Executive Assistant to the CEO at Atomic Vest | New York

About Atomic VestAtomic Vest is a rapidly growing, mission-driven firm dedicated to enhancing financial services and promoting global wealth creation. We develop essential financial infrastructure that empowers consumer-facing businesses to deliver seamless investing experiences to their customers. Our platform boasts advanced investment capabilities, including ESG investing and multi-currency trading across 60 international markets. Our diverse team comprises passionate advocates for financial empowerment, hailing from various sectors such as technology, banking, finance, and law.Following the successful closure of our Series B funding, we are poised for swift expansion. Join us for an extraordinary opportunity to make a significant impact!The RoleAs the Executive Assistant, you will provide tailored support to the CEO and senior leadership, allowing them to concentrate on strategic initiatives. This position blends traditional EA responsibilities with the chance to enhance operational efficiencies, oversee compliance processes, and facilitate global travel arrangements.Your Responsibilities:Efficiently coordinate internal and external meetings, ensuring all logistical details, communications, and follow-ups are handled promptly.Arrange both domestic and international travel, requiring a comprehensive understanding of each executive's business agendas and personal preferences, including making restaurant and business entertainment suggestions and reservations.Prepare monthly expense reports, identifying and rectifying any discrepancies.Lead the planning and execution of company offsite events, defining objectives, managing budgets, researching and securing venues, coordinating logistics and travel, overseeing schedules, and ensuring an impeccable experience from start to finish.Proactively communicate and check in with managers to ensure alignment and support.Screen communications as necessary, reading, researching, collecting, prioritizing, and routing correspondence professionally.Maintain and update contact information in the CRM database accurately.Safeguard confidentiality regarding all client and company information.Adhere to company policies while effectively meeting the needs of the executives supported.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About Oasis SecurityOasis Security is at the forefront of developing innovative solutions for non-human identity (NHI) management. As the digital landscape evolves, the security challenges posed by machines are outpacing those posed by humans. Our mission is to empower enterprises to regain control over their service accounts, secrets, workloads, automation bots, and much more.With the rapid growth of AI and autonomous systems, the number of NHIs is on the rise. Each model, agent, pipeline, and tool generates new identities that require robust security, governance, and understanding. This transformation turns identity management into a machine-scale challenge, not merely a human issue.Supported by esteemed investors and relied upon by leading enterprises, we are scaling swiftly, and we need a compelling narrative to communicate our journey.About The RoleWe are seeking a highly organized, trustworthy, and personable Executive Assistant to the CEO, dedicated to delivering personalized, high-quality support. This role emphasizes task management, coordination, and executive assistance, making it perfect for someone who thrives on anticipating needs and exercising confidentiality in a dynamic setting.What You’ll DoProvide comprehensive administrative, logistical, and personal support to the CEO and the executive team.Oversee task tracking and follow up on action items to ensure timely execution and closure.Manage sophisticated calendar scheduling and travel arrangements, including personal-related logistics.Serve as a trusted gatekeeper, prioritizing requests while upholding discretion.Prepare for meetings, events, and hosting duties (both professional and personal).Handle expense reporting and reimbursement processes.Run errands, manage pickups/deliveries, and assist with household-related tasks as necessary.Maintain ongoing communication while ensuring confidentiality at all times.What We ExpectAt least 5 years of experience in a similar Personal Assistant or Executive Assistant capacity.Exceptional organizational skills and an acute attention to detail.Proven ability to multitask and operate effectively in a fast-paced environment.High level of professionalism, discretion, and strong work ethics.A positive, proactive, and service-oriented mindset.Excellent communication skills in English (both written and verbal).Proficiency in tools like Google Calendar and Google Workspace.Flexibility to work beyond standard business hours and occasionally be available on weekends.

