Senior Facilities Assistant

The City of New York is seeking a Senior Facilities Assistant to join its team in New York City. This position plays an important role in keeping municipal buildings operating efficiently and safely. Key Responsibilities Assist with a range of facility management tasks that support daily building operations Help organize and coordinate maintenance activities and schedules Contribute to maintaining compliance with safety standards and established protocols Role Focus This role centers on supporting the smooth operation of city facilities, working closely with others to address maintenance needs and uphold safety requirements.

The Chief of Facilities leads the management, maintenance, and daily operations of municipal buildings throughout New York City. This position plays a central role in shaping both the immediate function and the long-term planning for city-owned properties. What you will do Oversee the safety, upkeep, and sustainability of all city facilities Direct and support the team responsible for facility operations Develop strategies for property improvements and upgrades Ensure compliance with city, state, and federal regulations Promote operational efficiency across all municipal properties Location This role is based in New York City.

Join our dynamic team as a Facility Manager at Sago Group's focus group facility in New York City. In this pivotal leadership role, you will be instrumental in ensuring the seamless execution of all facility operations. Your primary responsibilities will include managing administrative and operational workflows while proactively anticipating and fulfilling client needs. Your hands-on approach to staff management, logistics coordination, and commitment to exceptional customer service will enhance individual project success and bolster our facility's reputation within the competitive market research sector. This position requires 100% in-person attendance at our facility, reporting directly to the Facility Director.Create positive onsite experiences to encourage repeat business.Act as a dedicated on-site concierge, fostering a welcoming environment while delivering outstanding customer service.Identify and swiftly address any signs of client dissatisfaction, maintaining a proactive and responsive approach to client issues.Lead a team comprising Facility Supervisors, Site Supervisors, and Client Service Representatives (CSRs).Supervise staff to uphold the highest standards of client and respondent satisfaction.Ensure adherence to consistency, efficiency, and meticulous attention to detail.Collaborate with the Facility Director in training and developing employees.Assist the Facility Director in providing continuous feedback and career coaching.Support the Facility Director in conducting annual performance evaluations for full-time and part-time staff.Operational Oversight:Delegate tasks effectively to facility staff, ensuring a comprehensive understanding of client expectations and project intricacies.Oversee hospitality and administrative functions within the facility for seamless operations.Coordinate with external vendors to ensure timely delivery of high-standard client needs.Assist with basic IT/AV issues and liaise with the AV/IT Department for problem resolution.Provide secondary support to Project Managers in client services and feedback.Maintain the facility and collaborate with property management and approved vendors.Project Execution and Administrative Tasks:Review all project materials during project kick-off to fully understand scope and requirements.Participate in kick-off calls with clients.Engage in comprehensive communication with clients prior to research initiatives to ensure all project needs are collected.Adhere to established facility project execution protocols, including paperwork, client welcome, and staff briefings.Ensure all client food service and day-of requests are fully met.Oversee participant compensation processes efficiently.

Join the City of New York as a Facility ADA Assessor, where you will play a critical role in ensuring compliance with the Americans with Disabilities Act (ADA) across various city facilities. Your expertise will help enhance accessibility and inclusivity for all residents and visitors. As an ADA Assessor, you will conduct thorough assessments, provide recommendations, and collaborate with various departments to implement necessary improvements.

The City of New York is seeking a Facilities Operations Analyst for a part-time position focused on improving how municipal facilities are managed. This role centers on reviewing current operational processes and pinpointing opportunities to enhance efficiency. Role overview As a Facilities Operations Analyst, the work involves examining facility operations, assessing workflows, and helping to implement changes that support better practices. The aim is to support the city's efforts in maintaining effective and well-run public spaces. Key responsibilities Analyze existing operational procedures within city facilities Identify areas where improvements can be made Support the rollout of updated processes and best practices Impact Insights and recommendations from this position will influence facility management strategies across New York City, helping to shape the future of municipal operations.

Role Overview The City of New York is hiring a Facilities Project Manager to guide facility projects across the city. This position focuses on planning, coordination, and delivery of projects that keep city facilities running smoothly and efficiently. Main Responsibilities Manage facility projects from initial assessment through completion Coordinate with city departments, contractors, and other stakeholders to keep projects on track Develop and maintain project plans, schedules, and budgets Conduct site assessments to identify needs and opportunities for improvement Apply facility management best practices to improve efficiency and functionality Location This role is based in New York City.

Role overview The Assistant Resident Building Superintendent plays a key part in the daily operations and upkeep of residential properties managed by the City of New York. This position works alongside the Resident Superintendent to keep building systems running smoothly, address repairs, and ensure all activities meet required safety standards. Main responsibilities Help monitor and maintain building systems to ensure proper functioning Coordinate and track repair work, making sure issues are addressed promptly Support efforts to comply with safety regulations and building codes Communicate clearly with residents and staff to address concerns and share updates What helps in this role Attention to detail and a proactive approach to maintenance tasks Strong communication skills for working with both residents and colleagues Ability to collaborate and contribute as part of a team This position is based in New York City.

