Recruiting Operations Specialist

About UsAt Sierra, we are revolutionizing the way businesses engage with their customers through cutting-edge AI technology. Our headquarters is in the vibrant city of San Francisco, with expanding offices in key global locations including Atlanta, New York, London, France, Singapore, and Japan.Our culture is driven by core values: Trust, Customer Obsession, Craftsmanship, Intensity, and Family. These principles guide our actions and shape the foundation of our dynamic workplace.Co-founded by industry visionaries Bret Taylor and Clay Bavor, our leadership brings unparalleled experience from renowned companies including Salesforce and Google. Bret's impressive background includes roles as co-CEO of Salesforce and CTO of Facebook, while Clay has led innovative projects like Google Lens and the AR/VR initiatives.Your RoleDesign and refine scalable recruiting processes that enhance efficiency and deliver an outstanding experience for candidates and hiring managers alike.Create insightful dashboards and reports that provide real-time analysis of recruitment metrics, enabling informed decision-making within the talent acquisition team.Collaborate with recruiters and hiring teams to identify and eliminate operational bottlenecks, fostering an environment of continuous improvement and best practices throughout the recruitment lifecycle.Oversee the configuration, management, and continuous enhancement of recruitment tools, including our ATS (Ashby) and AI-driven solutions for sourcing, scheduling, and engaging candidates.Lead training initiatives within the recruiting team, developing comprehensive documentation and resources to facilitate the adoption of new tools and processes.Work closely with People, Finance, and Operations teams to ensure that recruiting operations align with broader organizational goals and strategies.Stay abreast of trends in recruitment technology, AI applications, and analytics to drive innovation within our hiring practices.

At Thinking Machines Lab, we are dedicated to empowering humanity by advancing collaborative general intelligence. Our goal is to create a future where everyone can harness the power of AI to fulfill their unique needs and aspirations.Our team consists of scientists, engineers, and innovators who have developed some of the most acclaimed AI products, including ChatGPT and Character.ai, as well as open-weight models such as Mistral. We are also behind well-known open-source projects like PyTorch, OpenAI Gym, Fairseq, and Segment Anything.About the RoleAs a Recruiting Coordination and Operations Specialist, you will play a crucial role in building a premier recruiting engine as we expand. This position involves substantial coordination, but it also extends beyond mere scheduling. You will be responsible for managing the systems and processes that keep our recruiting team organized and efficient, with a strong focus on continuous improvement.Your role will include developing new processes, documentation, and systems that evolve with our growth, in addition to supporting broader recruiting operations such as talent mapping, reporting, referral processing, and organizing events.What You’ll DoRecruiting OperationsEnsure data integrity across our Applicant Tracking System (ATS) and recruiting tools by conducting regular audits and maintaining accuracy.Assist with talent mapping, referral processing, inbound application triage, and recruiting events.Monitor and track interview feedback completion, following up as necessary to prevent any delays.Identify inefficiencies in current processes and suggest enhancements - this role is designed for someone who seeks to optimize, not just execute.Collect, organize, and review interview feedback to ensure timely responses.Maintain current recruiting information in documentation and Slack, supporting data integrity across recruiting systems.Candidate Scheduling & ExperienceCoordinate high-volume interviews across multiple time zones and calendars while ensuring a top-notch candidate experience.Manage all logistics for interviews, including travel arrangements, expenses, room setup, and technical support.Act as the primary contact for candidates, providing warm, professional, and informative communication from the initial screening through to the offer stage.Eagerly anticipate scheduling conflicts and bottlenecks, monitoring interviewer availability and flagging issues early to maintain hiring momentum.

