Office Manager

Role Overview vapi is looking for an Office Manager to support the daily operations of our San Francisco office. This role keeps the workspace running smoothly, manages administrative tasks, and helps create a productive setting for the team. What You Will Do Oversee daily administrative functions and office routines Manage office supplies and inventory Support a collaborative and efficient work environment What Matters Here Strong organizational skills and a proactive approach are key. The right person will help maintain an office culture where people can do their best work together.

Join Achira as an Office Manager and play a pivotal role in ensuring our San Francisco office runs smoothly and efficiently. You will be responsible for overseeing office operations, managing administrative tasks, and supporting our team to foster a productive work environment.We are looking for a proactive individual with excellent organizational skills and a knack for multitasking. You will also serve as a point of contact for various departments, ensuring all needs are met with professionalism and a positive attitude.

Join Hive as an Office Manager and play a vital role in managing office operations while fostering our unique company culture. We're seeking a proactive and organized individual who thrives in a fast-paced environment and is eager to tackle new challenges every day. Your contributions will be crucial in supporting our rapidly growing team and enhancing the Hive experience.

Chaos Industries is looking for an Office Manager in San Francisco to keep daily operations on track. This position supports the entire office by handling administrative tasks and making sure supplies are stocked and available. Role overview This role centers on maintaining the office’s day-to-day functions. The Office Manager coordinates administrative duties and helps different departments with their needs, contributing to a well-organized and efficient workplace. What you will do Manage daily administrative activities for the San Francisco office Oversee office supply inventory and restocking Support various departments with operational needs Requirements Strong organizational skills Ability to manage multiple tasks and priorities Experience supporting teams in an office setting

About UsAt Office Hours, we bridge the gap between organizations and a diverse network of trusted experts across various fields. Our mission is to empower experts to monetize their knowledge through advisory roles, projects, and AI model training, while we manage the complexities of screening, compliance, scheduling, and payments. This allows for a seamless focus on delivering impactful insights.We are a rapidly growing, profitable company headquartered in San Francisco, with additional offices in Brooklyn and Bangalore. Our clientele includes leading digital health companies, tech innovators, investment firms, consulting agencies, and AI Labs, all backed by prominent marketplace investors from firms like DoorDash, Airbnb, and Affirm.Our VisionWe believe human knowledge is the most valuable asset on the planet. Despite our interconnectedness, much of this knowledge remains untapped. Our goal is to democratize access to this wealth of information, making it scalable through innovative tools tailored for the knowledge economy.Role OverviewAs a Client Solutions Manager, you will spearhead the growth of a portfolio of enterprise clients, crafting and executing strategies for both account acquisition and expansion. You will lead and nurture a high-performing team, ensuring that your client base, which includes the most esteemed investment firms, flourishes under your guidance.This dynamic, client-facing position emphasizes the importance of portfolio growth and team development. Your focus will be on formulating and implementing growth strategies, managing projects, and mentoring top talent. As a key contact for our clients, you will collaborate closely with our product and engineering teams to translate client insights into actionable product enhancements.We are seeking candidates with a robust background in managing client-facing teams in enterprise business development and/or customer success. If you thrive on challenges and are passionate about driving client growth and team excellence, we want to hear from you.Your ResponsibilitiesDevelop and implement strategies for acquiring new enterprise clients and expanding existing accounts.Recruit, mentor, and cultivate top talent to ensure a high-density of skills within your team.

Work Days: Monday - Thursday Hours of Work: 9am - 4pm Location: San Francisco, CA Additional hours and days may be required as needed. Your Opportunity Join us at Otter.ai as we embark on our thrilling journey of growth! We are currently seeking a talented Office Manager (Contract) to be part of our expanding team in our new San Francisco office. In this pivotal role, you will play a crucial part in ensuring our operations run smoothly, contributing to a welcoming and efficient workplace for our innovative team. Collaborate with a dynamic group of AI pioneers while nurturing a vibrant company culture! Your Contributions Oversee daily office operations, ensuring cleanliness, organization, and functionality of shared spaces. Monitor office supply inventory and manage orders for office and facility-related needs. Coordinate space planning, office relocations, and workstation setups. Develop and maintain relationships with employees, candidates, and third-party vendors. Act as the main point of contact for general office inquiries and support requests. Foster a positive office environment, promoting teamwork and assisting employees in achieving their best work. Lead and assist with administrative projects across various business functions as needed.