Anthuria creates AI tools for skilled nursing facilities, turning detailed clinical notes into usable insights that support patient care, reimbursement, and compliance. The team includes healthcare industry veterans who understand the real-world challenges of clinical operations. With support from a healthcare-focused family office, Anthuria already works with 180 facilities across more than 10 states. Collaboration, curiosity, and technical excellence shape Anthuria’s culture. Team members have a direct influence on technical direction, company practices, and the products themselves. The company values open communication and aims to deliver practical value to clients. Role overview The Senior AI Applied Scientist role is based in New York City. This position is part of Anthuria’s early-stage technical team, offering the chance to influence both product and culture. What you will do Develop AI-driven features: Collaborate with cross-functional teams to design and build AI-powered tools that improve post-acute care operations. Write production-grade Python code and combine software engineering with machine learning to deliver reliable solutions. Manage evaluation frameworks: Define evaluation methods and metrics for AI systems. Test, monitor, and assess model performance to support rapid iteration and high-quality product delivery. Analyze requirements and user behavior to align with strategic goals. Foster a metrics-driven culture: Build data pipelines, product analytics, and experimentation processes that keep the team focused on measurable results. Communicate technical concepts clearly to stakeholders from various backgrounds. Ensure compliance and data security: Integrate security and HIPAA-grade compliance into every AI system, pipeline, and experiment to protect sensitive patient data as Anthuria grows. Advance AI innovation: Stay active in research, learn from customer workflows, and contribute ideas to improve Anthuria’s AI solutions.

The City of New York seeks a Senior Investigative Assistant District Attorney to join the District Attorney’s office in New York City. This role centers on supporting criminal investigations and legal proceedings with a strong commitment to integrity and professionalism. What you will do Conduct investigations tied to criminal cases, gathering facts and evidence as needed. Prepare and review legal documents to support ongoing casework. Work closely with law enforcement agencies throughout each stage of the investigative process. Uphold high standards of ethics and professionalism in daily work. Location This position is based in New York City.

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

Job Title: Production and Editorial AssistantContract Duration: 6 MonthsLocation: New York CityJob Overview: We are seeking a dedicated Production and Editorial Assistant for a short-term contract role focused on enhancing our AI and Bot content projects. The ideal candidate will engage in editorial tasks including reviewing, tagging, and editing content using various online applications. Responsibilities include: • Analyzing article snippets produced by our editorial team• Classifying content per established guidelines from the product team• Collaborating with our development team to integrate content into our database• Adding intents to ensure accessibility by our AI and voice engines• Testing the integrated content across various voice platforms including Google Home, Amazon Alexa, and Facebook Messenger.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Join the City of New York as an Assistant Counsel, where you will play a pivotal role in providing legal support and guidance within the various departments of the city. This is an exciting opportunity to engage in diverse legal matters, contribute to public service, and make a positive impact on the community.

Join the City of New York as a Legal Assistant, where you'll play a vital role in supporting legal operations within a dynamic environment. In this position, you will assist attorneys by managing case files, conducting legal research, and providing administrative support to ensure efficient legal proceedings.

Join the dynamic team at the City of New York as a Special Assistant. In this pivotal role, you will provide essential support to senior officials, facilitating efficient operations and contributing to key initiatives within the city.As a Special Assistant, you will be responsible for managing schedules, preparing reports, and assisting in the coordination of projects. Your organizational skills and attention to detail will be vital in ensuring the success of our team.

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join the City of New York as an Architectural Assistant, where you will play a vital role in shaping the architectural landscape of one of the world's most dynamic cities. As part of our dedicated team, you will assist in the design and planning of innovative projects that enhance the urban environment and improve the quality of life for residents.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

Join the City of New York as an Assistant Counsel, where you will have the opportunity to contribute to critical legal matters affecting one of the largest municipalities in the United States. In this role, you will assist in providing legal advice, drafting documents, and representing the city in various legal proceedings.

Role Overview The City of New York is seeking a Scheduling Assistant to help coordinate appointments and keep office calendars running smoothly. This role supports daily operations by managing schedules and ensuring meetings and commitments are organized. What You Will Do Arrange and confirm appointments for staff and visitors Maintain and update calendars Communicate schedule changes promptly Support the team with other administrative tasks as needed What We Look For Clear and professional communication skills Ability to manage several tasks at once Strong attention to detail Experience with scheduling or calendar tools is helpful Location This position is based in New York City.