Senior Administrative Specialist

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

If you believe your skills, experience, and ambitions align with this opportunity, we invite you to apply. ABOUT THE ROLEThe ideal candidate will excel in the role of Senior Construction Administrator. In this position, you will lead, develop, and help coordinate the project team in managing construction contracts on behalf of CannonDesign for large-scale projects. Your focus will be on constructability reviews, risk mitigation, and cost control throughout the entire construction process. You will initially be assigned to a significant healthcare facility project spanning over 2.0 million square feet at the Mayo Clinic campus. This role mandates a consistent on-site presence in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate this on-site requirement. HERE'S WHAT YOU'LL DOAct as the primary liaison between the builder, client/owner, and design teams.Lead and collaborate with team members to develop and maintain the project Risk Assessment process during Construction Administration. Proactively identify potential risks during the Construction Administration phase, communicate, mitigate, and collaboratively resolve project-related issues.Coordinate with the overall Project Director and individual Project Managers to assign team members to specific scopes of the Construction Administration process.Oversee internal Construction Administration efforts and team members, both on-site and remotely, working closely with Construction Administration Coordinators, Document Control, and Quality Leaders.Guide the team in implementing the firm’s Construction Administration policies. Regularly meet with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality assurance and related matters.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

About the Role The Project Administrator at CannonDesign supports project teams with a wide range of administrative tasks. This role is based on-site in Rochester, MN, and may involve attending client meetings and visiting project sites as needed. What You Will Do Work with internal and external teams to collect project updates, deliverables, and weekly summaries for status communications. Organize and help run client meetings on-site as required. Assist in preparing detailed project reports. Support project proposal and contracting processes. Draft memos and presentations for project teams. Take notes during meetings and transcribe them for records. Manage Accounts Payable, including reviewing consultant statements and working with accounting to resolve issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices. Monitor program and project processes, offering research and feedback as needed. Support Principals and Project Managers in developing fees for proposals. Facilitate labor transfers as required. Review project expenses to ensure accurate billing. Coordinate team workload management. Create advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning. Maintain thorough records of project financial status. Work with Project Managers to prepare approvals for scope changes and manage payables. Set up and maintain project files according to firm standards. May assist with marketing tasks, such as proposal presentations, when needed. Travel as necessary for project needs.

Join Invivyd as a Senior Virology Care Specialist and be part of a dedicated team working remotely from Rochester. In this pivotal role, you will leverage your expertise in virology to enhance patient care and contribute to groundbreaking research in the field. This is an exceptional opportunity to impact public health and work collaboratively with other professionals in the industry.

We are on the lookout for a meticulous Administrative Assistant to bolster our Program Management division. This full-time role will be based at our client's office in Rochester, NY.At LaBella Associates, our Program Management Services Division excels in offering comprehensive management solutions for complex projects and long-term capital programs. Our project teams deliver a tailored blend of business consulting, project management, financial oversight, administrative support, and technical assistance.The Administrative Assistant will be pivotal in supporting activities related to space and facilities, which includes maintaining records, processing work orders, and managing technical drawings and documentation. This position will require close collaboration with internal teams and client representatives to ensure precise information, seamless coordination, and timely assistance. The ideal candidate is an organized administrative professional, proficient in standard office software, and eager to learn about facilities management systems and AutoCAD file management.

Join our dynamic team at LaBella Associates as an Operations Administrative Assistant, where you will play a pivotal role in supporting our Architecture Division. Collaborate closely with our Operations Manager in our Rochester, NY headquarters, contributing to our operational success through multifaceted administrative assistance.Key Responsibilities:Collaborate with the Operations Manager on managing overhead expenses and financial reporting.Provide comprehensive administrative support to the team.Assist in the preparation of AIA contract documents and proposal letters.Work alongside Project Managers to facilitate project initiation and review invoicing processes.Undertake additional tasks as assigned to support the Operations Manager and the division effectively.

If you believe that your qualifications, experience, and career ambitions align with this role, we strongly encourage you to submit your application. ABOUT THE POSITIONThe ideal candidate will be a highly skilled professional, fulfilling a pivotal role in Construction Administration. This position entails representing CannonDesign during the Construction Administration phase, ensuring the effective management of construction contracts with a strong emphasis on quality assurance and cost oversight from project initiation to completion. Your initial assignment will involve a significant healthcare facility exceeding 2.0 million square feet on the Mayo Clinic campus. This role necessitates a consistent on-site presence at the project location in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate your on-site involvement.

Join our dynamic team as an Event Specialist at Crossmark, where you will play a crucial role in executing engaging events that captivate audiences. You will collaborate with a diverse team to ensure seamless event planning and execution, delivering memorable experiences that align with our brand's vision.