As a Client Solutions Lead at office-hours, you will be at the forefront of delivering innovative solutions to our clients. Your expertise will guide our team in creating tailored strategies that not only meet but exceed client expectations. You will collaborate with cross-functional teams to ensure seamless execution and foster strong client relationships.

DOSS builds an AI-driven Operations Cloud for physical product businesses, helping teams manage procurement, inventory, orders, fulfillment, and finance in real time. The platform aims to replace spreadsheets and cumbersome ERP systems, offering rapid deployment and adaptability as companies scale. DOSS recently raised $55M in Series B funding, backed by leading investors, and supports fast-growing businesses seeking reliable operational efficiency. Role overview The Senior Project Management Officer (PMO) at DOSS plays a central role in guiding product operations and implementation after the sale. This position connects product development, data analysis, operations, implementation, and client partnership, ensuring that solutions meet real-world needs and deliver value to customers. What you will do Work with cross-functional client leaders to analyze operational and financial workflows and requirements during the discovery phase. Design data models, workflows, and integrations tailored to client needs. Configure and build solutions on the DOSS/ERP platform. Oversee user acceptance testing and support successful go-live deployments. Manage the full ERP lifecycle for 1-2 major clients, focusing on upper mid-market and enterprise accounts. Help develop new product capabilities and solutions within the DOSS ERP platform. Contribute to best practices and process improvements across the PMO team. Requirements Strong sense of ownership and accountability. Commitment to customer satisfaction and stakeholder management. Interest in both operational and technical details. Collaborative and proactive problem-solving approach. ERP experience is helpful but not required; backgrounds in business or technology are welcome.

Join blacksmith as an Executive Assistant and Office Manager, where you will play a pivotal role in ensuring the smooth operation of our San Francisco office. In this multifaceted position, you will provide high-level administrative support to executives, manage office logistics, and contribute to creating an efficient work environment.Your responsibilities will include scheduling meetings, coordinating travel arrangements, managing office supplies, and assisting in various projects. The ideal candidate possesses exceptional organizational skills, a proactive approach, and the ability to work collaboratively in a dynamic environment.

About FluidstackFluidstack is at the forefront of building the infrastructure for advanced intelligence. We collaborate with leading AI labs, governmental bodies, and major enterprises like Mistral, Poolside, Black Forest Labs, and Meta to deliver computational power at unprecedented speeds.Our mission is to accelerate the realization of Artificial General Intelligence (AGI). We are a dedicated team that prioritizes excellence and is passionate about creating world-class infrastructure. We view our customers' success as our own and take immense pride in the systems we develop and the trust we cultivate. If you are driven by a sense of purpose, have a relentless pursuit of excellence, and are eager to contribute to the future of intelligence, we invite you to join us in shaping what comes next.About the People TeamThe People team at Fluidstack is dedicated to fostering an environment where individuals can achieve their best work. We create and maintain the systems, environments, and partnerships that empower talented individuals to tackle significant challenges. Our work includes managing the infrastructure that supports the organization, enhancing employee experiences, and equipping managers and leaders to excel in their roles.Why This Role ExistsAs our office presence expands, it is crucial that daily operations are seamless and consistent. This role is essential to ensure that each Fluidstack office operates efficiently and meets high standards for employee satisfaction.About the RoleYour influence over the workplace experience at Fluidstack is significant. You will be responsible for managing the daily operations of your office, including the aesthetic and functional aspects of the space, as well as cultivating an inviting atmosphere for employees and visitors alike. You will report directly to the Head of Workplace and work closely with the People Ops team to address any issues that arise, whether it's fixing a broken monitor or enhancing lunch options, with equal diligence.This position demands a proactive approach and a strong sense of ownership. You will not wait for direction; instead, you will identify needs, take initiative, and implement solutions.What You Will DoFirst 30 DaysComplete onboarding to familiarize yourself with Fluidstack’s workplace standards, vendor landscape, and specific office dynamics.Shadow the current office setup or audit operations if opening a new location.

