Operations & Office Manager

Join Tavily as an Operations & Office Manager in the vibrant city of New York. In this pivotal role, you will oversee daily office operations, manage administrative functions, and ensure that our team has the resources needed to succeed. We are seeking a proactive individual who is detail-oriented and passionate about optimizing our operational processes.

We are seeking a dynamic and organized Office Manager to join our team at range. In this role, you will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring a productive work environment for all employees. Your exceptional organizational skills and ability to multitask will contribute to our company’s success.

The Department of Homeless Services (DHS) is a leading organization dedicated to combating homelessness in New York City. By collaborating with various public agencies and nonprofit partners, DHS aims to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers in transitioning from shelters to suitable permanent housing.DHS prides itself on its commitment to continuous improvement, employing innovative strategies to ensure high-quality services that expedite the journey from shelter to self-sufficiency. With a substantial budget and a dedicated team managing numerous facilities, DHS is well-equipped to meet the diverse needs of those experiencing homelessness in the city.The Operations Office Manager will undertake complex administrative responsibilities to support the Office of the Chief Operating Officer. Key duties include gathering confidential operational information, preparing memos and reports, and overseeing special projects.As an Operations Office Manager, your responsibilities will include:Managing calendar scheduling for the Chief Operating Officer, coordinating meetings with internal and external stakeholders, and preparing relevant materials.Addressing a high volume of complex inquiries and issues, often involving sensitive information.Overseeing office supplies, maintaining inventory, and coordinating procurement with vendors.Executing various high-level administrative tasks and special projects as directed.Facilitating onboarding processes for new hires, ensuring they are equipped with necessary resources.Tracking project timelines and deliverables, providing updates as required.Acting as a liaison between various divisions and senior staff.Organizing and maintaining office systems and records.Coordinating events and activities for Operations staff, including employee recognition initiatives.Assisting employees with ID creation and access needs.

Chief Operating Officer (COO)Telos Health Systems is seeking a dynamic Chief Operating Officer (COO) to lead our operational infrastructure as we expand our reach across the nation. This executive role is pivotal in delivering high-quality clinical services in a rapidly growing healthcare platform.Position OverviewThe COO will be accountable for optimizing operations across multiple departments, including Clinical Operations, Provider Services, Implementation, and Operational Analytics. The role requires a visionary leader who can integrate people, processes, and technology to achieve operational excellence and financial success.Key ResponsibilitiesDrive the execution of Telos’ growth strategy across geographic regions.Ensure operational excellence and clinical consistency across all services.Collaborate with executive leadership to support seamless onboarding and deployment of clinical teams.Translate strategic goals into actionable plans ensuring timely and effective execution.

About EliseAIAt EliseAI, we are dedicated to transforming vital sectors such as housing and healthcare. Recognizing that everyone deserves a secure place to live and access to quality healthcare, we strive to simplify these experiences. By seamlessly integrating AI agents into existing workflows, we enhance efficiency, cut costs, and elevate the overall experience for all users.Housing: Our platform streamlines processes for renters, from touring apartments to signing leases and submitting maintenance requests, ensuring all necessary information is easily accessible in one location.Healthcare: We simplify the healthcare experience by facilitating appointment scheduling, intake form completion, and provider communication, allowing patients to focus on their health rather than paperwork.With EliseAI, organizations can minimize manual tasks, enhance accessibility, and deliver an integrated service experience. Recently, we secured a $250 million Series E funding led by Andreessen Horowitz to further our mission.About The RoleWe are seeking an enthusiastic Office Operations Assistant to join our People Operations team. In this role, you will play a crucial part in ensuring our workspace is welcoming, efficient, and impeccably organized. Your proactive support will contribute to a high-quality experience for employees, visitors, and leadership alike.Key ResponsibilitiesOffice & Facilities SupportManage daily office operations, including workspace organization, seating chart maintenance, and upkeep of conference rooms and common areas.Collaborate with People Ops and IT to set up workstations and equipment for new hires.Coordinate seating assignments and desk relocations for new hires and internal transfers in cooperation with team managers.Ensure storage areas and common spaces are organized and functional.Monitor cleanliness and maintenance requirements; assist in coordinating repairs with vendors.Employee, Visitor & Security SupportProvide assistance to employees and visitors, ensuring a secure and welcoming environment.

