Administrative Assistant I

Join our dynamic team at Mindlance as an Administrative Assistant I, where you will play a pivotal role in supporting our operations and enhancing our organizational efficiency. In this position, your responsibilities will include managing schedules, coordinating meetings, and providing essential administrative support to various departments. Your attention to detail and proactive approach will contribute significantly to our team's success.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

Executive Administrative AssistantWe are looking for a dedicated and detail-oriented Executive Administrative Assistant to join our dynamic healthcare leadership team. This full-time role is perfect for an individual with 1–2 years of administrative experience, who is adept at managing complex schedules, meeting deadlines, and ensuring critical tasks are completed effectively.Key Responsibilities:Coordinate intricate scheduling for internal and external meetings involving providers, administrative staff, and partner organizations.Maintain calendars, ensuring timely reminders, agenda distribution, and follow-ups after meetings.Track action items and deadlines from meetings to promote accountability and follow-through.Assist in the preparation of meeting materials and presentations.Keep organized filing systems and handle confidential information with discretion.

Join our dynamic team as an Administrative Assistant, where you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and supporting various administrative tasks. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to our team.

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

The Electrical Maintenance Supervisor plays a pivotal role in supporting the Plant Engineer by effectively leading both salaried and hourly personnel across various aspects of plant engineering, including General Maintenance, Cold End Mechanization, and Batch and Furnace departments. This position is responsible for the installation, repair, and maintenance of all plant systems, equipment, grounds, and facilities, while ensuring compliance with local, state, and federal regulations related to environmental affairs, OSHA, NFPA, and other governing bodies.Key Responsibilities:Assist in the direction and implementation of preventive maintenance programs.Conduct regular inspections of all plant systems, equipment, facilities, and grounds, implementing corrective actions as necessary and overseeing upgrades.Ensure the quality of work performed by maintenance and production staff in the Electrical / Electronic Technician group.Coordinate and supervise all construction and service work executed by external contractors as required.Oversee health and safety initiatives addressing ergonomic factors.Supervise the training of personnel to ensure electricians and electronic technicians are proficient in their roles, maintaining efficiency and high standards.Communicate and enforce adherence to prescribed safety and environmental regulations.Ensure the proper use of safety equipment and compliance with company safety policies.May oversee aspects of the plant apprenticeship program.Qualifications:A strong background in maintenance as an Electrician or Electronic Technician within an industrial setting.Comprehensive knowledge of Plant Electrical Systems, Control Systems, PLCs, AC Motor Drives, Robots, and Quality Inspection Systems, including Hot End Electronics.Experience with Lean Six Sigma principles, fostering a culture of continuous improvement among all relevant personnel.Familiarity with maintenance management software (preferably SAP).Excellent communication skills to effectively engage with all organizational levels.Reporting Structure: This position reports directly to the Plant Engineer.

Join our dynamic team at Integrated Resources Inc. as an Administrative Assistant! In this vital role, you will provide exceptional support to our office operations, ensuring efficiency and professionalism. Ideal candidates are detail-oriented, possess strong organizational skills, and thrive in a fast-paced environment. Your responsibilities will include managing correspondence, organizing files, and assisting with scheduling meetings.

Position: Administrative AssistantLocation: Corning, New York, USADuration: 1 yearWe are seeking a dedicated Administrative Assistant to support our team with various clerical and administrative tasks in a dynamic call center environment. The ideal candidate will possess at least a 2-year degree and demonstrate proficiency with Microsoft Office, particularly Excel. Responsibilities include answering phones, filing documents, faxing, copying materials, word processing, composing letters and memos, preparing reports, scheduling meetings, and performing data entry. You will have significant interaction with colleagues, clients, and suppliers while providing essential clerical support to management.

Join our dynamic team at Collabera Inc. as an Administrative Assistant Level III in New York. In this pivotal role, you will provide high-level administrative support, ensuring the smooth operation of our office and contributing to our team's success. Your responsibilities will include managing schedules, coordinating meetings, and maintaining efficient office workflows.

