Executive Assistant at Sotheby's | New York

About the Role Sotheby's seeks an Executive Assistant in New York to support senior executives and help keep daily operations running smoothly. This position handles a wide range of administrative tasks and plays a key part in team coordination. Main Responsibilities Manage complex calendars and schedule meetings Coordinate travel arrangements and itineraries Prepare documents and presentations with attention to detail Act as a primary contact for both internal colleagues and external partners What Sets This Role Apart This position calls for strong organizational skills and the ability to communicate clearly with a variety of stakeholders. The Executive Assistant helps maintain efficient workflows and supports the success of Sotheby's executive team.

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the premier global hub for art and luxury. We facilitate access to and ownership of extraordinary art and luxury items through our auction services, private sales, and e-commerce platforms. Our trusted international marketplace is bolstered by cutting-edge technology and a network of specialists across 40 countries and 70 categories, including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Art, Jewelry, Watches, Wine, Spirits, Design, collectible automobiles, and real estate. At Sotheby’s, we recognize the transformative impact of art and culture and are dedicated to fostering inclusivity, sustainability, and collaboration within our industries.Additionally, we offer Sotheby’s Financial Services, the only comprehensive art financing service available. Our advisory services cater to private collectors, museums, corporations, artists, estates, and foundations.Sotheby’s Financial Services empowers clients to unlock liquidity in their fine art and collectible assets through innovative technology solutions. Merging the agility of a fintech startup with the stability of a long-established firm, we are committed to pioneering the future of art financial services. Join us on this exciting journey!

Role Overview Sotheby's seeks a Paralegal to support its legal team in New York. This position plays an important part in the daily operations of the global auction house. What You Will Do Prepare legal documents and correspondence Conduct legal research as directed Assist with compliance reviews and checks Help organize and maintain legal files What Helps You Succeed Strong attention to detail Solid organizational skills Ability to handle confidential information with care This role is based in New York, United States.

As a Client Strategist at Sotheby’s, you will play a pivotal role in enhancing our client services and aligning our strategies with market trends. Your expertise will guide clients through their journey with us, ensuring they receive unparalleled support and engagement. You will collaborate with cross-functional teams to develop innovative strategies that resonate with our clients’ needs and promote Sotheby’s unique offerings.

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the foremost global platform for art and luxury. We facilitate access and ownership of extraordinary art and luxury items through our auctions and buy-now options, encompassing private sales, e-commerce, and retail. Our esteemed global marketplace is powered by an industry-leading technology infrastructure, supported by a network of specialists across 40 countries and 70 categories, including Contemporary and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, collectible cars, and real estate. At Sotheby’s, we believe in the transformative power of art and culture, and we are dedicated to fostering inclusivity, sustainability, and collaboration within our sectors.THE ROLEAs a Finance Manager, you will oversee the accounting cycle and internal financial reporting for the Luxury Division, Private Sales, and Marketplace, ensuring the accuracy and timely reporting of financial results.

Join Sotheby's as an Events Manager, where you will be responsible for planning and executing high-profile events that showcase our exceptional art and unique experiences. You will collaborate with a talented team and work closely with clients and stakeholders to ensure each event is executed flawlessly.Your role will involve managing logistics, coordinating with vendors, and overseeing event budgets. A passion for art and culture is essential, as well as strong organizational skills and the ability to thrive in a fast-paced environment.

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the world's leading hub for art and luxury acquisitions. We facilitate access to and ownership of extraordinary art and luxury items through auctions and buy-now options, including private sales, e-commerce, and retail. Our reputable global marketplace is powered by an advanced technology platform and a team of specialists across 40 countries and 70 categories, encompassing Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, as well as collectible cars and real estate. At Sotheby’s, we believe in the transformative impact of art and culture, and we are dedicated to fostering inclusivity, sustainability, and collaboration within our industries.THE ROLEThe Client Strategy team at Sotheby’s is instrumental in crafting and executing strategies to engage our existing clients and collecting insights on key high-net-worth individuals to unlock commercial opportunities. Collaborating with various business segments including Specialist Departments, Regional Offices, Marketing, Business Intelligence, Special Events, and other critical units, this team leads initiatives designed to enhance Sotheby’s presence among current and prospective clients.The Client Strategy Analyst will collaborate closely with Client Strategists to contribute to strategic initiatives across short-, mid-, and long-term timeframes. Key responsibilities include coordinating global projects, executing strategic plans for top clients, conducting data analysis and maintenance, performing cross-departmental research, and identifying new client opportunities. The Analyst will be pivotal in utilizing both external and internal client data to propel business initiatives forward.

