Executive Assistant for News Group Operations & Technology

Join the dynamic News Group Operations & Technology Division at NBCUniversal as an Executive Assistant, where your exceptional administrative skills will drive success for our Senior Vice Presidents (SVPs). We seek a proactive, resourceful individual who thrives in fast-paced environments and is committed to delivering top-notch support.The ideal candidate will possess outstanding organizational and time management capabilities, coupled with stellar communication skills, to manage complex executive schedules with ease.Core Responsibilities:Facilitate executive logistics and anticipatory execution.Oversee calendar management, prioritization, and real-time conflict resolution.Coordinate travel arrangements, expense reporting, office management, and meeting logistics.Proactively identify and address needs, ensuring preparedness for all meetings.Minimize logistical barriers, allowing executives to concentrate on strategic initiatives.Executive Synthesis and Communication Support:Assist in the creation of initial drafts for presentations and executive documentation.Monitor action items and drive follow-through to completion.Attention, Information, and Escalation Management:Utilize sound judgment to filter and direct incoming requests.Reduce unnecessary meetings and distractions.Proactively liaise between teams to address emerging issues.Required Capabilities:Meticulous attention to detail and reliability in follow-through.A proven ability to anticipate needs in complex, fast-paced settings.Strong written communication and narrative development skills.Sound judgment in ambiguous situations and shifting priorities.Comfort in engaging with senior leaders and handling sensitive information.Capability to manage logistics and synthesis at an exceptional level.Practical proficiency with AI tools for drafting, summarization, organization, and analysis.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

At Dexis Consulting Group, we pride ourselves on being a vibrant professional services firm committed to collaborating with government and community leaders across the U.S. and globally. Our mission is to drive impactful social outcomes in an ever-evolving landscape. We foster a corporate culture built on inclusiveness, respect, fairness, and trust. Here, your creativity will be nurtured, and you will receive the guidance necessary to thrive in your role.About the PositionWe are seeking a dedicated full-time Executive Assistant contractor to provide vital administrative support to our Senior Leadership within a U.S. government agency.Key ResponsibilitiesEfficiently organize and prioritize a high volume of work for the Senior Leader and their office.Manage scheduling requests for meetings, including invitations and special events; coordinate official appointments.Welcome and guide guests at the Agency Headquarters.Implement a tracking system for incoming workload and correspondence to ensure timely responses.Draft and proofread correspondence, reports, and documents for the Senior Leader's office.Oversee incoming and outgoing communications, including emails, phone calls, and mail.Assist in travel coordination and process travel vouchers for the office.Maintain records and databases, tracking projects and deadlines efficiently.Collaborate with other departments and stakeholders on administrative projects and data requests.Process internal ethics clearances for event speakers.

Join ServiceNow as a Senior Solution Sales Executive specializing in Operational Technology, where you will lead the charge in delivering innovative solutions to our clients. In this critical role, you'll leverage your expertise to drive sales and foster relationships with key stakeholders, ensuring the successful implementation of our cutting-edge operational technology solutions.Your responsibilities will include developing strategic sales plans, engaging with clients to understand their operational needs, and collaborating with internal teams to provide tailored solutions. This position offers an exciting opportunity to make a significant impact in a fast-paced, tech-driven environment.

