Executive Assistant at Mindlance | New York

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team at Mindlance. In this role, you will be essential in ensuring smooth operations and effective communication across departments.Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will be detail-oriented, possess strong communication skills, and demonstrate the ability to manage multiple tasks efficiently.

We are seeking an organized and efficient Executive Assistant to support our executive team at Mindlance. As part of our dynamic organization, you will play a crucial role in ensuring smooth operations and effective communication across departments. This position requires exceptional time management skills, the ability to prioritize tasks, and a proactive attitude in a fast-paced environment.

We are seeking a detail-oriented and driven Project Manager to join our dynamic team at Mindlance. In this role, you will be responsible for overseeing and coordinating various projects from inception to completion, ensuring they are delivered on time, within scope, and within budget. Your expertise will guide our teams in meeting client expectations while fostering a collaborative environment.

We are seeking a detail-oriented and analytical Business Analyst to join our dynamic team at Mindlance. In this role, you will be instrumental in gathering and analyzing business requirements, providing insights into data trends, and collaborating with stakeholders to drive strategic decision-making. If you have a passion for problem-solving and a knack for translating complex data into actionable strategies, we want to hear from you!

Join our innovative team at Mindlance as a Mobile Developer. We are looking for talented individuals who are passionate about mobile technology and eager to contribute to exciting projects. As part of our team, you will work on developing cutting-edge mobile applications that enhance user experiences and drive engagement.

Join our dynamic team at Mindlance as a Web Developer! In this role, you will leverage your programming skills to create engaging and efficient web applications. Collaborate with our team to design and implement innovative solutions that enhance user experience and meet client needs.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Join our dynamic team as a Front End Developer at Mindlance in the heart of New York City. You will play a crucial role in designing and implementing user-friendly web interfaces that enhance user experience and drive business success. Your expertise in HTML, CSS, and JavaScript will be instrumental in delivering high-quality, responsive web applications.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

Join our dynamic team at Mindlance as a Paralegal or Business Analyst, where your analytical skills and legal expertise will be put to great use. We are looking for detail-oriented professionals who thrive in fast-paced environments and are eager to tackle complex challenges. Whether you are assisting with legal documents or analyzing business processes, your contributions will be vital to our success.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Fundwell, we're transforming the landscape of business financing with our cutting-edge financial technology platform. Gone are the days of convoluted processes, hidden fees, and prolonged approval timelines. Our mission is simple: to provide businesses with swift, transparent, and customized capital solutions. As we expand our offerings to include receivables, payables, and embedded payments, we empower small to medium-sized enterprises across the nation to take charge of their cash flow.We are on the lookout for a meticulous and proactive Executive Assistant to join our leadership team. In this role, you will be entrusted to manage a variety of professional and personal tasks with the utmost discretion and attention to detail.Your ImpactEfficiently manage complex calendars, scheduling meetings, appointments, and travel logisticsAct as the primary liaison between executives and both internal and external stakeholdersHandle sensitive information with the highest degree of confidentialityPrioritize and oversee multiple projects simultaneously, navigating competing deadlinesScreen and respond to emails, calls, and correspondence on behalf of executivesFollow up with stakeholders to ensure accountability and progressPlan and coordinate company events, offsites, and team gatheringsOversee office operations and liaise with building management and vendorsAssist with special projects and initiatives as directedWhat Makes You Stand OutA minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar capacityExceptional organizational skills coupled with a demonstrated ability to prioritize and multitaskExcellent written and verbal communication abilitiesA high level of professionalism, integrity, and discretionStrong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)Ability to work independently with minimal supervisionFlexible schedule with a willingness to accommodate occasional after-hours requests

Join NBCUniversal as an Executive Assistant, where you'll support high-level executives and contribute to the dynamic world of media and entertainment. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across departments. We seek a proactive individual who thrives in a fast-paced environment and is adept at multitasking.

About the Role Sotheby's seeks an Executive Assistant in New York to support senior executives and help keep daily operations running smoothly. This position handles a wide range of administrative tasks and plays a key part in team coordination. Main Responsibilities Manage complex calendars and schedule meetings Coordinate travel arrangements and itineraries Prepare documents and presentations with attention to detail Act as a primary contact for both internal colleagues and external partners What Sets This Role Apart This position calls for strong organizational skills and the ability to communicate clearly with a variety of stakeholders. The Executive Assistant helps maintain efficient workflows and supports the success of Sotheby's executive team.

astdefeasance is seeking a highly organized and proactive Executive Assistant to support our Chief Executive. In this pivotal role, you will be responsible for managing email correspondence, providing phone support, coordinating schedules, and handling general administrative tasks. The ideal candidate will possess at least five years of experience working directly with an executive in a small office environment, demonstrating exceptional communication skills and a strong attention to detail.

Join Talkiatry as an Executive Assistant and become a pivotal part of our dynamic team. In this role, you will support our executive leadership by providing high-level administrative assistance, managing schedules, and coordinating communication. This is an exciting opportunity to contribute to our mission of delivering innovative mental health solutions.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**