Architectural Operations Administrative Assistant

Join our dynamic team at LaBella Associates as an Operations Administrative Assistant, where you will play a pivotal role in supporting our Architecture Division. Collaborate closely with our Operations Manager in our Rochester, NY headquarters, contributing to our operational success through multifaceted administrative assistance.Key Responsibilities:Collaborate with the Operations Manager on managing overhead expenses and financial reporting.Provide comprehensive administrative support to the team.Assist in the preparation of AIA contract documents and proposal letters.Work alongside Project Managers to facilitate project initiation and review invoicing processes.Undertake additional tasks as assigned to support the Operations Manager and the division effectively.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

Join our dynamic Architectural team at LaBella Associates as an Architectural Technician in our Rochester office. Our Architectural Division specializes in comprehensive planning and design, working on projects that range from strategic renovations to transformative community developments. We believe that architecture transcends mere construction; it enhances the beauty and functionality of the communities we cherish.The primary responsibilities of this role include creating detailed construction drawings and applying fundamental construction practices during the administration phase. You will also be involved in producing presentation graphics and conceptual 3D models, efficiently drafting redlines, and creating outline floor plans. Basic construction administration tasks will also be part of your duties, and you should be adaptable as supervisory expectations may vary.The ideal candidate is self-motivated, eager to learn, and committed to expanding their architectural knowledge. Trustworthiness, punctuality, a positive attitude, and strong leadership and communication skills are essential.

Join our dynamic team at LaBella Associates as an Architectural Project Manager in our Rochester, NY office. We are seeking a dedicated professional with at least 10 years of robust experience in architectural project management. The ideal candidate will have a strong background in managing Municipal/Public bid projects, with a preference for those familiar with Wick’s Law.This role demands an engaging individual who excels in client relations and thrives in a fast-paced environment. You will lead multi-disciplinary architectural projects from inception through to successful completion, ensuring adherence to quality, schedule, contractual, and budgetary parameters.Your responsibilities will include site inspections, providing constructive recommendations, and managing the procurement process for construction bids. You will also be tasked with recruiting and selecting contractors while mediating construction contracts.We are looking for someone with exceptional interpersonal skills who can effectively lead project teams and contribute to a collaborative environment.

Join LaBella Associates as an Architecture Intern for the Summer of 2026 in Rochester, NY! We are looking for creative and motivated students who are pursuing a Bachelor's degree in Architecture, are well-versed in design principles, and possess the ability to articulate these concepts effectively as they pertain to various projects. Candidates should have a solid understanding of all phases of the design process.Key Responsibilities:Support the team in creating drawings and specifications. Intermediate proficiency in producing graphics for presentations and proposals is essential. Participate in visualization exercises.Demonstrate strong written and verbal communication skills. Ability to comprehend guidance and complete tasks on schedule. Intermediate organizational and time management skills are required.Accompany the project lead to client meetings and presentations, contributing to client engagement and project discussions.Qualifications:Currently enrolled in a Bachelor’s degree program in Architecture at an accredited institution.A genuine eagerness to collaborate with experienced architects in a dynamic, fast-paced setting.Strong sketching and modeling skills.Proficient in Revit Architecture, AutoCAD, SketchUp, Photoshop, Creative Suite, Microsoft Office, and 3D Max at Intermediate to Advanced levels.Compensation:The hourly wage for this internship ranges from $15.50 to $20, depending on qualifications. Salary may vary based on factors such as relevant experience, education, and the job location.Benefits:At LaBella Associates, we prioritize the well-being of our employees by offering a comprehensive benefits package that supports physical, mental, and financial health. Our benefits include:Flexible Work ScheduleHealth/Dental Insurance401k Plan with Employer MatchPaid Parental LeaveShort & Long-Term DisabilityProfit SharingPaid Time OffLeadership Development ProgramFitness ReimbursementTuition ReimbursementReferral Bonus ProgramWellness ProgramTeam Building EventsCommunity Service OpportunitiesLaBella Associates is dedicated to fostering a diverse, equitable, and inclusive workplace. We value each individual's unique background and experiences, and we actively promote a culture of respect and support. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy and related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, or citizenship status.

We are on the lookout for a meticulous Administrative Assistant to bolster our Program Management division. This full-time role will be based at our client's office in Rochester, NY.At LaBella Associates, our Program Management Services Division excels in offering comprehensive management solutions for complex projects and long-term capital programs. Our project teams deliver a tailored blend of business consulting, project management, financial oversight, administrative support, and technical assistance.The Administrative Assistant will be pivotal in supporting activities related to space and facilities, which includes maintaining records, processing work orders, and managing technical drawings and documentation. This position will require close collaboration with internal teams and client representatives to ensure precise information, seamless coordination, and timely assistance. The ideal candidate is an organized administrative professional, proficient in standard office software, and eager to learn about facilities management systems and AutoCAD file management.