Join Our Team at CoreWeave:CoreWeave is The Essential Cloud for AI™, designed by pioneers for pioneers. We provide a robust platform of cutting-edge technology, tools, and dedicated teams, empowering innovators to confidently build and scale AI solutions. Trusted by top AI labs, startups, and global enterprises, we merge unparalleled infrastructure performance with extensive technical expertise, driving groundbreaking advancements and transforming compute into capability. Since our inception in 2017, we have proudly become a publicly traded company (Nasdaq: CRWV) as of March 2025. Discover more at www.coreweave.com.Your Role:As the Director of Recruiting, you will play a pivotal role in scaling CoreWeave's Operations and IT divisions across diverse functions and regions. You will develop and implement comprehensive hiring strategies, lead and nurture a high-performing recruiting team, and actively manage senior and executive-level searches. Collaborating closely with leadership in Operations, IT, Supply Chain, and Data Center, you will forecast hiring needs, enhance recruiting performance, and attract elite talent in a dynamic, high-growth environment. This position combines strategic vision with hands-on recruiting expertise and organizational leadership.Who You Are:Over 10 years of experience in Operations and IT recruiting, including at least 5 years in a leadership capacity.A proven record of successfully hiring senior professionals, directors, and executive-level leaders in Operations and IT.Experience in scaling recruiting operations within a high-growth, high-volume environment (500+ hires annually).Strong leadership skills with the ability to inspire and develop a team.

Job Overview:As a Recruitment Specialist at BCforward, you will play a pivotal role in delivering comprehensive recruitment solutions that align with client needs. Collaborate with stakeholders to craft effective recruitment strategies, offering insights on market trends and compensation benchmarks. Partner with preferred supplier list (PSL) agencies to ensure optimal candidate sourcing. Conduct initial candidate screenings, communicate outcomes, and facilitate interviews as needed. Oversee the offer process, including candidate feedback, start dates, and contract negotiations. Your client-centric approach will ensure a swift and efficient recruitment experience.

Human Capital is a visionary venture firm committed to supporting technology innovators. We partner with founders aiming to create impactful, long-lasting change, investing in and developing teams alongside trailblazers such as SpaceX, Commure, Snowflake, and xAI. With over $2 billion in capital allocated, our diverse portfolio features numerous companies we believed in before they reached unicorn status.We are currently seeking a dedicated Recruiting Coordinator to join our team and contribute to our mission.THE ROLEWe are looking for detail-oriented and organized individuals to take on the responsibilities of our Recruiting Coordinator. You will be pivotal in managing the interview scheduling process for our portfolio companies, tracking candidate information, and ensuring a positive candidate experience throughout the hiring journey.In this position, you will collaborate closely with our embedded talent teams and the companies in our portfolio as they establish their talent acquisition frameworks. The ideal candidate will excel in a dynamic, sometimes uncertain environment while prioritizing an exceptional experience for all candidates.If you have a passion for the startup ecosystem, a curiosity about venture capital, and a desire to build, we would love to hear from you.YOUR RESPONSIBILITIESOversee the candidate experience during their journey with our Portfolio Companies and internally at Human Capital.Work closely with our embedded talent teams (Operating Partners, Senior Principals, and Principals) to facilitate efficient candidate movement through our Portfolio Companies' interview processes.Schedule candidate interviews and manage logistics promptly and accurately.Enhance and streamline internal processes, systems, and our overall approach regarding candidate experience.Initiate and participate in projects aimed at improving and scaling our recruiting practices, as well as those of our Portfolio Companies.YOUR PASTWe expect you to have experience in some of the following areas, although not all are required:A minimum of 1 year of experience in scheduling or coordinating meetings or interviews, even as part of a broader role.Proven ability to learn quickly and adapt.Experience in a fast-paced environment.

Okta builds secure, neutral infrastructure to help organizations manage identity and AI challenges. The company values decisive leaders who deliver results and tackle complex, real-world problems. The Senior Manager of Recruiting Operations leads Okta’s global recruiting operations from San Francisco. This role partners with Talent Acquisition, Human Resources, Finance, and other teams to improve hiring efficiency, enable better decision-making, and create a positive experience for candidates, interviewers, and hiring managers. As Okta grows, this position plays a central part in shaping and scaling the recruiting function. The Senior Manager designs and rolls out programs, processes, and strategies to support consistent, high-quality hiring across the company. Success depends on a systems mindset, data-driven improvements, and a drive for operational excellence. Key responsibilities Develop and refine scalable recruiting processes for global teams to support efficient, high-quality hiring Design and implement a streamlined recruiting coordination process Spot bottlenecks in the hiring lifecycle and drive ongoing improvements for greater efficiency and consistency Set operational rhythms, service level agreements (SLAs), and performance standards for recruiting teams Lead change management efforts to introduce new processes and ensure adoption across regions and functions

