Office Manager (Contract) at Zip | San Francisco

About Zip Zip builds an AI-powered platform that helps enterprises streamline procurement. By connecting teams, tools, and suppliers, Zip aims to simplify how companies get what they need to move projects forward. Clients include T-Mobile, OpenAI, AMD, Mars, and Dollar Tree, who have collectively saved over $8 billion and managed more than $500 billion in spend through Zip. The team brings experience from Apple, Airbnb, Meta, United Health, Sanofi, MGM Resorts, Discover, and NASA. Zip is backed by investors such as Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator. The company has raised $371 million and holds a $2.2 billion valuation. Zip has appeared on Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups lists. Role Overview: Office Manager (Contract) This contract Office Manager role is based in San Francisco and requires in-office presence five days a week during standard business hours. The position runs for one year, with the possibility of extension or conversion. The Office Manager will support daily operations, maintain a welcoming workspace, and help shape the office culture. The role combines hospitality, organization, and hands-on problem solving to keep the office running smoothly for employees and visitors. Key Responsibilities Oversee daily operations of the San Francisco office and keep the workspace clean and organized. Act as the main point of contact for workplace questions and requests. Manage office supplies: order, stock, and organize as needed. Coordinate deliveries and handle packaging recycling and disposal. Maintain shared spaces, including kitchens, snack areas, and meeting rooms. Administer room bookings and ensure meeting setups are ready and meet requirements. Submit and track facilities requests, resolving day-to-day office issues as they arise.

Join Achira as an Office Manager and play a pivotal role in ensuring our San Francisco office runs smoothly and efficiently. You will be responsible for overseeing office operations, managing administrative tasks, and supporting our team to foster a productive work environment.We are looking for a proactive individual with excellent organizational skills and a knack for multitasking. You will also serve as a point of contact for various departments, ensuring all needs are met with professionalism and a positive attitude.

Work Days: Monday - Thursday Hours of Work: 9am - 4pm Location: San Francisco, CA Additional hours and days may be required as needed. Your Opportunity Join us at Otter.ai as we embark on our thrilling journey of growth! We are currently seeking a talented Office Manager (Contract) to be part of our expanding team in our new San Francisco office. In this pivotal role, you will play a crucial part in ensuring our operations run smoothly, contributing to a welcoming and efficient workplace for our innovative team. Collaborate with a dynamic group of AI pioneers while nurturing a vibrant company culture! Your Contributions Oversee daily office operations, ensuring cleanliness, organization, and functionality of shared spaces. Monitor office supply inventory and manage orders for office and facility-related needs. Coordinate space planning, office relocations, and workstation setups. Develop and maintain relationships with employees, candidates, and third-party vendors. Act as the main point of contact for general office inquiries and support requests. Foster a positive office environment, promoting teamwork and assisting employees in achieving their best work. Lead and assist with administrative projects across various business functions as needed.

Navigating the procurement landscape has become increasingly complex, even for the most forward-thinking organizations. With global enterprises spending over $120 trillion annually—more than 30 times the yearly consumer e-commerce expenditure—the reliance on vendors to streamline operations has never been greater.Founded in 2020, Zip aims to revolutionize this landscape with an intuitive procurement platform designed for a seamless user experience akin to consumer applications. Within just four years, we have carved out a new niche and established ourselves as a leader in this $50 billion+ total addressable market. Leading organizations, including OpenAI, Snowflake, Anthropic, Coinbase, and Prudential, trust Zip to efficiently manage significant spending.Our exceptional team comprises talent from industry-defining companies such as Airbnb, Meta, Stripe, Salesforce, Apple, and Google. With a valuation of $2.2 billion and $370 million in backing from prominent investors like Y Combinator, Tiger Global, BOND, DST Global, and CRV, we are dedicated to advancing innovative technology, expanding into new international markets, and most importantly, delivering unparalleled value to our clients. Join our mission!Your RoleAs a vital member of Zip's Engineering recruitment team, you will be instrumental in shaping our workforce. In the role of Engineering Sourcer (Contract), your responsibilities will include identifying, engaging, and screening top-tier candidates. The ideal candidate is proactive, adaptable, and committed to achieving excellence in quality and results.You WillSkillfully identify and attract outstanding Software Engineering candidatesBuild a robust pipeline of high-caliber candidates for both ongoing and critical rolesEngage with exceptional technical talent, vet candidates, and oversee the interviewing and hiring processes, always prioritizing an excellent candidate experienceCollaborate with Zip’s leadership to define hiring needs and ideal candidate profilesWork closely with cross-functional team members to ensure recruitment successMonitor recruiting metrics and performance to continuously refine Zip's recruiting strategiesQualificationsA minimum of 1 year of experience in engineering sourcingStrong ability to influence and establish relationships with senior leadershipExcellent written and verbal communication skillsA strong sense of ownership and commitment to excellence in all tasks