Join our dynamic team as an Administrative Assistant at Mindlance, where you will play a crucial role in supporting our daily operations. You will be responsible for various administrative tasks that ensure the smooth functioning of our office. This position is perfect for someone who is organized, detail-oriented, and has a passion for providing excellent support.

Join our dedicated team at Equus as an Administrative Assistant in Brooklyn! In this pivotal role, you will support our daily operations by performing various administrative tasks that ensure our office runs smoothly and efficiently.Your responsibilities will include managing correspondence, organizing files, scheduling appointments, and assisting team members with various projects. We seek a proactive individual with excellent organizational skills and a passion for helping others.

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Join the City of New York as an Administrative Assistant, where your organizational skills will play a vital role in supporting our team. In this position, you will manage various administrative tasks, ensuring smooth operations and effective communication within the department.

Join the City of New York as a Principal Administrative Associate I, where you will play a pivotal role in supporting key administrative functions. In this dynamic position, you will be responsible for organizing and managing various administrative tasks, ensuring efficient operations, and contributing to the overall success of the organization.

Join our dynamic team at Collabera as an Administrative Assistant, where you will play a pivotal role in supporting our operations and enhancing our organizational effectiveness. In this position, you will manage various administrative tasks, coordinate schedules, and ensure smooth communication across departments.The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment. If you're looking to grow your career in a supportive and collaborative setting, we encourage you to apply!

Almstead Tree & Shrub Care, a family-owned company with roots in arboriculture since 1964, is looking for an Administrative Office Assistant to join its New Rochelle, NY office. This position is well-suited for students or early-career professionals interested in building administrative skills in a professional environment. Role overview The Administrative Office Assistant plays a key part in supporting daily office operations. Organization, initiative, and a willingness to learn are important for success in this role. The position offers practical experience and the chance to work closely with different teams. Main responsibilities Handle filing, scanning, data entry, and manage documents. Respond to calls, emails, and correspondence in a professional manner. Assist with scheduling meetings and managing calendars. Support customer service by addressing inquiries and directing requests. Monitor office supplies and coordinate orders as needed. Help prepare reports, presentations, and internal documents. Organize and maintain both digital and paper filing systems. Assist with special projects and team initiatives as assigned. Help keep the office organized and professional. Requirements Currently enrolled in or recently graduated from a college or university (preferred for intern candidates). Strong organizational and time management abilities. Clear verbal and written communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook); Google Workspace experience is a plus. Comfortable multitasking and prioritizing in a busy office setting. Professional approach with attention to detail. Positive attitude and eagerness to learn. What to expect Hands-on experience in office administration and daily operations. Exposure to business processes and professional communication. Opportunities to collaborate with leadership and various teams. Mentorship and skill development to support career growth. Compensation and benefits Hourly pay ranges from $20 to $25. Benefits include medical, dental, and vision insurance, a 401(k) retirement plan, and paid time off.

Join Almstead Tree and Shrub Care, a proud second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964. As a TCIA accredited company, we prioritize our employees' professional growth, career aspirations, safety, and overall quality of life.We are eager to welcome enthusiastic professionals looking to advance their careers in tree care! Our offerings include competitive compensation, year-round employment, paid time off, health and retirement benefits, and a supportive, inclusive company culture. If you are ready to thrive at work every day, we invite you to grow with us!Key Responsibilities:Design efficient technician routes and service schedules, striving to exceed production standards.Ensure comprehensive understanding of all relevant paperwork, work orders, and special client instructions.Initiate phone calls for advance notifications and communicate via email with clients as necessary.Engage with technicians throughout the day to optimize workflow and address any concerns.Maintain appropriate inventory levels for all services to ensure seamless operations.Manage records and files related to technician credits and ensure DEC compliance.Support the billing department with data entry, reconciliations, and invoicing as needed.Handle incoming customer service calls and assist clients effectively.Organize files for payment processing and contribute to accounts receivable management.Ensure client records are kept up-to-date and manage filing duties.Distribute annual maintenance contracts to clients during the off-peak season.