About the Role The Bureau of Operations seeks an Office Assistant to help keep daily administrative work on track. This position supports routine office tasks and helps maintain smooth operations across the team. What You Will Do Assist with general administrative duties Support daily office functions to ensure efficiency Contribute to the Bureau’s ongoing city initiatives Location This role is based in New York City.

6sense is seeking an Associate Office Manager to support the team in New York City. This position centers on keeping daily office operations running smoothly and maintaining an organized, productive workspace. Role overview The Associate Office Manager will coordinate administrative tasks and help foster a welcoming environment for colleagues. Attention to detail and a proactive approach are important in this role. What you will do Oversee daily office operations to ensure everything runs efficiently Coordinate various administrative duties as needed Support efforts to create a positive and organized workplace Who succeeds here This role suits someone who enjoys a busy setting and takes pride in supporting others. A passion for organization and a collaborative spirit are valued in this position.

GovDash is dedicated to empowering businesses to secure and fulfill government contracts that benefit American society.Our innovative AI-driven platform serves as a comprehensive, secure, and workflow-oriented solution for managing the entire contracting lifecycle—from identifying opportunities and capturing bids to executing proposals, winning awards, and managing post-award operations.In 2025 alone, our clients successfully secured over $5 billion in government contracts. With $42 million in funding, we are poised to rapidly enhance our product offerings and expand GovDash on a national level.About This RoleWe are seeking a proactive Office Manager to ensure our New York City headquarters operates flawlessly. You will be the central operational figure within our office, tasked with maintaining efficient office operations and overseeing vendor relationships. This role is ideal for an individual who takes pride in fostering a polished, organized, and inviting atmosphere, and who aspires to be the backbone of a dynamic startup.You will be responsible for all aspects of office functionality: managing daily operations, coordinating monthly team events, liaising with vendors, and ensuring that every detail is meticulously managed. This position is highly visible and offers you substantial ownership over your responsibilities.This position reports directly to the Head of Operations, is based in New York City, and requires you to be present in the office five days a week.

About Eight Sleep Eight Sleep builds technology to help people unlock better sleep and, in turn, better health and performance. Our products combine hardware, software, and AI to personalize recovery and improve mental, physical, and emotional well-being. High achievers, athletes, and health-focused customers in over 30 countries use our solutions. Fast Company named us one of its Most Innovative Companies in 2019, 2022, and 2023, and TIME has twice included us in its “Best Inventions of the Year.” Our team values agility, focus, and a drive for impact. We iterate quickly, sweat the details, and aim to help our members wake up stronger every day. What Makes Working Here Unique Every role at Eight Sleep involves working with advanced technology and collaborating with skilled colleagues. We believe sleep can be a tool for living better, not just a necessity. Our culture values intensity and high standards, inspired by the mindset of elite performers. This is not a typical 9-to-5 job. We move fast, push boundaries, and care deeply about our work’s impact. For those who thrive under pressure and want to build something meaningful, Eight Sleep offers a place to grow. Office Manager Role Overview The Office Manager will run daily operations at our New York City office. This role is essential in creating a productive, efficient, and welcoming workplace for both employees and guests. The position is fully in-person: all NYC-based staff, including the Office Manager, work onsite Monday through Friday.

At Profound, we are dedicated to empowering organizations to navigate and manage their AI presence effectively. As we experience rapid growth across our offices and teams, we are seeking an enthusiastic Office & People Experience Manager. This pivotal role will oversee the daily operations of our New York City headquarters, ensuring an exceptional onboarding process and a vibrant company culture as we expand.Your contribution will be essential in maintaining a seamless office environment, helping new team members feel welcomed from the start, and fostering a workspace that reflects the dynamic nature of Profound.Your ResponsibilitiesManage daily office operations in NYC, including cleaning, maintenance, technology, security, supplies, and overall readiness.Oversee the inventory of office supplies, snacks, meals, and equipment.Liaise with vendors and service providers such as building management, IT, cleaning, catering, and delivery services.Ensure the office space is organized, functional, and conducive to high-quality work.Assist with new hire onboarding in collaboration with the Operations team by preparing the office, welcoming new employees, and guiding them through their first day.Conduct office tours and manage first-day logistics to help new hires navigate their environment and understand processes.Coordinate onboarding touchpoints, including welcome breakfasts, first-week activities, and social engagements.Act as the primary in-office contact for inquiries, issues, and daily operational needs.Plan and execute team events, lunches, celebrations, and traditions that enhance team connectivity without hindering productivity.Support visiting teammates and leaders with office arrangements, schedules, and logistics.Collaborate with the Operations team to maintain a cohesive office experience as Profound continues to grow in NYC, SF, and London.

