, process invoices, and track budgets related to operations.Order and manage office supplies and equipment.Assist with onboarding logistics for new hires.

About the RoleWe are looking for a dynamic Workplace Administrator to enhance our Regional HR and Employee Experience operations in Singapore. This role involves a diverse set of responsibilities in Office Administration, Human Resources, Onboarding Support, and enriching employee experience programs.Key ResponsibilitiesOffice Operations & AdministrationManage daily office operations to ensure a seamless and organized work environment.Oversee office budgeting and expenses, including invoice processing and financial tracking.Maintain office supplies inventory and manage procurement needs.Ensure compliance with internal policies, safety standards, and local regulations.Facilities & Vendor ManagementAssist in selecting and setting up our new office space by coordinating with designers, contractors, and vendors.Foster relationships with service providers for maintenance, cleaning, and security.Support office equipment setup and workspace allocation.Employee Experience & CulturePlan and execute company events such as open days, volunteer activities, and anniversaries.Engage in employee experience initiatives that promote connection and inclusivity.Coordinate logistics for internal meetings, team-building events, and cultural programs.Brand & Event SupportAssist with office-related media productions to enhance employer branding.Support networking events, partner visits, and media interactions at the office.Collaborate with various teams to ensure events align with our brand values.Why Join Us?Be a part of redefining the workplace experience with Plaud, where innovation meets employee engagement.

As an integral part of our team at fuku, the Administration and Front Desk Manager will oversee front desk operations and ensure a seamless administrative experience. Key Responsibilities:Front Desk Management:- Supervise daily front desk activities, including welcoming visitors, managing phone calls, and addressing general inquiries.- Serve as the first point of contact for our company, upholding a professional and inviting atmosphere at all times.Office & Administrative Support:- Manage day-to-day administrative functions such as coordinating office maintenance, acquiring office supplies, and organizing document filing.- Provide support for general office operations and respond swiftly to internal administrative requests.Documentation & Internal Support:- Create and maintain administrative documents, internal communications, and meeting minutes.- Assist in streamlining internal administrative processes and workflows to boost efficiency.External Vendor Coordination:- Liaise with external service providers, including property management, cleaning services, and other office vendors.- Aid in the renewal of licenses, annual inspections, and basic compliance-related administrative tasks.Culture & Internal Activities:- Help organize employee celebrations, holiday welfare programs, and other internal events.- Support company gatherings and internal activities to enhance team engagement and a positive work culture.Meeting & Client Support:- Prepare meeting spaces and provide on-site assistance for client visits and internal meetings.- Ensure effective coordination and professional execution of meetings and visits.

Role overview AECOM is hiring an Administrative Assistant based in Singapore. The position focuses on keeping daily operations organized and efficient. This role provides direct support to the team by managing various administrative tasks that help the office run smoothly. What you will do Coordinate schedules and manage appointments for team members Arrange meetings and ensure all preparations are complete Handle both incoming and outgoing correspondence Maintain and update essential office systems Requirements Proactive attitude with a willingness to take initiative Experience in a busy office setting is an advantage Strong organizational skills Collaborative mindset and a positive approach to teamwork