We are seeking a passionate and innovative Technology Specialist to join our dynamic team at Integrated Resources, Inc. In this role, you will play a pivotal part in driving technological advancements and providing exceptional solutions to our clients. You will have the opportunity to collaborate with a talented group of professionals, contributing to exciting projects that shape the future of technology.

Join Info-Ways as a NetApp Specialist, where you will leverage your expertise to enhance our data management solutions. In this pivotal role, you will be responsible for implementing, managing, and optimizing NetApp storage solutions that drive efficiency and performance in our IT infrastructure.

Role Overview Rotork is hiring a Contracts Specialist for the Sales Support Americas team in Rochester. This full-time role focuses on managing contract negotiations and supporting compliance with company policies and legal standards. What You Will Do Coordinate and facilitate contract negotiations with clients Ensure contracts meet internal policies and legal requirements Help improve contract management processes Work closely with a range of clients and internal teams

Join our dynamic team as an Event Specialist at Crossmark, where you will play a pivotal role in creating memorable experiences for our clients. We are looking for enthusiastic individuals who are passionate about event planning and execution. In this part-time position, you will have the opportunity to work on various exciting projects, collaborating with a talented team to bring events to life.

As a Trouble Resolution Specialist at mindlance2, you will play a crucial role in ensuring our clients receive outstanding service and timely solutions to their issues. Your expertise in troubleshooting and resolving customer inquiries will contribute to our commitment to excellence.

Join Integrated Resources Inc. as a Quality Assurance Specialist, where you will play a key role in ensuring the highest standards of quality in our products and services. You will be responsible for developing and executing test plans, identifying defects, and collaborating with cross-functional teams to enhance product functionality and user experience.

Purpose: The Employment Placement Specialist plays a vital role in empowering individuals to prepare for and secure meaningful employment within the community. This position involves providing strategic guidance and leadership to the placement team to meet client career aspirations and achieve successful placement outcomes.Key Responsibilities:1. Lead the development of partnerships with local employers to create opportunities for consumer placements in competitive job markets.2. Facilitate skill-building sessions for consumers, focusing on essential interviewing techniques, job searching strategies, and overall job preparation to enhance their employability.3. Document all interactions and activities related to consumer support through comprehensive case notes. Prepare reports for funding agencies to keep them informed about consumer progress, ensuring that 100% of productivity benchmarks are met in accordance with program goals.4. Collaborate with consumers to craft individualized vocational rehabilitation plans that include regular evaluations of their progress and emerging needs.5. Act as a representative of the agency in professional associations and organizations that promote job networking opportunities.6. Work closely with Employment Consultants post-placement to ensure job retention and success, exemplifying teamwork and contributing to the effectiveness of both program and management teams. Foster collaboration across departments to build strong working relationships.7. Assist in creating effective marketing materials to support job development, placement, and retention efforts.8. Conduct thorough intake interviews and complete all necessary paperwork for initial assessments.9. Maintain regular contact with consumers to motivate their engagement and ensure follow-through with job development initiatives.10. Adhere strictly to company policies and procedures, including Corporate Compliance Policies and the Code of Conduct. Staff members are responsible for maintaining all required certifications and licenses.Values: Uphold the organization's core values:• Exceptional Customer Service• Clear Communication• Commitment to Continuous Improvement• Teamwork and Collaboration• Accountability

Join our team as an Event Specialist at Crossmark, where you will play a vital role in coordinating and executing engaging events that elevate brand recognition and consumer engagement. You will be responsible for planning, organizing, and managing various events, ensuring every detail is executed flawlessly.

Join our team as a Pet Nutrition Specialist, where you will play a pivotal role in promoting optimal pet health through nutrition. You will be responsible for providing expert guidance to pet owners on the nutritional needs of their pets, helping them make informed decisions about pet food and dietary supplements.Your responsibilities will include conducting educational sessions, answering customer inquiries, and collaborating with veterinarians and pet care professionals. We are looking for a passionate individual who is dedicated to enhancing the lives of pets through proper nutrition.

Join our dynamic team at dev2 as a Retail Sales Specialist. In this role, you will be the face of our brand, providing exceptional service to customers and helping them find the perfect products. Your passion for retail and customer engagement will play a key role in driving sales and enhancing the overall shopping experience.

Join the dynamic team at Crossmark4 as an Event Specialist! In this exciting part-time role, you will play a crucial part in organizing and executing various events, ensuring everything runs smoothly from start to finish. We are looking for enthusiastic individuals who are eager to learn and grow in a vibrant environment.