Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

We are on the lookout for a meticulous Administrative Assistant to bolster our Program Management division. This full-time role will be based at our client's office in Rochester, NY.At LaBella Associates, our Program Management Services Division excels in offering comprehensive management solutions for complex projects and long-term capital programs. Our project teams deliver a tailored blend of business consulting, project management, financial oversight, administrative support, and technical assistance.The Administrative Assistant will be pivotal in supporting activities related to space and facilities, which includes maintaining records, processing work orders, and managing technical drawings and documentation. This position will require close collaboration with internal teams and client representatives to ensure precise information, seamless coordination, and timely assistance. The ideal candidate is an organized administrative professional, proficient in standard office software, and eager to learn about facilities management systems and AutoCAD file management.

Join our dynamic team at LaBella Associates as an Operations Administrative Assistant, where you will play a pivotal role in supporting our Architecture Division. Collaborate closely with our Operations Manager in our Rochester, NY headquarters, contributing to our operational success through multifaceted administrative assistance.Key Responsibilities:Collaborate with the Operations Manager on managing overhead expenses and financial reporting.Provide comprehensive administrative support to the team.Assist in the preparation of AIA contract documents and proposal letters.Work alongside Project Managers to facilitate project initiation and review invoicing processes.Undertake additional tasks as assigned to support the Operations Manager and the division effectively.

About the Role The Project Administrator at CannonDesign supports project teams with a wide range of administrative tasks. This role is based on-site in Rochester, MN, and may involve attending client meetings and visiting project sites as needed. What You Will Do Work with internal and external teams to collect project updates, deliverables, and weekly summaries for status communications. Organize and help run client meetings on-site as required. Assist in preparing detailed project reports. Support project proposal and contracting processes. Draft memos and presentations for project teams. Take notes during meetings and transcribe them for records. Manage Accounts Payable, including reviewing consultant statements and working with accounting to resolve issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices. Monitor program and project processes, offering research and feedback as needed. Support Principals and Project Managers in developing fees for proposals. Facilitate labor transfers as required. Review project expenses to ensure accurate billing. Coordinate team workload management. Create advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning. Maintain thorough records of project financial status. Work with Project Managers to prepare approvals for scope changes and manage payables. Set up and maintain project files according to firm standards. May assist with marketing tasks, such as proposal presentations, when needed. Travel as necessary for project needs.

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

Role Overview City County Healthcare Group Ltd is looking for a Night Care Assistant in Rochester. This role supports residents through the night, helping maintain their comfort and safety. What You Will Do Support residents with nightly routines Monitor health and safety throughout the night Offer companionship to improve quality of life About the Team Work alongside a group committed to the wellbeing of every resident during overnight hours.

Role Overview City County Healthcare Group Ltd is hiring a Compassionate Care Assistant in Rochester. This role supports individuals who need help with daily living tasks, focusing on their comfort, dignity, and independence. What You Will Do Assist clients with personal care and everyday activities Encourage and support independence wherever possible Help maintain a comfortable and safe environment Who We’re Looking For Empathetic and caring attitude Reliable and trustworthy Genuine interest in supporting others

Join Alpha Insight Inc. as an Events Assistant, where you'll play a pivotal role in coordinating and executing dynamic events that foster connections and engagement. Your organizational skills will shine as you support all aspects of event planning, from logistics to on-the-day execution.

Join Alpha Insight Inc. as a Communications Assistant, where you will play a vital role in enhancing our brand's voice and outreach. In this dynamic position, you will assist in crafting compelling messages that resonate with diverse audiences while supporting our marketing efforts. Your creativity and communication skills will help shape our public relations strategies and contribute to our mission of delivering unparalleled insights to our clients.

Join our dynamic team at Alpha Insight Inc. as a Communications Assistant! In this role, you will support our communications efforts by assisting with the creation of engaging content, managing social media platforms, and coordinating internal and external communications. Your creativity and attention to detail will be essential in helping us convey our message effectively to our audience.

Join our dynamic team at Alpha Insight Inc. as a Customer Service Assistant. In this role, you will be the vital link between our company and our customers, ensuring that their needs are met with efficiency and professionalism. Your responsibilities will include answering customer inquiries, resolving issues, and providing top-notch support to enhance customer satisfaction.

Role Overview City County Healthcare Group Ltd seeks a Care Assistant in Rochester. This role centers on supporting clients with daily living needs, helping them keep their dignity and independence. Compassion and a genuine desire to help others are essential. What You Will Do Assist clients with everyday activities such as personal care and mobility Offer companionship and emotional support Help maintain a safe, comfortable environment Care Assistants play a key part in improving quality of life for those receiving support.

