Administrative Assistant at National Life Group | New York

Join one of America’s most rapidly expanding insurance providers. Established in 1848, National Life Group is committed to fulfilling our promises, offering families stability during both prosperous and challenging times. Over the years, we have instilled peace of mind in families as they navigate their futures.Our mission transcends the insurance and annuity products we provide. We endeavor to enhance the world through our charitable foundation grants, volunteer time for our staff, eco-friendly workplaces, and initiatives that uplift local nonprofits.We cultivate a collaborative atmosphere that encourages growth and inspires our team members to embody our values: Do good. Be good. Make good.

At Life Space Digital, we are revolutionizing the out-of-home media landscape by introducing digital screens in bustling office, multifamily, and retail settings. Our innovative platform offers content-rich experiences and targeted advertising directly to building occupants and visitors, starting from elevators, lobbies, and shopping center concourses. With a strong leadership team and ambitious growth objectives, we are expanding rapidly across key U.S. markets, focusing on speed, precision, and delivering long-term value to our partners.We are currently searching for an Office & HR Assistant to facilitate daily office operations and HR coordination at our New York headquarters. This pivotal role is essential for sustaining a professional, organized, and welcoming office atmosphere while also assisting with recruitment logistics, onboarding coordination, and everyday administrative tasks. Ideal candidates will be highly organized, proactive, detail-oriented, and comfortable thriving in a fast-paced, high-growth environment.Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we seamlessly blend high design with smart technology to redefine expectations in everyday spaces.Your Key Responsibilities:Facilitate smooth office operations and workplace coordination.Contribute to a professional, organized, and inviting onsite experience.Provide HR and recruiting support, including interviews, onboarding, and internal coordination.Responsibilities in Detail:Oversee daily office operations and maintain a tidy, organized, and professional workplace.Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support daily operations.Welcome and assist guests, employees, and visitors to ensure efficient front-of-office functions.Support candidates attending in-person interviews, manage check-in, prepare interview spaces, and enhance the onsite candidate experience.Assist with interview scheduling, onboarding logistics, and general HR coordination in collaboration with the People team.Prepare workspaces, welcome materials, and ensure general office readiness for new hires and visiting team members.Assist with calendars, meeting arrangements, internal communications, and administrative tasks across teams.Manage expense coordination, invoices, office records, and light operational documentation as needed.

Join our dynamic team at Collabera as an Administrative Assistant, where you will play a pivotal role in supporting our operations and enhancing our organizational effectiveness. In this position, you will manage various administrative tasks, coordinate schedules, and ensure smooth communication across departments.The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment. If you're looking to grow your career in a supportive and collaborative setting, we encourage you to apply!

Join Hightouch as an Administrative Assistant, where you will play a critical role in ensuring the smooth operation of our office. You will be responsible for various administrative tasks that support our team and help us maintain our commitment to excellence. Your organizational skills will be key as you manage schedules, assist in project coordination, and facilitate communication across departments.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Dexis Consulting Group, we pride ourselves on being a vibrant professional services firm committed to collaborating with government and community leaders across the U.S. and globally. Our mission is to drive impactful social outcomes in an ever-evolving landscape. We foster a corporate culture built on inclusiveness, respect, fairness, and trust. Here, your creativity will be nurtured, and you will receive the guidance necessary to thrive in your role.About the PositionWe are seeking a dedicated full-time Executive Assistant contractor to provide vital administrative support to our Senior Leadership within a U.S. government agency.Key ResponsibilitiesEfficiently organize and prioritize a high volume of work for the Senior Leader and their office.Manage scheduling requests for meetings, including invitations and special events; coordinate official appointments.Welcome and guide guests at the Agency Headquarters.Implement a tracking system for incoming workload and correspondence to ensure timely responses.Draft and proofread correspondence, reports, and documents for the Senior Leader's office.Oversee incoming and outgoing communications, including emails, phone calls, and mail.Assist in travel coordination and process travel vouchers for the office.Maintain records and databases, tracking projects and deadlines efficiently.Collaborate with other departments and stakeholders on administrative projects and data requests.Process internal ethics clearances for event speakers.

Join KnowBe4, the world leader in Human Risk Management, where we empower over 70,000 organizations globally to safeguard their teams and AI systems for more than 15 years. As pioneers in security innovation, we have been harnessing AI since 2016, establishing ourselves as industry leaders from the beginning.Our HRM+ solution seamlessly integrates ongoing risk intelligence, cutting-edge technical defenses, and tailored training programs, enabling organizations to cultivate robust security cultures. We equip companies to comprehend, evaluate, and mitigate human risk across their workforce, effectively defending against deepfakes and the latest AI-driven threats.We are committed to the dual mission of protecting organizations from cyber threats while fostering a positive environmental impact. We believe that true resilience is collective, necessitating the protection of our people, data, and planet.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Join the City of New York as an Assistant Cloud Administrator within the Division of HPD TECH. In this pivotal role, you will support the management and optimization of cloud-based systems, ensuring seamless operation and integration with our IT infrastructure. You will collaborate with a dynamic team to implement solutions that enhance our cloud services, contributing to the city's mission of providing efficient public services.