Ivo Inc. is an AI-driven enterprise contract review company based in San Francisco. The team has seen rapid growth, increasing Annual Recurring Revenue by six times in the past year and securing a Series B funding round. Clients include well-known organizations such as Reddit, Pinterest, Canva, Uber, IBM, and CDW. The company is scaling quickly, and today’s hires will help shape its direction. Role overview This Senior Recruiter position focuses on GTM and Business Operations roles. The role is based in San Francisco and requires experience partnering with leaders in areas such as GTM, Legal, Finance, and Operations. The Senior Recruiter manages the full recruiting cycle, working closely with hiring managers to bring in outstanding talent efficiently while maintaining high standards. Responsibilities shift week to week. One week may involve supporting the General Counsel to hire a commercial contracts attorney; the next, working with Finance on a strategic FP&A search or assisting Marketing to fill a content-focused position. Adaptability and a broad recruiting skill set are important for success in this role. What you will do Oversee end-to-end recruiting for a range of business functions, including: Legal (commercial attorneys, paralegals, legal operations) Customer Success and Account Management Marketing (demand generation, content, product marketing) Finance and FP&A Revenue Operations and Business Operations People and HR Solutions Consulting and Partnerships Partner with functional leaders to set hiring priorities and evaluate candidates. Lead sourcing efforts and use tailored outreach to engage passive talent. Build and maintain relationships with top candidates, including those for future roles. Review and improve sourcing strategies, candidate pipelines, and interview processes on a regular basis. Apply data analytics to identify bottlenecks and improve recruitment funnel performance. Help define and communicate Ivo’s employer value proposition to attract senior-level talent. Support employer branding initiatives on platforms such as LinkedIn and Glassdoor.

The Systems & Enablement Lead for Recruiting Operations at OpenAI will focus on improving how recruiting teams work and the tools they use. This position sits in San Francisco and works closely with colleagues from different departments to support OpenAI’s mission. Role overview This role centers on making recruiting processes more effective and scalable. The Systems & Enablement Lead identifies opportunities to streamline workflows, implements updates to recruiting systems, and ensures that recruitment strategies match OpenAI’s broader goals. Collaboration Expect to partner with cross-functional teams to align recruiting operations with company priorities. The work involves regular communication and coordination to keep recruiting efforts efficient and consistent with OpenAI’s commitment to advancing artificial intelligence safely and for the benefit of all.

Join Valerie Health as an Operations Specialist, where you will play a crucial role in enhancing our operational processes and ensuring seamless functionality across our departments. You will work collaboratively with various teams to drive efficiency and optimize performance.

Join Medraai as a Business Operations Specialist and become a vital part of our dynamic team in San Francisco. You will play a key role in optimizing our business processes, ensuring operational excellence, and contributing to strategic initiatives that drive growth.Your analytical skills will be put to the test as you analyze data to identify trends and areas for improvement. Collaborate with cross-functional teams to implement solutions that enhance efficiency and effectiveness. If you are passionate about process improvement and thrive in a fast-paced environment, we want to hear from you!

Join juicebox as a Business Operations Specialist, where you will play a pivotal role in optimizing our operational processes and driving efficiency across the organization. As a key member of our team, you will analyze existing workflows, identify areas for improvement, and implement innovative solutions to enhance productivity. This is an exciting opportunity to work in a dynamic environment and contribute to the growth of our company.

Join Paraform as an Internal Operations Specialist, where you will play a crucial role in enhancing our operational efficiency and streamlining processes. You will collaborate with various teams to implement strategies that support our growth and improve our internal workflows. If you are passionate about operational excellence and thrive in a dynamic environment, we want to hear from you!

Join Ando as a key founding member of our Business Operations team! In this pivotal role, you will engage deeply in three critical areas during your first 90 days: recruiting, event management, and compliance/operations. Attention to detail and a keen sense of taste, especially regarding talent acquisition, are essential for success in this position.About AndoAt Ando, we are revolutionizing the way teams collaborate with AI. Our agents are being developed for use across platforms like Slack and email, but we are innovating communication tools from the ground up to enhance human-AI synergy.Why Choose Ando?You are eager to produce your best work in an environment that challenges you and allows you to cultivate the team around you. Learn more about our values here.Our Commitment to AIWe prioritize AI in our processes. Please do not apply if you do not engage with large language models (LLMs) daily or if you do not have a passion for operational excellence.Your Responsibilities at AndoCoordinate and execute engaging events for recruitment, customer interactions, and partner education, ensuring each event is memorable and distinctive.Enhance our work trials, ensuring a stellar experience for all participants—both internally and externally.Maintain compliance across all operations, ensuring our processes and paperwork are impeccably managed.Oversee the details that shape our organizational perception, such as swag, office aesthetics, and documentation.Develop systems that minimize overhead, allowing our team to focus on innovation and growth.Utilize Ando daily as part of your workflow.