About RampAt Ramp, we are revolutionizing the operational landscape for modern finance teams in an age driven by artificial intelligence. We envision AI not merely as a trend but as the cornerstone of contemporary business practices. Our commitment is towards investing in this future and empowering the visionaries who dare to shape it.Ramp stands as a comprehensive financial operations platform that optimizes both time and cost for companies. Our integrated solution encompasses payments, corporate cards, vendor management, procurement, travel arrangements, and automated bookkeeping, all enhanced with advanced intelligence to ensure maximum value from every dollar and hour spent. Over 50,000 businesses, ranging from family-run farms to e-commerce behemoths and space innovators, have collectively saved $10 billion and 27.5 million hours with Ramp. Established in 2019, Ramp has emerged as the fastest-growing corporate card and bill payment platform in the United States, facilitating over $100 billion in transactions annually.Our esteemed investors include prominent firms such as Lightspeed Venture Partners, Thrive Capital, Sands Capital, General Catalyst, Khosla Ventures, Sequoia Capital, Greylock, Redpoint, and ICONIQ, alongside more than 100 angel investors who have notably founded or led major companies. The Ramp team is composed of exceptional leaders hailing from top financial and fintech institutions—Stripe, Affirm, Goldman Sachs, American Express, Mastercard, Visa, Capital One—as well as renowned technology firms like Meta, Uber, Netflix, Twitter, Dropbox, and Instacart.Ramp has received accolades from Fast Company as one of the Most Innovative Companies, and LinkedIn’s Top U.S. Startups for over three consecutive years, as well as being recognized in the Forbes Cloud 100, CNBC Disruptor 50, and TIME Magazine’s list of the 100 Most Influential Companies.About the RoleIn a fast-paced and evolving environment, Ramp seeks a proficient Executive Assistant whose role is pivotal in enhancing the productivity of senior Go-To-Market (GTM) leaders. This position is designed to streamline operations by anticipating needs, alleviating obstacles, and fostering operational efficiency through strategic judgment, systems thinking, and modern tools. The nature of this role demands a proactive approach and adaptability to a dynamic setting.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About Adaptive MLAdaptive ML is an innovative AI startup at the forefront of technology, dedicated to developing a Reinforcement Learning Operations (RLOps) platform that empowers enterprises to effectively specialize and deploy large language models (LLMs) into production with quantifiable results.We offer essential infrastructure for tuning, evaluating, and serving specialized models at scale, leading the way in task-specific LLM development and managing production-ready workflows that handle millions of requests while optimizing for both cost and performance across distributed systems.Our close-knit team has extensive experience in creating state-of-the-art open-access large language models. In early 2024, we successfully raised $20M in seed funding led by Index Ventures and ICONIQ, and we are already operational with clients such as Manulife, AT&T, and Deloitte in the travel and financial services sectors — with exciting announcements to follow soon.About the RoleWe are seeking our inaugural Executive Assistant, a highly organized, proactive, and agile professional to provide support to our Chief Executive Officer (CEO) and ensure operational excellence across various time zones.This position necessitates exceptional communication abilities, strong prioritization skills, and the capacity to function with professionalism and discretion in a fast-paced global environment. The CEO is based in the U.S. and frequently travels to Paris and other international locations, which requires effective coordination across multiple time zones.Note: This role is primarily focused on executive and operational support, rather than being a Chief of Staff or strategic leadership position.Your ResponsibilitiesExecutive Support & CommunicationManage intricate calendars across various time zones, including scheduling meetings, travel logistics, and coordination with both internal and external stakeholders;Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;Act as the primary point of contact for CEO communications that necessitate prioritization and clear response workflows.Finance, Payroll & Operational SupportOversee payroll execution and coordination with external providers, ensuring precision, timeliness, and accurate record-keeping;Collaborate with accountants, payroll services, and operational tools to maintain financial and administrative discipline;Assist operations in maintaining employee records, benefits, and other administrative tasks.