About FluidstackFluidstack is at the forefront of building the infrastructure for advanced intelligence. We collaborate with leading AI labs, governmental bodies, and major enterprises like Mistral, Poolside, Black Forest Labs, and Meta to deliver computational power at unprecedented speeds.Our mission is to accelerate the realization of Artificial General Intelligence (AGI). We are a dedicated team that prioritizes excellence and is passionate about creating world-class infrastructure. We view our customers' success as our own and take immense pride in the systems we develop and the trust we cultivate. If you are driven by a sense of purpose, have a relentless pursuit of excellence, and are eager to contribute to the future of intelligence, we invite you to join us in shaping what comes next.About the People TeamThe People team at Fluidstack is dedicated to fostering an environment where individuals can achieve their best work. We create and maintain the systems, environments, and partnerships that empower talented individuals to tackle significant challenges. Our work includes managing the infrastructure that supports the organization, enhancing employee experiences, and equipping managers and leaders to excel in their roles.Why This Role ExistsAs our office presence expands, it is crucial that daily operations are seamless and consistent. This role is essential to ensure that each Fluidstack office operates efficiently and meets high standards for employee satisfaction.About the RoleYour influence over the workplace experience at Fluidstack is significant. You will be responsible for managing the daily operations of your office, including the aesthetic and functional aspects of the space, as well as cultivating an inviting atmosphere for employees and visitors alike. You will report directly to the Head of Workplace and work closely with the People Ops team to address any issues that arise, whether it's fixing a broken monitor or enhancing lunch options, with equal diligence.This position demands a proactive approach and a strong sense of ownership. You will not wait for direction; instead, you will identify needs, take initiative, and implement solutions.What You Will DoFirst 30 DaysComplete onboarding to familiarize yourself with Fluidstack’s workplace standards, vendor landscape, and specific office dynamics.Shadow the current office setup or audit operations if opening a new location.

Location: Hybrid in San Francisco or New York (in-office 3 days per week required) Zip delivers an AI-powered procurement platform that supports collaboration between people and AI agents. Trusted by organizations like T-Mobile, OpenAI, AMD, Mars, and Dollar Tree, Zip has helped clients save over $8 billion and process more than $500 billion in spend. The company’s team includes former leaders from Apple, Airbnb, Meta, United Health, and NASA. Zip has raised $371 million, is valued at $2.2 billion, and has earned spots on the Forbes Fintech 50 and LinkedIn Top Startups lists. Role overview The Marketing Operations Manager shapes and implements marketing strategies at Zip. This role manages systems, data, and processes to enhance marketing effectiveness. Collaboration is key, with close work alongside growth, marketing, and Revenue Operations teams to bring structure and scalability to marketing initiatives. Reporting to the Director of Marketing Operations, this position partners with the broader Marketing organization to oversee processes, infrastructure, and insights that drive pipeline generation and brand awareness. Key responsibilities Strategic partnership: Collaborate with marketing leadership and campaign managers to develop solutions, build scalable processes, and assist with complex decision-making. Operational management: Oversee daily marketing operations, including campaign setup, lead routing, database management, and performance audits. Technology architecture: Design and maintain the marketing technology stack, including automation tools such as Marketo, to support efficient and high-performing programs. Data insights: Manage marketing data, define data structures, build dashboards, and analyze results to generate insights that strengthen go-to-market strategies.

Join our dynamic team at zip as a Commercial Account Manager in the vibrant city of San Francisco. In this pivotal role, you will be responsible for managing and nurturing client relationships, driving sales growth, and ensuring customer satisfaction. You will leverage your expertise in account management to identify new business opportunities and develop strategic solutions tailored to our clients' needs.