About Hike Medical Hike Medical develops technology for musculoskeletal care, combining AI, robotics, and healthcare expertise. Our products include an AI-vision platform that turns a short web-based foot scan into custom 3D-printed orthotics, an AI agent platform that manages the full Durable Medical Equipment (DME) workflow from pre-visit steps through claims, and SoleForge, our large-scale 3D printing facility for personalized medical devices. We partner with major global employers and leading orthotics and prosthetics companies. Our clinical integrations span the largest national providers, and Fortune 50 companies trust us to support the health of employees who spend long hours on their feet. Our long-term vision is to develop AI-designed, robotically manufactured orthotic and prosthetic devices at scale, aiming for advancements in bionics by 2040. Learn more about our goals at bionics2040.com. Backed by $22M in Seed and Series A funding from top investors, we work in a results-focused environment at our new Rincon Hill office in San Francisco. Executive Assistant and Office Manager This role is based onsite in San Francisco, CA.

Join Numeric as a People Operations and Office Management Specialist, where you will be a key player in fostering a vibrant workplace culture. Your responsibilities will encompass managing office logistics, enhancing employee engagement, and supporting the HR team in implementing efficient operational processes.

Join baseten as an Office Manager in the vibrant city of San Francisco! In this pivotal role, you will oversee daily office operations, ensuring a smooth and productive work environment. You will be the point of contact for employees, handling administrative tasks, coordinating office events, and providing support to management. Your organizational skills and proactive approach will help us create a welcoming and efficient workspace.

About Zip Zip builds an AI-powered platform that helps enterprises streamline procurement. By connecting teams, tools, and suppliers, Zip aims to simplify how companies get what they need to move projects forward. Clients include T-Mobile, OpenAI, AMD, Mars, and Dollar Tree, who have collectively saved over $8 billion and managed more than $500 billion in spend through Zip. The team brings experience from Apple, Airbnb, Meta, United Health, Sanofi, MGM Resorts, Discover, and NASA. Zip is backed by investors such as Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator. The company has raised $371 million and holds a $2.2 billion valuation. Zip has appeared on Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups lists. Role Overview: Office Manager (Contract) This contract Office Manager role is based in San Francisco and requires in-office presence five days a week during standard business hours. The position runs for one year, with the possibility of extension or conversion. The Office Manager will support daily operations, maintain a welcoming workspace, and help shape the office culture. The role combines hospitality, organization, and hands-on problem solving to keep the office running smoothly for employees and visitors. Key Responsibilities Oversee daily operations of the San Francisco office and keep the workspace clean and organized. Act as the main point of contact for workplace questions and requests. Manage office supplies: order, stock, and organize as needed. Coordinate deliveries and handle packaging recycling and disposal. Maintain shared spaces, including kitchens, snack areas, and meeting rooms. Administer room bookings and ensure meeting setups are ready and meet requirements. Submit and track facilities requests, resolving day-to-day office issues as they arise.

About AirwallexAirwallex is the leading unified payments and financial platform tailored for global enterprises. Leveraging our distinctive proprietary infrastructure and advanced software, we empower over 200,000 businesses worldwide—including industry leaders like Brex, Rippling, Navan, Qantas, SHEIN, and many others—with comprehensive solutions that encompass business accounts, payments, spend management, treasury, and embedded finance on a global scale.Founded in Melbourne, we have assembled a team of over 2,000 talented and innovative professionals across 26 global offices. With a valuation of US$8 billion and support from prestigious investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is at the forefront of creating the future of global payments and finance. If you are prepared to embark on the most ambitious journey of your career, we invite you to join us.

At Orbital Materials, we harness the power of artificial intelligence to create data center hardware that sets new industry benchmarks. Our cutting-edge AI technology enables us to simulate materials at the atomic level and evaluate millions of hardware configurations swiftly, identifying optimal designs that outshine traditional methods. The result is hardware with exceptional specifications: 1 MW/rack, PUE Each deployment enriches our AI models with field data, creating a self-reinforcing cycle where improved models lead to enhanced hardware, which in turn supports more advanced AI capabilities. We don’t just benefit from AI advancements; we actively accelerate their pace.While our immediate focus is on data centers—an urgent market with high demands—the AI-driven development processes we've established are applicable to any complex physical system. Data centers serve as our proof point, not our limit.With operations in London, Canada, and the USA, we are building diverse teams across machine learning research, product development, mechanical engineering, and chemical engineering. If you're passionate about where AI intersects with material science, we want to hear from you.Role OverviewAs our San Francisco facility grows, we seek a dedicated Office Manager to oversee day-to-day logistics. You will manage purchasing, inventory, vendor relationships, facility coordination, safety compliance records, and serve as the first point of contact for administrative inquiries.In addition to operational tasks, you will assist with financial and administrative processes such as invoice collection, supplier documentation, purchase orders, budgeting support, and event planning. This is a hands-on, high-responsibility role central to our US operations.Please note: this position requires in-person attendance at our office five days a week.