LaBella Associates is seeking a highly skilled Architectural Project Manager to join our Civic & Justice Studio in Rochester, NY. The ideal candidate will possess a minimum of 10 years of robust project management experience, particularly with complex project types, and should have familiarity with Wicks Law. Experience in municipal, judicial, or detention design is highly advantageous. This leadership role demands a dynamic individual with a proven track record in client relations, business performance metrics, and achieving successful project outcomes. A background in architectural or engineering consulting, or municipal firms is essential. The selected candidate will demonstrate exceptional interpersonal and leadership skills, with the ability to effectively lead large interdisciplinary teams, manage responsibilities, and meet deadlines. Strong coordination with clients and consultants, as well as proficiency in budgeting and scheduling, is required.

The Assistant Bakery Operations Manager (ABOM) is a pivotal leadership development role aimed at cultivating the future leaders of Bakery Operations Managers. ABOMs are expected to function at a level akin to Bakery Operations Managers, executing bakery operations with a sense of urgency, precision, and accountability, while honing the leadership skills necessary for independent bakery management.This role uniquely combines hands-on operational excellence with talent development, administrative oversight, and team leadership. ABOMs serve as a vital extension of the Bakery Operations Manager (BOM) and must be prepared to assume total bakery ownership when required. Our Rochester store is situated at 1333 Mount Hope Ave, Rochester, NY 14620.KEY RESPONSIBILITIES:Operational Execution• Oversee all essential bakery operations including inventory management, scheduling support, staffing coordination, and administrative task completion.• Uphold stringent standards for product quality, cleanliness, food safety, and customer experience.• Assist with ordering, maintain inventory accuracy, and control shrinkage.• Aid in the creation of schedules and labor management to achieve operational goals.Talent & Team Development• Facilitate the recruitment, interviewing, onboarding, and training processes for new staff members.• Provide consistent coaching and immediate performance feedback.• Enforce accountability among team members while fostering a culture of growth and development.• Ensure onboarding and training programs align with company standards.Leadership & Ownership• Independently manage bakery operations in the absence of the BOM.• Exemplify urgency, accountability, and operational discipline.• Collaborate with BOM and Area leadership to identify operational deficiencies and implement effective solutions.• Ensure continuity of operations during leadership transitions or staffing shortages.• Perform additional duties as assigned.WHAT SUCCESS LOOKS LIKE:• Ability to independently execute all BOM-level administrative and operational responsibilities.• Bakery is fully staffed, well-trained, and operating at high standards.• Established culture of accountability and consistency.• Acts as a dependable operational leader in any coverage scenario.• Demonstrates readiness and potential for advancement to a BOM role.QUALIFICATIONS & EXPERIENCE:• Minimum of 1 year of leadership experience in restaurant, retail, or hospitality settings.• Strong operational discipline and meticulous attention to detail.• Proven ability to coach and develop hourly team members.• Comfortable in fast-paced, high-volume environments.• Capable of fulfilling all bakery roles during peak business hours.• Excellent communication and problem-solving skills.

About the Role The Project Administrator at CannonDesign supports project teams with a wide range of administrative tasks. This role is based on-site in Rochester, MN, and may involve attending client meetings and visiting project sites as needed. What You Will Do Work with internal and external teams to collect project updates, deliverables, and weekly summaries for status communications. Organize and help run client meetings on-site as required. Assist in preparing detailed project reports. Support project proposal and contracting processes. Draft memos and presentations for project teams. Take notes during meetings and transcribe them for records. Manage Accounts Payable, including reviewing consultant statements and working with accounting to resolve issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices. Monitor program and project processes, offering research and feedback as needed. Support Principals and Project Managers in developing fees for proposals. Facilitate labor transfers as required. Review project expenses to ensure accurate billing. Coordinate team workload management. Create advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning. Maintain thorough records of project financial status. Work with Project Managers to prepare approvals for scope changes and manage payables. Set up and maintain project files according to firm standards. May assist with marketing tasks, such as proposal presentations, when needed. Travel as necessary for project needs.