Join Zip as a Solutions Marketing Manager focusing on various industries. In this role, you will be instrumental in developing and executing marketing strategies that resonate with our target audience, driving brand awareness and engagement. Your expertise in market analysis and innovative marketing approaches will be vital in positioning our solutions effectively across diverse sectors.

Are you a strategic thinker with a passion for competitive analysis and product marketing? Join Zip as a Product Marketing Manager specializing in Competitive Intelligence. In this pivotal role, you will lead the charge in understanding market dynamics, analyzing competitors, and informing product positioning strategies.Your insights will directly influence our marketing initiatives and product development, ensuring we maintain a competitive edge in the market. Collaborate with cross-functional teams to translate data into actionable strategies that resonate with our target audience.

Zip Co. builds an AI-powered procurement platform used by major organizations to streamline purchasing and manage spending at scale. The company supports over $500 billion in managed spend and has saved clients more than $8 billion. Customers include T-Mobile, OpenAI, AMD, Mars, and Dollar Tree. Zip’s team brings experience from Apple, Airbnb, Meta, and leading procurement organizations. The company is backed by investors such as Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, and has raised $371 million to date. This Senior Product Manager role sits within the Payment Controls team in San Francisco. The focus: develop and refine systems that keep vendor payments secure and efficient, supporting tens of billions in annual transactions. The role covers product strategy for payment methods, risk management, fraud prevention, onboarding, currency management, and compliance. What you will do Shape and execute product strategies to minimize payment risks, including managing an AI-driven fraud detection system that flags potentially risky invoices. Oversee bank account verification, expanding provider coverage and geographic reach, and ensuring reliable real-time checks for a diverse customer base. Lead automation of payment onboarding, designing workflows that remove manual steps and speed up customer implementation. Define the roadmap for payment method management, making transactions between buyers and vendors seamless. Drive currency localization efforts, enabling customers to handle multi-currency workflows across payment interfaces. Work closely with engineering and design teams to clarify requirements, set direction, balance trade-offs, and deliver high-quality enterprise payment solutions. Role overview Based in San Francisco. Focus on secure, scalable payment controls for enterprise procurement. Direct impact on risk mitigation, compliance, and customer experience.

Join zip as a Customer Success Manager, where you will play a crucial role in ensuring our clients achieve their desired outcomes through our innovative solutions. You will be the primary point of contact for our customers, helping them navigate our offerings and maximizing their experience with our products.Your responsibilities will include developing strong relationships with clients, understanding their needs, and providing tailored support to enhance their satisfaction and loyalty. You will also collaborate with cross-functional teams to drive customer engagement and retention initiatives.

Join baseten as an Office Manager in the vibrant city of San Francisco! In this pivotal role, you will oversee daily office operations, ensuring a smooth and productive work environment. You will be the point of contact for employees, handling administrative tasks, coordinating office events, and providing support to management. Your organizational skills and proactive approach will help us create a welcoming and efficient workspace.

Join Zip as a Senior Business Systems Manager, where you will play a pivotal role in driving the effectiveness of our business systems. You will collaborate with cross-functional teams to implement innovative solutions, streamline processes, and enhance our operational capabilities. Your expertise will guide the development and optimization of business systems, ensuring they meet the evolving needs of our organization and customers.

Navigating the complexities of procurement has become increasingly challenging for even the most forward-thinking organizations. With enterprises spending over $120 trillion annually worldwide—more than 30 times the annual consumer e-commerce expenditure—businesses are relying more heavily on vendors to operate effectively.Founded in 2020, Zip has emerged as a solution to this daunting problem by offering a dedicated procurement platform designed for a seamless, consumer-grade user experience. In just four years, we have pioneered a new category and established ourselves as the leading solution within this $50 billion total addressable market. Top organizations, including OpenAI, Snowflake, Anthropic, Coinbase, and Prudential, trust Zip to manage their multi-billion dollar expenditures.Our exceptional team comprises talent from industry-defining companies like Airbnb, Meta, Stripe, Salesforce, Apple, and Google. Valued at $2.2 billion and backed by $370 million in investment from Y Combinator, Tiger Global, BOND, DST Global, and CRV, we are committed to innovating cutting-edge technology, expanding into new global markets, and—most importantly—delivering exceptional value to our customers. We invite you to be a part of our journey!