We are seeking a dedicated and organized Office Manager to oversee daily operations and enhance the efficiency of our office environment. The ideal candidate will be a proactive leader with exceptional communication skills and a knack for problem-solving. Responsibilities include managing office supplies, coordinating administrative tasks, and ensuring a positive workspace.

About UsAt Office Hours, we are revolutionizing the way organizations connect with industry experts. Our on-demand expert network empowers professionals to earn by sharing their invaluable knowledge through advisory roles, project engagements, and AI model training. We simplify the process, handling all aspects like screening, compliance, scheduling, and payments, so our experts can focus on delivering impactful insights.As a rapidly growing and profitable company, we’re expanding our expert network, introducing new offices and products. With headquarters in San Francisco and additional locations in Brooklyn and Bangalore, we proudly serve a diverse clientele including leading digital health firms, tech innovators, institutional investment groups, consulting agencies, and AI laboratories. Our growth is supported by top marketplace investors and operators from well-known companies including DoorDash, Airbnb, and Affirm.Our PhilosophyWe believe that human knowledge is the most valuable asset in the world. Despite our interconnectedness, much of this knowledge remains untapped and inaccessible. Our vision is to democratize knowledge sharing, making it easily accessible and scalable through innovative tools designed for the modern knowledge economy.Role OverviewAs a Client Solutions Manager, you will take charge of a diverse portfolio of enterprise clients, driving their growth and success. You will develop and implement tailored account acquisition and expansion strategies while mentoring a high-performing team. Your clientele will include some of the top investment firms in the region.This dynamic, client-focused role emphasizes portfolio growth and team leadership. You will dedicate your time to strategizing growth initiatives, executing impactful projects, and nurturing top talent. As a key contact for our clients, you will collaborate closely with our product and engineering teams to translate client insights into actionable product enhancements.We seek candidates with a proven track record in managing client-facing teams within enterprise business development or customer success. If you thrive on challenges and are passionate about growing client portfolios and developing exceptional teams, we want you to join us.

Role Overview The City of New York is hiring an Operations Manager to guide daily operations and support efficient service delivery. This role coordinates activities across multiple departments and looks for ways to improve how work gets done. Key Responsibilities Oversee operational processes to maintain efficiency and quality of services Coordinate projects and activities between departments Identify opportunities to streamline workflows Implement practices that support productivity and ongoing improvement Lead and support a team, encouraging collaboration and professional growth Location This position is based in New York City.

At the Monad Foundation, we are a passionate team of ecosystem and community builders dedicated to significantly enhancing the impact of decentralized technologies. We are firm believers in the potential of the Monad blockchain, a high-performance EVM Layer 1, to revolutionize the world of decentralized applications.The OpportunityWe are seeking a proactive and detail-oriented individual to join our Workplace Operations team in New York City. This role is essential for managing the daily operations of our office and ensuring a smooth employee experience throughout their journey with us. The ideal candidate will create a welcoming environment, ensuring that all logistics for employees, candidates, and visitors run seamlessly.In this position, you will collaborate closely with the Recruiting, IT, and Operations teams, acting as a vital link between workplace logistics and employee experience. You should possess excellent communication and organizational skills, embodying a “host mentality” to make everyone feel valued and cared for. This dynamic role requires someone who excels in fast-paced environments, managing multiple responsibilities effectively.Our office is located in the Flatiron district of Manhattan, NYC. This position requires full-time on-site presence (5 days/week).

Access Holdings Management Firm seeks an Office Manager and Executive Assistant based in NYC, NY. This position keeps daily office functions running smoothly while providing direct support to the executive team. The role requires a knack for organization, careful attention to detail, and the ability to juggle multiple priorities. Key responsibilities Oversee daily office operations to maintain efficient workflows Handle scheduling, correspondence, and administrative support for executive leadership Maintain an organized and productive workspace Assist with team coordination and contribute to office projects as needed Requirements Proactive problem-solving skills Strong organizational abilities High attention to detail Comfort managing several tasks at once

We are seeking a highly motivated Delivery Operations Manager to join our dynamic team at via. In this pivotal role, you will oversee our delivery operations, ensuring efficiency and excellence in service delivery. You will collaborate with cross-functional teams to implement strategies that enhance operational performance and customer satisfaction.