Job OverviewJoin our dynamic team at skillerszone as a detail-oriented Administrative Assistant. In this pivotal role, you will be responsible for enhancing daily office operations through effective management of administrative tasks. Your organizational expertise will shine as you handle scheduling, maintain essential records, and facilitate seamless communication across departments. The ideal candidate will exhibit exceptional multitasking abilities and a commitment to excellence.

Role overview The Assistant Commissioner (ACCO) at the City of New York plays a key leadership role in shaping and managing citywide services. This position carries broad responsibility for essential operations and programs that affect diverse communities throughout New York. What you will do Oversee major programs and daily operations that support residents across the city Collaborate with internal teams and external partners to move strategic initiatives forward Contribute to policy development and guide the management of city programs Engage with community members and stakeholders to improve how services are delivered Provide leadership to help the organization achieve its goals efficiently and effectively Location This position is based in New York, NY.

The City of New York seeks an Administrative Services Coordinator to strengthen daily operations across departments. This full-time role centers on supporting a variety of administrative tasks and maintaining efficient workflows. Key responsibilities Coordinate administrative activities to ensure smooth operations Support teams by managing communication and project updates Assist with cross-departmental tasks as needed Collaboration This position works closely with multiple teams. The coordinator helps streamline communication and keeps projects moving forward by staying organized and responsive to changing needs.

The Bureau of Environmental Disease Prevention is dedicated to safeguarding community health by preventing environmental diseases and promoting health equity in homes, workplaces, and communities. We are seeking a motivated Administrative Assistant to provide essential support to our daily operations across five programs within the Bureau. You will report directly to the Senior Administrative Manager, who leads administrative efforts within the Bureau.Key Responsibilities:- Act as Facilities Liaison- Maintain the reception desk and serve as a Customer Service Representative- Manage the receipt and distribution of all incoming and outgoing mail/packages- Supply office materials to Bureau staff as needed- Assist staff in preparing folders, packages, mass mailings, and other materials- Submit and track General Administrative requests, including work IDs and Tribunal ID numbers- Address scheduling inquiries for new hires and manage Citytime schedule requests- Perform additional tasks as assigned.If you are interested in this opportunity, please contact us at sahn1@health.nyc.gov or call 347-396-6549 for more information.

As a Financial Adviser at New York Life, you will play a pivotal role in assisting clients to recognize and attain their financial aspirations. Our firm provides a diverse range of financial products and services, designed to help clients formulate a robust, long-term financial strategy. New York Life and its affiliates are committed to delivering prudent financial management, exceptional products, and unparalleled service.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

At Life Space Digital, we are revolutionizing the out-of-home media sector by implementing cutting-edge digital screens in bustling office spaces, multifamily residences, and retail environments. Our innovative platform provides engaging content and targeted advertising aimed directly at building occupants and visitors, starting in high-traffic areas such as elevators, lobbies, and shopping concourses. Supported by a seasoned leadership team and ambitious growth objectives, we are rapidly expanding into critical U.S. markets, prioritizing speed, accuracy, and sustained value for our partners.We are looking for a dynamic Outside Sales Representative to spearhead growth in key markets by forging strategic alliances with property owners, developers, and operators within the office and multifamily sectors. Your role will involve crafting territory strategies, nurturing new relationships, and guiding deals from initial contact to closure. This position is ideal for a top-performing sales professional with a strong understanding of real estate, a proven track record of building trust from the ground up, and the determination to surpass targets in a fast-paced environment.Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we merge sophisticated design with advanced technology to transform expectations of everyday environments.Your Focus in the Sales Funnel:Initiate outbound prospecting and relationship development with new accountsConduct high-volume outreach and convert leads into viable opportunitiesManage complex sales cycles to secure multi-site agreementsWhat You'll Achieve in This Role:Identify and pursue new business opportunities within designated marketsCultivate relationships with property groups and portfolio owners from initial contact through to partnershipOversee a high-activity pipeline with robust conversion rates and deal momentumClose long-term, multi-site contracts through consultative selling and value presentationCollaborate with internal teams to refine messaging and enhance sales processes

Join the City of New York as a System Administrator, where you will play a crucial role in maintaining and optimizing our IT infrastructure. This position offers an opportunity to work with a talented team to ensure the seamless operation of our systems.

Spring Health removes barriers to mental health care by tailoring therapy, coaching, medication, and related services to each individual. The company’s Precision Mental Healthcare platform uses clinically validated technology to personalize support. Spring Health partners with more than 450 organizations, including Microsoft, Target, and Delta Airlines, reaching 10 million people. The platform is externally validated for delivering net savings and a positive ROI for employers. With recent Series E funding, Spring Health is valued at $3.3 billion and backed by leading investors. Role overview This full-time, in-person Administrative Assistant role supports executives at Spring Health’s New York office (60 Madison Ave). The schedule is Monday through Friday, 9:00 AM to 5:30 PM, with a 30-minute lunch break. Candidates must live in the tri-state area and be available to work on-site five days a week. What you will do Provide daily administrative support to New York-based executives Manage calendars for senior leaders at SVP level and above Assist with in-office coordination and tasks as needed Handle multiple priorities while maintaining strong attention to detail Who thrives in this role Organized and resourceful professionals Individuals skilled at multitasking and supporting others People who value efficiency and accuracy Reporting structure This position reports to the Manager of Executive Support.