Role Overview Domino's Pizza, Inc. is hiring an Assistant Manager for the Rochester location. This role supports daily store operations and helps maintain high standards for customer service and product quality. What You Will Do Assist with staff training and development Oversee inventory and product management Support team members during shifts Help ensure customers receive accurate orders and friendly service Growth This position offers the chance to develop leadership skills and advance within Domino's. The Rochester store values team members who are ready to take on new responsibilities as the business grows.

Role Overview Domino's Pizza in Rochester is hiring an Assistant Manager. This position supports the daily operations of the store, focusing on smooth service and a positive team atmosphere. What You Will Do Assist in managing store operations each shift Support team members and help maintain high customer service standards Contribute to a clean, efficient, and friendly work environment What We Look For Experience or interest in food service Strong leadership and communication skills Commitment to customer satisfaction

Role Overview Domino's Pizza, Inc. in Rochester is hiring an Assistant Manager. This position supports daily store operations and helps maintain strong customer service. The Assistant Manager works closely with team members to keep store standards high and service consistent. Main Responsibilities Assist with managing day-to-day operations Support and motivate team members Help deliver excellent customer service Contribute to upholding quality and service standards

Role overview Domino's Pizza in Rochester is looking for an Assistant Manager to support daily store operations. This position helps maintain strong customer service and ensures each shift runs efficiently. Assistant Managers work closely with team members, helping to keep the store running smoothly from open to close. What you will do Assist with overall store operations, including opening and closing routines Guide and support team members throughout each shift Encourage a positive workplace focused on customer satisfaction Help make sure every order meets Domino's quality standards Requirements Interest in developing leadership skills and growing within Domino's Pizza Experience in food service or retail is a plus, but not required

Virgin Empire, Inc. is on the lookout for a passionate and driven Marketing Assistant to join our innovative team in Rochester. Our firm specializes in executing groundbreaking marketing campaigns, striving to redefine the landscape of advertising by providing high-quality services at competitive prices. With a focus on customer acquisition and retention, we partner with some of the world's largest retailers, utilizing effective sales and marketing strategies to boost our clients' market share.The role of the Marketing Assistant is pivotal within our marketing and advertising department. This entry-level position will offer comprehensive training, covering fundamental marketing strategies, direct advertising tactics, promotional techniques, visual merchandising, and consumer market research. Successful candidates can anticipate advancement opportunities to a team lead role upon completion of the training program. The Marketing Assistant will report directly to the Marketing Manager.Key Responsibilities:Support the daily growth and development of assigned marketing campaigns.Assist in customer acquisition and retention initiatives.Manage the needs of external customers with professionalism.Develop leadership and interpersonal skills.Drive sales through engaging retail promotional campaigns.Enhance brand recognition through local events and experiential marketing.Strategize and collaborate with Brand Ambassador teams.Communicate effectively with customers.Utilize problem-solving skills to make informed decisions.This personalized approach to campaigns not only stands out against traditional mass marketing strategies but has also contributed significantly to our company's remarkable growth and stability. Our management team is dedicated to recognizing top performers, fostering integrity, and promoting a winning mindset for internal advancements. If you are enthusiastic about marketing, sales, or retail and are eager to learn how to manage various aspects of a business, we invite you to apply for this rewarding position!

Join our dynamic team at alphabeinsightinc as an Assistant Brand Executive. In this pivotal role, you will support our brand initiatives, collaborate with cross-functional teams, and contribute to the development of marketing strategies that enhance our brand presence in the market. Your creative insights and analytical skills will play a crucial role in driving brand success.

Join our compassionate team at Home Instead Care as a Live-In Care Assistant, where you will play a vital role in enhancing the lives of seniors in our community. You will provide dedicated support, companionship, and personal care, ensuring that our clients continue to live independently in the comfort of their own homes.Your responsibilities will include assisting with daily living activities, medication reminders, meal preparation, and offering emotional support. We are looking for individuals who are patient, nurturing, and committed to making a difference in the lives of those we serve.

Join our dynamic team at dev2 as a Radiology Procedural Support Assistant! In this pivotal role, you will be responsible for assisting in the preparation and execution of radiological procedures, ensuring a smooth workflow and exceptional patient care. Your attention to detail and organizational skills will be crucial in supporting our radiologists and enhancing patient experiences.