At Profound, we are dedicated to empowering organizations to navigate and manage their AI presence effectively. As we experience rapid growth, we are seeking a dynamic People Operations Manager to spearhead our people operations and enhance the overall employee experience. This role encompasses various aspects including onboarding, manager support, performance management, benefits administration, and compliance.This position is ideal for a hands-on professional who thrives in a fast-paced startup environment, enjoys close collaboration with team members, and is passionate about developing streamlined people processes that foster an engaging workplace culture.

Role Overview superdial is hiring an Office Manager and Events Coordinator in New York City. This role covers both daily office operations and the planning of external events that build relationships and raise the company’s profile. Expect to work closely with teams across the company and play a key part in shaping both internal culture and public presence. Main Responsibilities Office Operations Keep the office running smoothly each day, ensuring an organized and efficient workspace. Manage office vendors, supplies, and systems. Maintain a clean and welcoming environment for all staff and visitors. Coordinate onboarding logistics so new hires have a positive first-day experience. Team Experience and Culture Organize weekly in-office gatherings such as team lunches and celebrations. Support company culture by planning engaging in-person experiences. Act as a point of contact for team coordination and communication. External Events and Conferences Plan and manage superdial’s participation in industry conferences and events. Handle logistics: registration, travel, shipping, and on-site coordination. Work with leadership and sales to set event goals and attendee strategies. Hosted Dinners and Activations Arrange executive dinners and small-group events around major conferences. Source venues, manage guest lists, and ensure each event meets high standards. Design thoughtful experiences that reflect the superdial brand. Vendor and Logistics Management Build and maintain strong relationships with venues, vendors, and event partners. Negotiate contracts to secure cost-effective solutions. Oversee timelines, budgets, and execution details for all initiatives. What We’re Looking For Strong attention to detail and a proactive mindset. Comfort working in a busy environment and handling multiple tasks at once.

Garage seeks an Executive Assistant and Office Manager based in New York City. This position plays a key role in supporting company leadership while handling the daily needs of the office. The work blends executive assistance with practical office management to keep operations on track. Key responsibilities Manage calendars for executives and arrange meetings Coordinate appointments and organize meeting logistics Oversee daily office operations and routines Help maintain an organized, efficient workplace Requirements Background as an executive assistant or office manager Strong organizational skills Proactive problem-solving style Comfortable in a busy office environment

The Agency You'll Join:The New York City Mayor's Office plays a vital role in managing city services across the five boroughs, collaborating with public agencies and departments, and overseeing public properties. This administration is at the forefront of initiatives aimed at enhancing affordability, reducing inequality, improving public safety, ensuring efficient service delivery, and strengthening New York City's economy. We prioritize leadership, transparency, fairness, and efficiency, and actively seek diverse talents from various sectors to join our dedicated team. For current job opportunities, please visit our careers page.The Team You'll Work With:The Mayor's Office of Correspondence handles the reading, routing, responding to, and archiving of all communications directed to the Mayor. This unit safeguards the Mayor's official seal and signature, drafts mayoral messages, certificates, citations, and proclamations for events, and assists other mayoral offices and agencies with various writing and editing tasks. The office also archives both digital and hard copy records and routes letters to city agencies for action, necessitating extensive knowledge of the inner workings of City government. Additionally, this unit collects and archives all mayoral gifts.The Problems You'll Solve:The Operations Associate acts as a key point of contact for both hard copy correspondence sent to the Mayor and digital tracking of unit workflow, including mayoral gifts. Collaborating with stakeholders citywide, you will read, route, track, and report on constituent correspondence. The Operations Associate will also support the Operations team while gaining in-depth knowledge about the inner workings of City government.Responsibilities include, but are not limited to:- Creating digital records and assigning all digital and hard copy correspondence to the appropriate agencies.- Tracking agency-specific issues for our office, such as heat/hot water complaints and housing assistance requests.- Reading, routing, and tracking correspondence received through the nyc.gov website.- Creating digital records of hard copy correspondence for responses from writers.- Analyzing and reporting on agency correspondence compliance with Citywide customer service standards.- Assisting with additional administrative duties as needed.- Demonstrating proficiency in database support and technical troubleshooting.- Providing support to the Operations team as directed.About You:- You have proficiency in the Microsoft Office suite (particularly Word, Excel, and Outlook), as well as other digital operations platforms.- You are capable of working independently.- You can adhere to established procedures.- You possess strong attention to detail.- You have excellent problem-solving skills.MAYORAL OFFICE ASSISTANT - 06405