If you believe your skills, experience, and ambitions align with this opportunity, we invite you to apply. ABOUT THE ROLEThe ideal candidate will excel in the role of Senior Construction Administrator. In this position, you will lead, develop, and help coordinate the project team in managing construction contracts on behalf of CannonDesign for large-scale projects. Your focus will be on constructability reviews, risk mitigation, and cost control throughout the entire construction process. You will initially be assigned to a significant healthcare facility project spanning over 2.0 million square feet at the Mayo Clinic campus. This role mandates a consistent on-site presence in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate this on-site requirement. HERE'S WHAT YOU'LL DOAct as the primary liaison between the builder, client/owner, and design teams.Lead and collaborate with team members to develop and maintain the project Risk Assessment process during Construction Administration. Proactively identify potential risks during the Construction Administration phase, communicate, mitigate, and collaboratively resolve project-related issues.Coordinate with the overall Project Director and individual Project Managers to assign team members to specific scopes of the Construction Administration process.Oversee internal Construction Administration efforts and team members, both on-site and remotely, working closely with Construction Administration Coordinators, Document Control, and Quality Leaders.Guide the team in implementing the firm’s Construction Administration policies. Regularly meet with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality assurance and related matters.

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

Join our reputable client located in the Medway area as a Warehouse and Stores Operative. This is a fantastic opportunity for individuals with a valid counterbalance forklift license to step into a temp-to-perm role, with work commencing ASAP! The position requires commitment from Monday to Friday, from 9 AM to 5 PM, offering an hourly wage of £8.97 (equivalent to £17,500 annually).Key Responsibilities:Efficiently handle the receipt and dispatch of goods and packages.Manage inventory within the storage area.Accurately put away and pick items as required.Utilize the stock control system to maintain accurate records.Operate a forklift to assist in warehouse operations.Perform light maintenance tasks such as clearing bins and pallets.

If you believe that your qualifications, experience, and career ambitions align with this role, we strongly encourage you to submit your application. ABOUT THE POSITIONThe ideal candidate will be a highly skilled professional, fulfilling a pivotal role in Construction Administration. This position entails representing CannonDesign during the Construction Administration phase, ensuring the effective management of construction contracts with a strong emphasis on quality assurance and cost oversight from project initiation to completion. Your initial assignment will involve a significant healthcare facility exceeding 2.0 million square feet on the Mayo Clinic campus. This role necessitates a consistent on-site presence at the project location in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate your on-site involvement.

About Nabis Nabis is a licensed cannabis wholesale platform distributing over $1 billion in products each year. The company connects a wide range of brands with retailers across California, New York, and Nevada. With support from investors such as Y Combinator, Stanley Tang (DoorDash), Joe Montana, Paul Buchheit (Gmail), and Justin Kan (Twitch), Nabis is expanding its technology-driven platform to build a large-scale cannabis distribution network in the United States. Role Overview The Senior Operations Manager will lead daily warehouse and fulfillment activities at the Rochester, NY facility. This position reports to the Director of New York Operations and focuses on safe, efficient, and high-quality handling of inbound, outbound, and inventory operations. Relocation assistance is available for qualified candidates. What You Will Do Work closely with the Director of Operations New York, Operations Managers, Supervisors, and Associates to coordinate timely and accurate movement of all inbound and outbound warehouse activities. Track and assess daily team performance and volume to surpass service level agreements (SLAs), throughput, and quality of service (DOTIF) goals. Provide feedback, training, and act as the main escalation contact for Rochester operations. Manage and improve market OKRs and KPIs, with a focus on DOTIF, service quality, and inventory management. Drive best practices and operational improvements. Who Thrives Here This role suits a proactive leader with a strong background in warehouse or logistics operations. Success comes from analytical thinking, team management, workflow optimization, and delivering measurable results in a regulated industry. Experience in fast-changing environments and a commitment to continuous improvement are essential.

Nabis runs a licensed cannabis wholesale platform, moving over $1 billion in products each year for a wide range of brands. The company supplies retailers in California, New York, and Nevada, working to expand access to cannabis by increasing selection and supporting innovation. Its scalable infrastructure streamlines the movement of cannabis products from brands to stores. With backing from Y Combinator and investors like DoorDash co-founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is expanding its reach across the United States. The company aims to build the largest cannabis distribution network in the country. Role overview The Outbound Operations Coordinator oversees daily outbound operations at the Rochester, New York facility. This position ensures that orders are picked, packed, and shipped with accuracy and on time. As a floor leader, the coordinator works closely with the Supervisor to drive productivity, improve order accuracy, and maintain efficient fulfillment processes.

Join our dynamic team at Alpha Insight Inc. as a Warehouse Operative! We are looking for dedicated individuals who are committed to maintaining the highest standards of efficiency and safety within our warehouse operations. In this role, you will be responsible for receiving, storing, and distributing products in a timely and organized manner.