Join Armis, the leading cyber exposure management and security firm, dedicated to safeguarding the entire attack surface and managing organizational cyber risk exposure in real time. In an increasingly complex, perimeter-less landscape, Armis empowers enterprises to consistently see, protect, and manage all essential assets—from ground to cloud. We proudly protect Fortune 100, 200, and 500 companies, along with national governments and local entities, ensuring the safety and security of critical infrastructure, economies, and societies around the clock.Headquartered in California, Armis is a privately held company that values strategic talent. We are currently seeking an Executive Assistant to our CEO, a crucial role that extends beyond mere administration. We are in search of a strategic partner, a time multiplier, and an integral extension of our CEO.In this role, you will act as a true ally, viewing the CEO's success as your own. You will serve as his

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

About Us:Founded in 2021, Axion is revolutionizing product quality and customer satisfaction within the manufacturing sector. Our state-of-the-art AI-driven platform enables manufacturers to quickly pinpoint, thoroughly investigate, and efficiently address quality issues, all while enhancing customer experiences and outcomes.As pioneers in comprehensive quality intelligence, we are setting new benchmarks in the industry. Our innovative methodology allows industrial, aerospace, consumer, and medtech manufacturers to leverage quality and post-market data, reducing costs and enhancing business performance.We envision a future that transcends mere problem-solving; we aim to redefine the manufacturing landscape. By seamlessly integrating cutting-edge AI technology with extensive industry know-how, Axion is leading the charge toward smarter, safer, and more efficient production processes across a variety of sectors.With the backing of prominent investors such as Bessemer Venture Partners, Amplo, Boeing, and RTX Ventures, Axion is destined to spearhead the quality revolution in manufacturing.About the Role:We are in search of a highly organized and proactive Executive Assistant to provide strategic and administrative support to Axion’s executive team, particularly the CEO. This individual will be instrumental in enhancing leadership efficiency, maintaining organizational rhythm, and supporting key initiatives throughout the company.This role is perfect for someone who excels in a dynamic, high-accountability environment, possesses exceptional judgment, and is invigorated by working at the intersection of people, processes, and impactful results.Key Responsibilities:Executive Support: Oversee complex calendars, travel, and communications for the CEO with accuracy and discretion.Operational Rhythm: Organize executive team meetings, all-hands sessions, and board meetings, preparing materials, agendas, and follow-ups.Cross-Functional Coordination: Act as a liaison between leadership, investors, and internal teams to ensure timely execution and alignment.Information Flow: Proactively manage communications, ensuring clarity, prioritization, and confidentiality.Project Execution: Assist in special projects across operations, finance, and recruiting, often owning initiatives from inception to completion.Culture & Communication: Collaborate with People and Operations teams to enhance workplace culture and communication.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Join Sunshine Sachs as an Executive Assistant to the CEO, where you'll play a pivotal role in ensuring the smooth operation of our executive office. This position is ideal for a highly organized professional with exceptional communication skills and a proactive approach. You will manage schedules, coordinate meetings, and handle correspondence, all while maintaining confidentiality and professionalism.

Join DualEntry as an Executive AssistantFounded in 2024, DualEntry is rapidly establishing itself as a leader in the AI-driven financial technology sector. We are at the forefront of transforming finance with our innovative AI-native ERP solutions, designed to streamline processes and enhance efficiency for accounting teams across the globe.As the Executive Assistant to the CEO, you will play a pivotal role in maximizing the CEO's effectiveness, ensuring optimal execution of company initiatives, and keeping our operations running smoothly at an accelerated pace.This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to excellence.

About LRN Corporation LRN Corporation is a SaaS company focused on ethics and compliance management. With nearly 3,000 clients worldwide, LRN helps organizations build ethical cultures and navigate regulatory challenges. The company’s platform features user-friendly tools, analytics, and benchmarking to support responsible business practices. Role Overview This Executive Assistant position is based in New York City and follows a hybrid work model. The role centers on supporting the CEO and the global leadership team. It combines executive support with office management responsibilities to keep daily operations running smoothly. What You Will Do Provide direct administrative support to the CEO and senior leaders Manage complex calendars, meetings, and travel logistics Handle confidential information with care and good judgment Prioritize and coordinate multiple tasks independently Oversee office management to maintain a productive work environment What We Look For Significant experience supporting C-suite executives Strong organizational skills and attention to detail Ability to anticipate needs and act proactively Discretion and professionalism when handling sensitive matters Alignment with LRN’s values: integrity, humility, passion, and truth Location New York City, hybrid schedule.