alphax is seeking a Senior Project Manager to lead commercial interior construction projects in San Francisco. This role centers on corporate office buildouts and workplace environments that emphasize design and quality. Role overview The Senior Project Manager oversees projects from preconstruction through closeout. Assignments include tenant improvements and workplace transformations, often within active, occupied spaces. Attention to detail and a commitment to delivering results are essential. Key responsibilities Manage all phases of high-end, design-focused interior projects for corporate offices Coordinate construction activities in busy environments, ensuring minimal disruption Build and maintain strong client relationships throughout each project Deliver projects with precision, meeting both quality and schedule expectations Requirements Proven experience managing commercial interior construction, especially office buildouts Strong background in design-centric and high-end interiors Ability to lead projects in occupied or active settings Demonstrated accountability and attention to detail

Role Overview Moorsouth Pier Management Co. LLC is hiring a Security Officer in San Francisco. This position plays a key part in protecting our property and supporting a secure environment for everyone on site. Main Responsibilities Monitor and patrol assigned areas of the premises Respond to incidents as they arise Enforce company policies to help maintain safety Who This Role Suits This position suits individuals interested in starting a career in security and who want to contribute to a safe workplace.

About UsAt Salient, we are revolutionizing the AI infrastructure that empowers the future of financial operations, focusing initially on automating the most intricate and challenging workflows in loan servicing.Proudly backed by leading investors such as a16z and Y Combinator, we've successfully raised $65M in Series A funding.We have achieved an 8-figure ARR within just 2 years, currently serving over 20% of the auto lending industry while processing millions of customer interactions daily.Our solutions are fully deployed with major financial institutions, moving beyond mere proofs of concept.We are excited to expand into new segments within the financial services landscape!Our vibrant office culture is based in the heart of San Francisco, CA.We deeply integrate with our clients, manage the complete tech stack, and are rapidly advancing to introduce modern AI technologies into regulated sectors where accuracy, dependability, and performance are paramount.The RoleIn this pivotal role within the Founder's Office, you will serve as a catalyst for the CEO and leadership team. This position is not about coordination; rather, it demands execution. You will tackle complex, cross-functional challenges (GTM strategies, product operations, compliance, customer delivery, and internal processes) and translate them into actionable plans with designated responsibilities and measurable outcomes.If you excel at identifying issues, devising strategic plans, aligning stakeholders, and managing projects to fruition without needing constant supervision, you'll thrive in our dynamic environment.What You'll DoCEO / Founder SupportOversee the CEO's operational rhythm: managing weekly priorities, tracking OKRs/KRs, ensuring meeting effectiveness, maintaining decision logs, and organizing follow-ups.Transform leadership discussions into actionable steps: drafting concise memos, documenting decisions, assigning responsibilities, and ensuring closure on tasks.Prepare for internal and external meetings: creating briefs, stakeholder maps, agendas, talking points, and orchestrating post-meeting actions.Strategic & Cross-Functional ExecutionLead special projects spanning Product, Engineering, Compliance, Sales, and Customer Success, often managing multiple initiatives concurrently.Develop streamlined systems: design dashboards, create templates, and formulate playbooks and operational routines that can scale effectively.Drive innovative initiatives: establish new customer onboarding plans, define pilot programs, create KPI frameworks, and conduct pricing and packaging analyses while redesigning processes.

Role Overview Trustly is seeking a Chief Data Officer based in San Francisco, CA. This executive will guide the company’s data strategy and champion data-driven decision making across the organization. The position oversees a skilled team focused on extracting insights from data to improve operations and support growth. Key Responsibilities Lead the development and execution of Trustly’s data strategy Manage and mentor a team dedicated to data insights and analytics Drive initiatives that improve operational efficiency through data Oversee data management, analytics, and governance practices Optimize data architecture for scalability and reliability Ensure compliance with all relevant data regulations What Matters Here Proven experience in data management and analytics leadership Strong background in data governance and regulatory compliance Ability to translate data insights into business value Experience building and guiding high-performing teams