Proactive Administrative Assistant

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Join the City of New York as an Administrative Assistant, where your organizational skills will play a vital role in supporting our team. In this position, you will manage various administrative tasks, ensuring smooth operations and effective communication within the department.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

Role Overview The City of New York is hiring a Division Administrative Officer / Special Assistant based in New York City. This position supports division leadership with a mix of administrative tasks, communication management, and coordination of departmental activities. What You Will Do Provide direct administrative support to division leaders Manage internal and external communications for the department Coordinate schedules, meetings, and departmental initiatives Help maintain organized operations to support productivity Key Qualities Strong organizational skills Attention to detail Ability to handle multiple priorities

Job OverviewJoin our dynamic team at skillerszone as a detail-oriented Administrative Assistant. In this pivotal role, you will be responsible for enhancing daily office operations through effective management of administrative tasks. Your organizational expertise will shine as you handle scheduling, maintain essential records, and facilitate seamless communication across departments. The ideal candidate will exhibit exceptional multitasking abilities and a commitment to excellence.

Join the City of New York as an Undergraduate Summer Intern in the role of Executive Administrative Assistant. This exciting internship opportunity will allow you to gain valuable experience while supporting executive-level staff. You will assist with various administrative tasks, contribute to project management, and enhance your professional skills in a dynamic work environment.

Join the City of New York as an Assistant Cloud Administrator within the Division of HPD TECH. In this pivotal role, you will support the management and optimization of cloud-based systems, ensuring seamless operation and integration with our IT infrastructure. You will collaborate with a dynamic team to implement solutions that enhance our cloud services, contributing to the city's mission of providing efficient public services.

About the Role Sent is looking for an Office Administrator in New York City to help keep daily operations on track. This role handles a range of administrative duties that support the whole team. What You Will Do Manage schedules and calendars for staff Organize meetings and coordinate logistics Handle general office tasks and documentation Support team members with administrative needs What Matters Here Strong organizational skills Attention to detail Ability to keep office operations running smoothly

The Bureau of Environmental Disease Prevention is dedicated to safeguarding community health by preventing environmental diseases and promoting health equity in homes, workplaces, and communities. We are seeking a motivated Administrative Assistant to provide essential support to our daily operations across five programs within the Bureau. You will report directly to the Senior Administrative Manager, who leads administrative efforts within the Bureau.Key Responsibilities:- Act as Facilities Liaison- Maintain the reception desk and serve as a Customer Service Representative- Manage the receipt and distribution of all incoming and outgoing mail/packages- Supply office materials to Bureau staff as needed- Assist staff in preparing folders, packages, mass mailings, and other materials- Submit and track General Administrative requests, including work IDs and Tribunal ID numbers- Address scheduling inquiries for new hires and manage Citytime schedule requests- Perform additional tasks as assigned.If you are interested in this opportunity, please contact us at sahn1@health.nyc.gov or call 347-396-6549 for more information.

Join the City of New York as a Program Administrator, where you will play a vital role in managing and overseeing various programs that enhance the quality of life for our residents. This position requires strong organizational skills, the ability to work collaboratively, and a commitment to public service.

Join the City of New York as a Clearance Administrator and play a vital role in managing and maintaining clearance processes within our dynamic organization. You will be responsible for ensuring compliance, assisting in administrative tasks, and fostering effective communication among departments.

The City of New York seeks a Chief Administrative Officer (CAO) to lead core administrative operations. This executive position plays a central role in shaping how departments collaborate, with a focus on streamlining processes, ensuring compliance, and fostering a healthy organizational culture. Role overview The CAO manages administrative functions throughout the city’s organization. The role involves promoting operational improvements, supporting effective processes, and working to maintain a positive and productive workplace. Collaboration with department leaders is essential to implement best practices and uphold standards. Key responsibilities Direct administrative operations across all departments Advance operational efficiency and process improvements Ensure compliance with laws and regulations Partner with leadership to apply organizational best practices Support a constructive and engaged work environment Requirements Significant experience in public administration Leadership background in large, complex organizations Strong skills in communication and collaboration Commitment to public service and organizational progress Ability to drive change and build consensus among departments Location This role is based in New York City.

Join the City of New York as an Administrative Supervisor, where you will play a crucial role in overseeing administrative operations and ensuring efficiency across various departments. You will lead a team of administrative professionals, providing guidance and support while fostering a collaborative work environment.

Join the City of New York as a Clearance Administrator, where you will play a vital role in supporting various administrative processes. Your responsibilities will include managing clearance documentation, assisting with compliance requirements, and collaborating with different departments to ensure the smooth operation of city functions.

The City of New York is hiring a Clearance Administrator to manage clearance processes and support compliance across departments. This full-time position is located in New York City. Key Responsibilities Oversee clearance procedures and confirm they align with regulatory standards Maintain accurate records for all clearance-related activities Collaborate with various departments to keep operations on track and resolve issues quickly Look for ways to improve workflow and increase efficiency What Makes a Good Fit Careful attention to detail when handling records and processes Strong organizational skills to manage several tasks and deadlines at once Clear communication with colleagues throughout the organization

Role overview The City of New York seeks a Clearance Administrator to manage clearance processes and support compliance initiatives within New York City. This position plays a key part in ensuring procedures are followed accurately and efficiently across departments. What you will do Manage clearance procedures from start to finish Monitor compliance with applicable regulations and policies Coordinate with internal teams to keep processes on track Maintain thorough records and documentation for all clearance activities Look for ways to improve process efficiency without sacrificing accuracy Requirements Keen attention to detail and strong organizational skills Ability to handle multiple tasks and meet deadlines Effective communicator who collaborates well with different departments Dedication to maintaining high standards for accuracy and compliance

Join the City of New York as a Clearance Administrator. In this pivotal role, you will be responsible for managing and processing clearances to ensure compliance with regulations and policies. Your attention to detail and organizational skills will be crucial in maintaining the integrity of our clearance processes.

We are seeking a detail-oriented and highly organized Clearance Administrator to join our team. In this role, you will be responsible for managing clearance processes, ensuring compliance with applicable regulations, and maintaining accurate records. You will work closely with various departments to facilitate the clearance of documents and assist in the overall operational efficiency of our organization.

Join the City of New York as an Administrative Coordinator, where you will play a pivotal role in ensuring the smooth operation of administrative functions. This position requires an individual who is detail-oriented, organized, and possesses excellent communication skills. You will be responsible for managing schedules, coordinating meetings, and supporting various departmental initiatives.