About Atomic VestAtomic Vest is an innovative and rapidly expanding company dedicated to enhancing financial services and wealth creation across the globe. We develop essential financial infrastructure that empowers consumer-facing companies to deliver seamless and engaging investing experiences to their customers. Our platform offers advanced investment features, including ESG investing and multi-currency trading, spanning over 60 international markets. Our team is passionate about financial empowerment, drawing talent from diverse sectors including technology, banking, finance, and law.Having successfully closed our Series B funding round, we are poised for significant growth. Join us for this exciting opportunity to make a meaningful impact!Your Role:In this pivotal position, you will be instrumental in designing, developing, and architecting our front-end applications and features. As a technology-first organization, we utilize a cloud-native tech stack. At Atomic, you will contribute to building services that simplify the path to financial prosperity for everyday individuals.What We Are Seeking:We are looking for candidates who are inventive, self-sufficient, inquisitive, and dedicated. Ideal candidates will possess:A degree in Computer Science or equivalent experience4+ years of experience, preferably in developing consumer-facing productsProficiency in TypeScriptExpertise in ReactExperience with UI/UX testingFamiliarity with AWS Web Services is advantageousA desire to influence architectural decisions and a strong foundation in data structures and algorithmsPreferred Qualifications:Prior experience in the financial sectorExperience working collaboratively with product managers and UX designers to devise and implement impactful solutionsA track record of addressing software challenges through experimentation, design, and efficient implementationTechnology Stack:TypeScript, React, Go, PythonPostgreSQL, AWS Kinesis, gRPC, Istio, Jaeger

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

Join Altana AI as an Executive Assistant to the CEO, where you will play a pivotal role in enhancing operational efficiency and supporting strategic initiatives. Your exceptional organizational skills and proactive approach will ensure that the CEO's schedule is managed effectively, allowing for optimal focus on business growth.Key responsibilities include managing executive communications, scheduling meetings, and assisting with project management. You will also be instrumental in coordinating company events and liaising with stakeholders to facilitate seamless operations.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Fundwell, we're transforming the landscape of business financing with our cutting-edge financial technology platform. Gone are the days of convoluted processes, hidden fees, and prolonged approval timelines. Our mission is simple: to provide businesses with swift, transparent, and customized capital solutions. As we expand our offerings to include receivables, payables, and embedded payments, we empower small to medium-sized enterprises across the nation to take charge of their cash flow.We are on the lookout for a meticulous and proactive Executive Assistant to join our leadership team. In this role, you will be entrusted to manage a variety of professional and personal tasks with the utmost discretion and attention to detail.Your ImpactEfficiently manage complex calendars, scheduling meetings, appointments, and travel logisticsAct as the primary liaison between executives and both internal and external stakeholdersHandle sensitive information with the highest degree of confidentialityPrioritize and oversee multiple projects simultaneously, navigating competing deadlinesScreen and respond to emails, calls, and correspondence on behalf of executivesFollow up with stakeholders to ensure accountability and progressPlan and coordinate company events, offsites, and team gatheringsOversee office operations and liaise with building management and vendorsAssist with special projects and initiatives as directedWhat Makes You Stand OutA minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar capacityExceptional organizational skills coupled with a demonstrated ability to prioritize and multitaskExcellent written and verbal communication abilitiesA high level of professionalism, integrity, and discretionStrong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)Ability to work independently with minimal supervisionFlexible schedule with a willingness to accommodate occasional after-hours requests

Join NBCUniversal as an Executive Assistant, where you'll support high-level executives and contribute to the dynamic world of media and entertainment. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across departments. We seek a proactive individual who thrives in a fast-paced environment and is adept at multitasking.