At Meter, we are poised for significant growth and are making substantial investments in expanding our Sales team. To facilitate this expansion, we are seeking our inaugural Sales Operations team member who will collaborate with Sales leadership to establish a robust function and set the groundwork for scalable and high-performing sales execution.In this pivotal role, you will directly shape the evolution of Meter’s go-to-market strategies as we expand our reach.

About UsAt Physical Intelligence, we are pioneering the integration of general-purpose AI into the physical realm. Our team comprises talented engineers, scientists, roboticists, and innovative thinkers dedicated to creating foundational models and advanced algorithms that will drive today's robots and the physically-actuated devices of tomorrow.As we continue to grow, our success hinges not only on our research excellence but also on robust business operations encompassing partnerships, infrastructure, and deployment strategies.In this position, you will play a critical role in identifying key challenges, structuring actionable plans, and delivering measurable results with minimal oversight from the founders.

Hyperbolic is seeking a Business Operations Specialist to help refine and improve how the company operates in San Francisco. This position centers on analyzing existing business processes, spotting opportunities for greater efficiency, and putting practical solutions in place to support company goals. Role overview This role involves close collaboration with teams across the organization. Gathering insights and data from different groups will be a regular part of the job, with the aim of informing both day-to-day decisions and broader strategy. The ability to break down workflows and recommend changes is key. What you will do Analyze business processes and identify ways to improve them Implement solutions that drive efficiency and effectiveness Work with multiple teams to collect data and insights Support productivity initiatives and help achieve business objectives Requirements Strong analytical skills Comfort working with cross-functional teams Experience optimizing workflows or business processes Based in or able to work from San Francisco, CA

At teameigen, we are a passionate collective of innovators, engineers, and storytellers, supported by some of the most esteemed venture capitalists and the creators of iconic consumer products, along with cultural influencers across film, music, and television.In the vibrant landscape of ambitious startups, the role of a versatile operator often goes unnoticed. Just as Matt Cohler revolutionized operations at Facebook and Shakil Kahn propelled Spotify’s growth, we seek an essential team member who will be pivotal in eliminating obstacles and driving projects to completion. If you are that person, we want you at Eigen.Imagine the most intelligent, resourceful, and energetic individual you know—someone who consistently breaks barriers and views challenges as opportunities to shine. Over the coming year, this operator will lay the groundwork for our cultural, operational, and administrative success, overseeing critical projects and gaining invaluable exposure to our board, shareholders, and outstanding partners. Ideal candidates will possess the following traits:Expertly manage multiple priorities without letting any slip through the cracks.Ensure thorough follow-through on all tasks—no loose ends or need for reminders.Quickly grasp new concepts and operate effectively in unfamiliar domains.Uphold an exceptionally high standard for quality in all endeavors.Be a genuinely likable presence—charismatic, engaging, and approachable.

About SierraSierra is at the forefront of revolutionizing customer experiences through AI, creating a platform that fosters more human interactions. We are an in-person company headquartered in San Francisco, with expanding offices in Atlanta, New York, London, France, Singapore, and Japan.Our operations are guided by core values of Trust, Customer Obsession, Craftsmanship, Intensity, and Family, which are integral to our culture and daily practices.Our co-founders, Bret Taylor and Clay Bavor, bring extensive experience from leading tech giants. Bret is the former co-CEO of Salesforce and was pivotal in the creation of Google Maps, while Clay led significant Google initiatives, including AR/VR projects.Your Responsibilities:Oversee the entire recruitment lifecycle, from sourcing and screening to onboarding, ensuring a positive and engaging candidate journey.Proactively identify and connect with passive candidates via multiple channels, including online platforms and industry events, to create a diverse and robust talent pool.Champion initiatives that promote inclusive hiring practices, ensuring our team reflects our values and culture.Leverage data analytics to monitor recruitment performance, pinpoint areas for enhancement, and optimize processes to meet hiring objectives. Regularly report findings to hiring partners.Stay abreast of industry trends and competitive insights to provide informed advice on recruitment needs and market challenges.What You Bring to the Team:A minimum of 5 years of experience in full-cycle or university recruitment, ideally within a dynamic, high-growth tech setting.Demonstrated success in developing and implementing recruitment strategies aligned with business goals.Expertise in utilizing recruitment metrics and data to guide decisions and improve processes.