At Orbital Materials, we harness the power of artificial intelligence to create data center hardware that sets new industry benchmarks. Our cutting-edge AI technology enables us to simulate materials at the atomic level and evaluate millions of hardware configurations swiftly, identifying optimal designs that outshine traditional methods. The result is hardware with exceptional specifications: 1 MW/rack, PUE Each deployment enriches our AI models with field data, creating a self-reinforcing cycle where improved models lead to enhanced hardware, which in turn supports more advanced AI capabilities. We don’t just benefit from AI advancements; we actively accelerate their pace.While our immediate focus is on data centers—an urgent market with high demands—the AI-driven development processes we've established are applicable to any complex physical system. Data centers serve as our proof point, not our limit.With operations in London, Canada, and the USA, we are building diverse teams across machine learning research, product development, mechanical engineering, and chemical engineering. If you're passionate about where AI intersects with material science, we want to hear from you.Role OverviewAs our San Francisco facility grows, we seek a dedicated Office Manager to oversee day-to-day logistics. You will manage purchasing, inventory, vendor relationships, facility coordination, safety compliance records, and serve as the first point of contact for administrative inquiries.In addition to operational tasks, you will assist with financial and administrative processes such as invoice collection, supplier documentation, purchase orders, budgeting support, and event planning. This is a hands-on, high-responsibility role central to our US operations.Please note: this position requires in-person attendance at our office five days a week.

About GridwareGridware is an innovative technology company headquartered in San Francisco, California, committed to revolutionizing electrical grid management. Our pioneering Active Grid Response (AGR) system monitors the electrical, physical, and environmental factors impacting grid reliability and safety. By utilizing state-of-the-art sensors, our platform identifies potential issues before they escalate, allowing for timely maintenance and effective fault resolution. This proactive approach enhances safety, minimizes outages, and ensures optimal grid performance. Supported by prominent investors in the climate-tech and Silicon Valley sectors, Gridware is at the forefront of safeguarding our energy future. Visit www.Gridware.io to learn more.Role OverviewWe are in search of a detail-oriented and proactive Office Coordinator to facilitate the smooth operation of our office environment. This key role involves managing office supplies, coordinating services, and acting as the primary point of contact for staff and visitors. The ideal candidate excels in a dynamic setting, enjoys assisting others, and is dedicated to cultivating an organized and welcoming workplace. Please note that this position requires 100% on-site presence.

Role Overview Moorsouth Pier Management Co. LLC is hiring a Security Officer in San Francisco. This position plays a key part in protecting our property and supporting a secure environment for everyone on site. Main Responsibilities Monitor and patrol assigned areas of the premises Respond to incidents as they arise Enforce company policies to help maintain safety Who This Role Suits This position suits individuals interested in starting a career in security and who want to contribute to a safe workplace.

Join our dynamic team as a Technical Recruiter on a contract basis. In this role, you will leverage your expertise in sourcing and recruiting top-tier technical talent to meet our company's growing needs. Your primary responsibilities will include collaborating with hiring managers to understand technical requirements, crafting compelling job descriptions, and utilizing various sourcing strategies to attract suitable candidates.

Role Overview Zip is hiring a Director of Go-To-Market Strategy and Operations in San Francisco. This leader shapes market strategy, oversees execution, and works with cross-functional teams to drive growth. The position focuses on improving how the company brings products and services to market, with a strong emphasis on operational effectiveness. What You Will Do Collaborate with teams across the business to develop and refine go-to-market strategies Lead growth initiatives from planning through execution Identify and implement ways to improve operational processes Use strategic thinking and leadership skills to support Zip's goals Location This role is based in San Francisco.

Join our dynamic team at Zip as a Software Engineer, specializing in AI product development. We are seeking a passionate mid-senior level engineer who is eager to contribute to innovative solutions that can shape the future of technology. In this role, you will collaborate closely with cross-functional teams to design and implement AI-driven applications that enhance user experiences.Your expertise will play a critical role in transforming ideas into scalable, robust software solutions. You will be involved in all stages of the development lifecycle, from requirements gathering to deployment, ensuring high-quality code and efficient performance.