Join our team as a Risk Management Administrative Assistant, where you will work closely with the Risk Manager to facilitate all risk management functions across Bushburg Properties Inc. This essential role contributes significantly to ensuring compliance with insurance policies, maintaining accurate documentation, and fostering efficient collaboration with internal teams and external partners.Key Responsibilities:Maintain an organized tracking system for all insurance policies, including renewal dates, Certificates of Insurance (COIs), and related documentation.Coordinate with the Risk Manager, insurance brokers, carriers, and vendors to gather, review, and distribute Certificates of Insurance (COIs).Assist in the preparation and review of insurance applications, endorsements, and policy binders.Support tracking of certificates for tenants, vendors, and contractors to ensure compliance with insurance requirements.Update internal insurance logs, schedules, and spreadsheets to ensure accuracy and accessibility.Document all incident reports, claims filings, and updates related to property, liability, auto, workers’ compensation, and other applicable policies.Collaborate with property managers and the legal team to collect necessary claim documentation, including photos and reports.Assist in drafting correspondence related to claims and follow-up communications with insurance carriers and claims adjusters.Ensure all claim files are current, meeting reporting deadlines and response timelines.Maintain a claims summary dashboard, regularly reporting on claim status and progress.Schedule and prepare agendas for meetings related to insurance and claims reviews, recording meeting minutes.Organize and maintain both digital and physical files in accordance with company standards.Assist with special projects and ad hoc requests from the Risk Manager as necessary.Monitor the bank’s insurance requirements to ensure ongoing compliance.This position is perfect for a detail-oriented professional adept at managing multiple priorities, ensuring accurate record-keeping, and supporting the daily operations of a comprehensive risk management program.

At Withum, we cultivate an environment where talent flourishes and individuality is celebrated. Join us for a journey filled with opportunities for personal and professional development, where entrepreneurial spirit and collaborative teamwork drive remarkable outcomes.Dive into various industries, acquire new skills, and connect with our diverse teams of professionals, gaining valuable insights into the career path you aspire to. Your career journey begins with you.Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!Withum is actively seeking an Administrative Operations Support Assistant for our Buffalo, NY office. In this role, you will perform essential administrative duties to ensure the smooth operation of our firm, delivering timely and high-quality project support as needed.Facilitate the efficient functioning of our Buffalo office.Collaborate with Office Administrators to assist staff and clients with tasks such as typing correspondence, preparing reports, and other administrative functions.

Position Overview:We are excited to welcome a highly organized and professional Part-Time Leasing Administrative Assistant to join our team at a prestigious Class A luxury building. This role is crucial in facilitating daily administrative and leasing activities, requiring exceptional organizational abilities, meticulous attention to detail, and a polished demeanor suitable for a high-end environment. The ideal candidate will provide comprehensive office support while collaborating with the leasing team to enhance tenant relations and manage leasing documentation effectively.Key Duties:Greet and assist potential tenants, current residents, and visitors with utmost professionalism and friendliness.Manage phone calls, address email inquiries, and coordinate appointments for leasing tours.Facilitate leasing processes by preparing lease documents, applications, and necessary follow-up communications.Ensure accurate maintenance of leasing and tenant records, both in digital and physical formats.Assist the leasing team in monitoring property availability, renewals, and coordinating move-ins and move-outs.Contribute to the preparation of marketing materials, flyers, and promotional content.Help organize property tours and ensure model units and common areas are ready for viewing.Perform general administrative tasks including filing, data entry, document scanning, and inventory management.Maintain a well-organized, clean, and inviting reception area.Support the property management team with special projects and building events as needed.