Shift:Wednesday-Sunday, 2 pm-10:30 pmCompany Overview:At Veo, we are dedicated to revolutionizing urban mobility by providing sustainable, electric transportation solutions accessible to everyone. Our innovative fleets include a variety of vehicles, from pedal and electric bicycles to e-scooters and e-cargo bikes, all designed to enhance community livability and sustainability. Headquartered in Santa Monica, CA, we pride ourselves on designing and manufacturing our own vehicles and technology. Join us in our mission to reshape the future of transportation! Responsibilities:Assist the Operations Manager in overseeing daily market operations.Engage in hands-on tasks (60-80% of your time), including:Directing labor and organizing the warehouse.Conducting asset counts and compliance audits.Performing routine vehicle inspections and maintenance.Addressing customer service requests in the field.Redistributing scooters across service areas.Identifying and documenting scooters needing repairs.Completing ad-hoc field tasks as needed.Manage various administrative duties (20-40% of your time).

LaBella Associates is actively looking for skilled Heavy Equipment Operators to join our dynamic Remediation Construction program. This full-time role involves operating various types of heavy machinery and contributing to essential environmental cleanup and restoration projects.Key Responsibilities:Operate an array of heavy equipment including excavators, bulldozers, front-end loaders, and skid steersEngage in excavation, trenching, and grading activitiesResponsible for the removal of underground storage tanksConduct preventative maintenance on both company-owned and rental equipmentAdhere to safety regulations in compliance with OSHA standards and LaBella's safety policiesPerform additional tasks as assigned

About TravertineTravertine is an innovative Climate Tech start-up located in Boulder, CO, specializing in the low-waste, carbon-negative production of essential elements. Our primary focus is on the production of phosphoric acid, which is vital for electric vehicle (EV) batteries and fertilizers. Utilizing a cutting-edge electrochemical process, we convert phosphate rock into phosphoric acid while simultaneously transforming captured carbon dioxide from the atmosphere into a mineral supplement for cement. Founded in 2022 as a spin-out from UC Berkeley, our mission is to scale this process for gigatons of permanent carbon dioxide removal while significantly reducing industrial waste.Since our inception, we have successfully secured over $25 million in funding, including more than $5 million in grants from the US Federal and State governments. As pioneers in the carbon removal space, we are proud to be one of the first companies to receive pre-purchases from the Stripe-led $1 billion Frontier fund and to be founding members of the Carbon Removal Alliance. Recognized as one of the C&EN 10 startups to watch in 2022 and a Bloomberg NEF Pioneer in 2023, we are actively scaling our technology through our Demonstration Plant currently being established in Ontario, NY. We are committed to developing practical solutions to address the climate crisis.The RoleWe are looking for a dedicated and safety-oriented Operator to join our team at the Demonstration Plant. In this role, you will work closely with fellow operators, engineers, and the R&D team to ensure smooth operations while gathering critical data necessary for verifying carbon dioxide removal and guiding commercial design. Your responsibilities will include operating and maintaining equipment, preparing solutions, collecting and analyzing samples, neutralizing and disposing of waste, and troubleshooting process equipment and issues. If you are eager to be part of a high-performing team that is pioneering a revolutionary sustainable chemical process, we encourage you to apply.

As a pivotal member of our Operations Support team, reporting directly to the Director of Operations Support, you will play a crucial role in assessing, inspecting, and auditing compliance and operational tasks across our store locations. Your daily visits to various stores will involve conducting scheduled audits and fostering strong relationships with Monro Field Teammates and Field Leadership. A constructive and positive attitude is essential as you navigate between the Store Support Center and Field Management.Compensation: The salary for this position ranges from $68,000 to $85,000 annually, with opportunities for additional compensation and incentives based on experience.Key Responsibilities:Your focus will encompass, but is not limited to, initiatives such as Monro Forward, onboarding District Managers, serving as an inventory subject matter expert, conducting safety compliance checks, and supporting major organizational initiatives.Conduct Tire Cycle Counts (TCC), Oil Cycle Counts (OCC), Physical Inventories (PI), Lift Inspections, Safety Audits, and Building & Equipment Inspections as assigned.Provide training to teammates on TCCs, OCCs, PIs, and Lift and Safety Inspections.Occasionally assist Loss Prevention with investigations.Collaborate with the Director of Internal Audit on developing remediation strategies.Propose recommendations for process enhancements and operational efficiencies.Participate in Point of Sale (POS) testing as required.Manage and schedule Store Compliance visits up to 13 weeks ahead of time.Communicate effectively with Store and District leadership regarding audit findings.Communication Skills:Work closely with Field Leadership to ensure compliance initiatives are effectively communicated and executed.Foster strong partnerships across the Store Support Center and field operations.