Scheduling Assistant

Role Overview The City of New York is seeking a Scheduling Assistant to help coordinate appointments and keep office calendars running smoothly. This role supports daily operations by managing schedules and ensuring meetings and commitments are organized. What You Will Do Arrange and confirm appointments for staff and visitors Maintain and update calendars Communicate schedule changes promptly Support the team with other administrative tasks as needed What We Look For Clear and professional communication skills Ability to manage several tasks at once Strong attention to detail Experience with scheduling or calendar tools is helpful Location This position is based in New York City.

TransPerfect Legal specializes in supporting legal professionals with AI-powered technology, analytics, and multilingual solutions. The team manages e-discovery, forensic consulting, due diligence, privacy services, managed review, and staffing for a wide range of law firms and corporate legal departments. Role overview The Scheduling Coordinator plays a key part in keeping client projects on track. This role manages daily calendars, coordinates staffing with vendors, and serves as a communication bridge among sales teams, clients, and vendors. Main responsibilities Schedule depositions, arbitrations, and meetings through the internal database. Confirm schedules for the following day with clients and vendors. Assign qualified personnel to legal proceedings. Respond to client questions related to scheduling. Advise sales teams on scheduling procedures and assist with related communication. Answer office phones as needed. Document important details in job folders, including client requests and billing information. Identify and recruit new vendors for upcoming assignments. Take on additional tasks as directed by management. Growth and development TransPerfect supports professional growth and values team members who are motivated and open to learning. Advancement opportunities exist for those looking to align their skills and interests with their career path.

TransPerfect is seeking a Scheduling Coordinator to join the team in New York City. This role centers on organizing schedules and maintaining project timelines, helping projects stay on track and supporting communication throughout the organization. Key Responsibilities Arrange and update project schedules to align with client needs Track deadlines and assist in resolving scheduling conflicts Facilitate communication among project teams and stakeholders Support logistics to keep project progress steady What Sets You Up for Success Strong organizational skills Attention to detail Comfort managing several timelines at once Clear, professional communication This position is based on-site in New York City, New York.

Join Squarespace, a leading platform that empowers product teams to tackle meaningful challenges for customers and businesses alike. We are in search of a Senior Product Manager to spearhead the Acuity Classes product, which facilitates group-based businesses in selling, managing, and scaling both ad hoc and recurring experiences. The Classes product is designed for customers conducting group sessions, workshops, fitness classes, courses, and events. This segment has distinct needs compared to 1:1 appointment businesses, including capacity management, cohort pricing, attendance tracking, flexible enrollment, and scalable checkout. Currently, Classes is an early-stage product with vast potential for growth. This position will play a crucial role in defining its future and establishing a foundation for sustainable, long-term success. This role necessitates a meticulous approach to problem definition. You will be expected to gain a deep understanding of customer needs, business opportunities, and market dynamics prior to proposing solutions. Achieving success in this position means consistently basing product decisions on validated problems rather than inherited workflows or legacy systems. This is a hybrid position, requiring 1–3 days a week in our New York City office, and you will report directly to the Senior Group Product Manager within the Acuity Scheduling team.

Join the dynamic team at the City of New York as a Scheduler, where you will play a vital role in organizing schedules and ensuring the efficient operation of city services. As a key player, you will collaborate with various departments to coordinate appointments, manage resources, and facilitate communication across teams.Your organizational skills will be paramount in maintaining streamlined operations, and your attention to detail will help to ensure that all scheduling needs are met effectively.

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

Job Title: Production and Editorial AssistantContract Duration: 6 MonthsLocation: New York CityJob Overview: We are seeking a dedicated Production and Editorial Assistant for a short-term contract role focused on enhancing our AI and Bot content projects. The ideal candidate will engage in editorial tasks including reviewing, tagging, and editing content using various online applications. Responsibilities include: • Analyzing article snippets produced by our editorial team• Classifying content per established guidelines from the product team• Collaborating with our development team to integrate content into our database• Adding intents to ensure accessibility by our AI and voice engines• Testing the integrated content across various voice platforms including Google Home, Amazon Alexa, and Facebook Messenger.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Join the City of New York as an Assistant Counsel, where you will play a pivotal role in providing legal support and guidance within the various departments of the city. This is an exciting opportunity to engage in diverse legal matters, contribute to public service, and make a positive impact on the community.

Join the City of New York as a Legal Assistant, where you'll play a vital role in supporting legal operations within a dynamic environment. In this position, you will assist attorneys by managing case files, conducting legal research, and providing administrative support to ensure efficient legal proceedings.

Join the dynamic team at the City of New York as a Special Assistant. In this pivotal role, you will provide essential support to senior officials, facilitating efficient operations and contributing to key initiatives within the city.As a Special Assistant, you will be responsible for managing schedules, preparing reports, and assisting in the coordination of projects. Your organizational skills and attention to detail will be vital in ensuring the success of our team.

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join the City of New York as an Architectural Assistant, where you will play a vital role in shaping the architectural landscape of one of the world's most dynamic cities. As part of our dedicated team, you will assist in the design and planning of innovative projects that enhance the urban environment and improve the quality of life for residents.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

Join the City of New York as an Assistant Counsel, where you will have the opportunity to contribute to critical legal matters affecting one of the largest municipalities in the United States. In this role, you will assist in providing legal advice, drafting documents, and representing the city in various legal proceedings.

The City of New York is seeking an Executive Assistant to support daily office operations in New York City. This role centers on keeping executive leaders organized and ensuring the office functions efficiently. Key Responsibilities Provide direct support to executive leaders in their daily activities Oversee and coordinate complex calendars and schedules Arrange meetings and manage appointments Facilitate communication across departments Handle sensitive information with care and discretion Requirements Strong organizational abilities Clear, professional communication skills Keen attention to detail Capacity to manage several tasks simultaneously Professionalism and a strong sense of confidentiality

The City of New York seeks a First Executive Assistant District Attorney to support the District Attorney's office in New York City. This role centers on keeping daily operations organized and ensuring information flows smoothly among staff and external contacts. What you will do Manage a variety of administrative tasks for the District Attorney and office staff Coordinate schedules, arrange meetings, and oversee calendars Assist legal teams by preparing case materials and handling documentation Facilitate communication within the office and with outside parties Act as a liaison to external stakeholders when required What we look for Strong organizational skills Keen attention to detail Ability to maintain clear communication across teams Location This position is based in New York City.

Join the City of New York as a Community Assistant, a vital role where you will engage with diverse communities and contribute to local initiatives. Collaborate with city officials and community leaders to implement programs that enhance public welfare and community involvement.

Join our dedicated team at the City of New York as a Special Assistant. In this dynamic role, you will provide essential support to senior management, assisting in the coordination of projects and initiatives that drive our city forward. Your contributions will help enhance the operational efficiency of various departments, making a tangible impact on the lives of New Yorkers.

Role overview The City of New York seeks a Housing Assistant to support local housing programs. In this position, the Housing Assistant guides residents through the application process and helps connect them with city housing resources. What you will do Help residents complete housing applications Explain available housing programs and answer questions Check submitted documents for accuracy and completeness Requirements Careful attention to detail when working with forms and records Dedication to assisting community members with housing resources Clear communication skills and a supportive attitude This position is located in New York City.