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the premier global destination for art and luxury. We facilitate access to exceptional artwork and luxury objects through various channels including auctions, private sales, e-commerce, and retail. Our innovative technology platform and extensive network of specialists across 40 countries and 70 categories—including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, collectible cars, and real estate—support our commitment to the transformative power of art and culture while ensuring inclusivity, sustainability, and collaboration within our industries.Sotheby’s Financial Services (SFS) is the only full-service art financing company worldwide, having originated over $11 billion in loans over three decades. We provide efficient and straightforward art financing tailored to the unique collections and needs of our clients, backed by our in-house art specialists who offer expert valuations, and a dedicated lending team crafting customized financing terms.THE ROLEAs the Marketing Director for SFS, your primary objective will be to define, shape, and elevate the brand positioning of SFS to enhance awareness and drive leads for our services, ultimately promoting lending on a global scale. You will strengthen SFS's presence within the broader art, collectible car, and luxury market ecosystems through strategic partnerships, sponsorships, and events.In this role, you will develop and execute strategies that seamlessly integrate our marketing efforts with those of the Fine Art and Luxury departments, as well as the broader Sotheby’s organization. Utilizing all available channels—including catalogues, website, social media, email, video, paid advertising, and in-person activations—you will coordinate marketing campaigns with cross-functional teams, working closely with the Press, Events, Digital Marketing, Editorial, Content, and Design teams.This position will be part of the global Integrated Marketing team, while closely collaborating with the SFS team and corporate communications. You should be comfortable working both independently and as part of a team to manage projects and campaigns effectively.The ideal candidate will possess meticulous attention to detail, exemplary execution skills, proficiency in data reporting, and a proven ability to think creatively, strategically, and analytically.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Fundwell, we're transforming the landscape of business financing with our cutting-edge financial technology platform. Gone are the days of convoluted processes, hidden fees, and prolonged approval timelines. Our mission is simple: to provide businesses with swift, transparent, and customized capital solutions. As we expand our offerings to include receivables, payables, and embedded payments, we empower small to medium-sized enterprises across the nation to take charge of their cash flow.We are on the lookout for a meticulous and proactive Executive Assistant to join our leadership team. In this role, you will be entrusted to manage a variety of professional and personal tasks with the utmost discretion and attention to detail.Your ImpactEfficiently manage complex calendars, scheduling meetings, appointments, and travel logisticsAct as the primary liaison between executives and both internal and external stakeholdersHandle sensitive information with the highest degree of confidentialityPrioritize and oversee multiple projects simultaneously, navigating competing deadlinesScreen and respond to emails, calls, and correspondence on behalf of executivesFollow up with stakeholders to ensure accountability and progressPlan and coordinate company events, offsites, and team gatheringsOversee office operations and liaise with building management and vendorsAssist with special projects and initiatives as directedWhat Makes You Stand OutA minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar capacityExceptional organizational skills coupled with a demonstrated ability to prioritize and multitaskExcellent written and verbal communication abilitiesA high level of professionalism, integrity, and discretionStrong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)Ability to work independently with minimal supervisionFlexible schedule with a willingness to accommodate occasional after-hours requests

Join NBCUniversal as an Executive Assistant, where you'll support high-level executives and contribute to the dynamic world of media and entertainment. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across departments. We seek a proactive individual who thrives in a fast-paced environment and is adept at multitasking.

We are seeking an organized and efficient Executive Assistant to support our executive team at Mindlance. As part of our dynamic organization, you will play a crucial role in ensuring smooth operations and effective communication across departments. This position requires exceptional time management skills, the ability to prioritize tasks, and a proactive attitude in a fast-paced environment.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team at Mindlance. In this role, you will be essential in ensuring smooth operations and effective communication across departments.Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will be detail-oriented, possess strong communication skills, and demonstrate the ability to manage multiple tasks efficiently.

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s is a leading global auction house that facilitates access to and ownership of extraordinary art and luxury items. With expertise across 70 categories supported by cutting-edge technology, we operate in 40 countries, offering a diverse range of selling categories including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine, Spirits, and Design, along with collectible cars and real estate through RM Sotheby’s and Concierge services. Our financial services division is a prominent art lender, having originated over $12 billion in loans to collectors worldwide. Our new global headquarters is located in the iconic Breuer building at 945 Madison Avenue, New York City.The Cataloguer will play a crucial role in our Marketplace Handbags and Fashion department in the US, focusing on cataloging handbags, fashion, and accessories. This position may involve collaboration with Auctions and Salon for sourcing requests and will contribute to all sales initiatives within the Marketplace while assisting with ongoing projects and valuations.

astdefeasance is seeking a highly organized and proactive Executive Assistant to support our Chief Executive. In this pivotal role, you will be responsible for managing email correspondence, providing phone support, coordinating schedules, and handling general administrative tasks. The ideal candidate will possess at least five years of experience working directly with an executive in a small office environment, demonstrating exceptional communication skills and a strong attention to detail.