At Cardless, we're innovating the financial landscape with our cutting-edge credit card and loyalty platform, empowering consumer businesses to effectively engage their customers. With successful launches of over a dozen credit card programs for notable brands such as Coinbase, Bilt, and Qatar Airways, we are at the forefront of bringing imaginative card solutions to life. Our technology enables seamless integration of credit card features directly into products, revolutionizing the user experience.We embrace a culture of curiosity, humility, and intensity, allowing us to operate swiftly and take significant ownership of our endeavors. This is an environment where a driven and resourceful individual can make a substantial impact on our growth trajectory. Headquartered in San Francisco, we have secured approximately $150M in equity funding from leading venture capital firms, including Spark Capital, American Express, and Activant Capital.The RoleThis is an ideal opportunity for aspiring entrepreneurs looking to gain a comprehensive understanding of high-growth fintech operations. You will collaborate closely with our COO on top-priority initiatives, gaining exposure to all facets of the business, including product development, operations, partnerships, finance, and compliance.We are seeking a versatile Business Operations generalist to partner with our COO on critical projects across the organization. You will act as an extension of the leadership team, taking ownership of workstreams from start to finish, pivoting quickly to focus on the most vital tasks of the week.This position is dynamic; responsibilities may shift rapidly. One day, you could be project-managing a feature launch impacting hundreds of thousands of users, and the next, you might negotiate a contract with a banking partner or develop training materials to expand our call center operations fivefold within 60 days.Key Projects You May Work OnProduct Launch Management: Take charge of project managing a new feature expected to reach hundreds of thousands of cardholders. Collaborate with engineering, compliance, and brand partners to ensure successful implementation. Draft the internal PRD, track outstanding questions, and ensure no details are overlooked.Partner and Vendor Negotiations: Lead negotiations with our sponsor bank, card networks, or service partners. Grasp the contract terms, advocate for necessary changes, and finalize agreements that safeguard the business interests.Scaling Operations: Design training procedures and standard operating protocols to expand our call center from 20 to 100 agents in just 60 days. Create documentation that enables operations to handle ten times our current volume.Process Development: Establish new workflows from the ground up— whether it’s a closure process for a new product category or a monitoring dashboard for partner performance.

Since its inception in 2018, Parkade has been dedicated to transforming the parking experience. Our innovative platform converts underutilized spaces into revenue-generating opportunities for apartments, offices, and more.One of the standout features that our users appreciate is our commitment to enforcing parking regulations. Nobody enjoys returning home from a late shift to find their designated parking spot occupied! We strive to prevent such scenarios by proactively monitoring parking areas, and we need your help to enhance this initiative.We are currently seeking a Field Operations Specialist to visit partner properties and ensure compliance with our parking rules. Your primary responsibility will be using our mobile enforcement app to scan license plates; our remote operations team will handle the follow-up.Key ResponsibilitiesAs the on-ground representative for our remote operations team, you will patrol a portfolio of properties located between Mountain View and San Jose, initially comprising seven locations in that area.Property Visits: Conduct independent visits to each property approximately twice a week, following a flexible schedule.Schedule Management: Each visit will take about 30 minutes to 2 hours, ideally during peak times (typically 6:00am – 9:00am or 6:00pm – 11:00pm).Digital Patrols: Utilize the Parkade app to scan license plates in both designated and non-designated spots to identify unauthorized vehicles.Violation Reporting: Document violations by capturing images of the license plate, vehicle, and parking spot, and submit them via the app for remote team review.Enforcement Actions: Follow instructions from the Ops team regarding necessary actions, which may include placing a warning notice on a vehicle or contacting a towing service.Towing Documentation: If a tow is initiated, you may be required to stay on-site to sign off for the tow truck or verify whether the vehicle has left the spot.About YouYou possess a keen eye for detail and enjoy working independently while contributing to a vital service.