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

Join the Campaign Finance Board (CFB), a nonpartisan and independent city agency dedicated to enhancing the democratic process in New York City. Our mission is to foster open, transparent, and fair elections by eliminating barriers to civic participation. We empower New Yorkers to exercise their voting rights, support local candidates, and even run for office themselves. Our NYC Votes initiative connects citizens to credible election information tailored to their needs, and our citywide Voter Guide delivers essential candidate information directly to voters' homes. Through our public matching funds program, we amplify the voices of everyday New Yorkers, ensuring that small contributions can make a meaningful impact in local elections. We prioritize transparency in campaign financing, promoting accountability in government and ensuring that elected officials truly represent the communities they serve.Within the CFB, the People and Engagement division is committed to cultivating an inclusive workplace where all staff members thrive and feel valued. This division consists of two teams: the EEO/DEI unit, which champions fairness and compliance with anti-discrimination laws, and the People Operations unit, which focuses on HR solutions across various domains including talent management and employee engagement. Together, we aim to create systems that foster a positive employee experience and workplace culture.The Executive Assistant and Project Operations Specialist will play a vital role in supporting the People and Engagement division. Reporting to the Assistant Executive Director for People and Engagement/Chief People Strategy Officer, this position ensures smooth communication, consistent workflows, and project adherence. Key responsibilities include managing administrative tasks, process mapping, standardization, and documentation.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Role: Membership Operations Coordinator (Executive Assistant to Executive Directors) Location: Hybrid, with preference for New York City Reporting: Directly to Executive Directors, with additional coordination alongside RevOps Role Overview The Membership Operations Coordinator keeps member processes running smoothly at 3imembers. This position supports Executive Directors and select Relationship Directors, covering the full member journey: from first contact and onboarding to engagement and renewal. The role sits at the intersection of administration, revenue operations, and member experience. Key Focus Areas Act as a trusted administrative partner to senior leadership Manage operational details within revenue and member experience systems Impact This coordinator role helps the team work more efficiently, strengthens the accuracy of member data, and ensures every member receives consistent, high-quality service throughout their lifecycle.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Join Sterling Technology, a proud subsidiary of TransPerfect, recognized as the foremost provider of sophisticated virtual data room (VDR) solutions. We specialize in secure content sharing, business process automation, and collaboration across M&A, corporate development, real estate, capital markets, private equity, banking, and legal sectors. With over 30 years of experience, Sterling has transitioned from financial printing services to pioneering VDR solutions since 2010, empowering clients in over 187 countries and across 90 industries to successfully execute thousands of transactions. Our presence in seven major financial hubs underscores our commitment to delivering exceptional service for critical deals.As a rapidly expanding B2B SaaS technology firm, Sterling Technology has recently joined forces with TransPerfect, the world's largest provider of language and technology solutions, with a global footprint spanning over 100 cities across six continents.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

The City of New York is hiring an Executive Director of Technology Strategy to guide the city’s technology direction. This senior leader will play a key part in shaping how technology supports city services and daily life for New Yorkers. Role overview This position focuses on leading major technology initiatives across city agencies. The Executive Director will help set priorities for new projects, evaluate emerging trends, and ensure that innovative solutions are put into practice. The goal is to improve public services and make a positive impact on residents’ lives. What you will do Lead the development and execution of technology strategies for the city Identify and implement new solutions to improve city operations and services Advise on technology trends relevant to public service Requirements Extensive knowledge of technology trends and their application in government or public service Experience leading large-scale technology initiatives Commitment to using technology to create positive change for city residents

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

About Pangram LabsPangram Labs is dedicated to safeguarding authenticity by developing the most advanced AI detection systems in the world. Our team publishes cutting-edge research on AI detection techniques and algorithms, creating innovative products that integrate our technology into everyday life.We are on the lookout for highly motivated, mission-oriented individuals who are passionate about building transformative solutions. All positions are based in our Brooklyn, New York office.About the RoleWe are in search of a detail-oriented and proactive Executive Assistant to provide thorough support to our senior leadership team. This role will be instrumental in ensuring smooth daily operations, allowing our executives to focus on strategic objectives.The initial focus of this position will encompass four primary areas, with the expectation that responsibilities will evolve as the individual gains proficiency and identifies opportunities to enhance organizational efficiency.Core ResponsibilitiesInbox Management: Act as the main gatekeeper for executive communications. Responsibilities include triaging and prioritizing incoming messages, drafting and editing responses on behalf of leadership, flagging urgent issues, and ensuring consistent follow-up on all outstanding tasks.Calendar Management: Manage and coordinate complex executive calendars across various time zones and stakeholder groups. This includes scheduling internal and external meetings, resolving scheduling conflicts, protecting focused work periods, and ensuring daily agendas align with executive priorities.Travel Coordination: Plan and oversee all aspects of domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries. Proactively monitor for travel disruptions and adjust plans in real time to minimize impact on the executive's schedule.Office Management: Supervise daily office operations to maintain a professional and efficient work environment. This includes managing vendor relationships, ordering supplies, coordinating mail and deliveries, greeting visitors, and serving as the primary contact for facilities-related inquiries.