Executive Assistant to the CEO at Via | New York City

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About the Role Via Transportation, Inc. is hiring a Strategic Growth and Sales Lead in New York City. This position shapes growth initiatives and helps expand Via’s presence in the market. The role calls for a mix of strategic thinking and hands-on sales experience to strengthen operations and reach new partners.

Join the innovative team at Via as a Motion & AI Video Designer, where you'll play a key role in creating visually stunning and impactful videos that integrate artificial intelligence technologies. Your creativity will help shape the way we communicate our brand and engage with our audience.In this position, you will collaborate with cross-functional teams to produce high-quality motion graphics and video content that resonates with our users and enhances our marketing strategies. If you are passionate about pushing the boundaries of video design and AI, we want to hear from you!

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

At Via, we are dedicated to revolutionizing public transportation, making it more accessible to jobs, healthcare, and education for everyone. Our innovative platform serves as the technological backbone for contemporary transit networks, transforming outdated and fragmented public transport systems into intelligent, data-driven, and efficient digital networks. With numerous agency partnerships across the globe, Via stands out as a leading provider of transportation technology and services. As a Full Stack Software Engineer on the Remix engineering team, you will play a crucial role in developing software solutions that cities rely on to design and enhance public transport systems, prioritizing accessibility, equity, and sustainability. You will collaborate closely with designers, product managers, and customers, taking ownership of features from concept through production, while influencing both our development processes and product direction. Our technology stack includes Typescript with React and Mapbox, along with Rails, Python, and Postgres with PostGIS. However, we prioritize strong full-stack fundamentals and a user-centered approach to product development.

Join Acumen as an Executive Assistant to the CEO, where you'll play a vital role in enhancing the efficiency of our executive leadership. This position requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules and communications.

Join DualEntry as an Executive AssistantFounded in 2024, DualEntry is rapidly establishing itself as a leader in the AI-driven financial technology sector. We are at the forefront of transforming finance with our innovative AI-native ERP solutions, designed to streamline processes and enhance efficiency for accounting teams across the globe.As the Executive Assistant to the CEO, you will play a pivotal role in maximizing the CEO's effectiveness, ensuring optimal execution of company initiatives, and keeping our operations running smoothly at an accelerated pace.This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to excellence.

Join our dynamic team at CoStar Group, where we are seeking an exceptionally organized and reliable Executive Assistant to support our founder/CEO in navigating a multifaceted professional and personal landscape. As the operational backbone of her daily activities, you will expertly manage her schedule, logistics, communications, and projects with precision and insight. Your proactive approach will allow you to anticipate needs before they arise, creating efficient systems that streamline processes and enhance productivity. You will ensure that everything runs smoothly and effectively, becoming an invaluable asset to our executive team. Key Responsibilities Oversee calendar management, travel coordination, and scheduling across multiple time zones. Manage projects from inception to completion: tracking deliverables, coordinating stakeholders, and following up on outstanding tasks. Handle personal logistics in New York City: errands, appointments, and household management. Draft and manage communications, ensuring discretion and sound judgment in all interactions. Develop and maintain systems that align professional and personal commitments. Proactively identify and address potential challenges before they escalate. Utilize AI tools to automate tasks, summarize information, and minimize low-value work. Ideal Candidate Profile Highly organized with a knack for creating systems where none exist. Discreet and trustworthy, capable of managing sensitive information. Proactive and observant, with a talent for spotting needs and acting on them without prompting. Located in NYC and available for in-person errands and support as needed. Fluent in AI tools, leveraging technology to enhance efficiency. Position Details Location: New York City Schedule: Full-time (40 hours per week) Work Style: On-site Salary Range: $70,000–$85,000, commensurate with experience Comprehensive health coverage including $0 deductible medical, vision, and dental insurance 401(k) plan with 5% matching Three weeks of paid time off, plus federal holidays. Additional time off is managed directly with the executive. Start Date: As soon as possible

Role Overview The City of New York is hiring an Executive Director to guide major initiatives focused on improving life throughout New York City. This position carries responsibility for setting direction, managing day-to-day operations, and building strong relationships with community partners. Key Responsibilities Lead strategic planning efforts to advance citywide goals Oversee operational management for ongoing and new initiatives Develop and maintain partnerships with community organizations Shape and implement policies that support equity, sustainability, and innovation in neighborhoods across the city Location This role is based in New York City.

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

The City of New York seeks an Assistant Mechanical Engineer to join the Division of Property Management. This position plays a key part in maintaining and upgrading city building infrastructure. Role overview Work includes supporting the planning, design, and supervision of mechanical engineering projects. The focus is on improving systems and services across city properties. Key responsibilities Assist in developing plans and technical designs for mechanical systems in city buildings Support project oversight to ensure work meets standards and timelines Contribute to efforts that enhance building infrastructure and services Location This role is based in New York City.

EXECUTIVE ASSISTANTLocation: New York City (Hybrid)Type: Full-timeAbout UsAt Contradict Capital, we are dedicated to transforming lower-middle-market businesses through strategic control investments. Our operator-oriented investment platform emphasizes long-term partnerships with management teams to enhance operational effectiveness and sustainable value creation. Currently, we are deploying our inaugural institutional fund with around $300 million in committed capital, targeting control-oriented private equity investments across various sectors.Position OverviewAs an Executive Assistant, you will play a pivotal role in providing high-level administrative and organizational support to our senior leadership. This position demands a high level of trust, discretion, and the capacity to manage multiple priorities in a fast-paced investment environment.ResponsibilitiesOversee complex calendars, scheduling, and meeting arrangements across various priorities and time zones.Coordinate travel logistics and itineraries, accommodating last-minute changes and multi-stop travel plans.Act as a primary contact for inbound communications; manage email inboxes and draft correspondence.Facilitate meetings with investors, business owners, brokers, advisors, and internal stakeholders.Prepare documents for signatures, maintain organized records, and manage document workflows.Track action items, follow-ups, and deadlines to ensure seamless execution of commitments.Assist in organizing internal processes, including meeting notes, agenda preparation, and light project management.Handle sensitive and confidential information with the utmost discretion and professionalism.Assist with various personal and administrative tasks as required.QualificationsMinimum of 5 years of experience supporting senior executives, founders, or principals.Exceptional organizational skills and meticulous attention to detail.Excellent written and verbal communication abilities.High level of discretion and professionalism with sensitive information.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.

Account Executive - New York CityRevenue - WeatherBugAbout UsWeatherBug, part of GroundTruth, is a leading platform providing hyperlocal and live weather data along with proactive weather alerts to our consumers. With over 15 million unique users monthly across various platforms, our mission is to deliver environmental intelligence that enhances everyday life. Our app has been recognized as a top-rated weather application, earning accolades such as the best weather app by MediaPost’s Appy Awards in 2019. GroundTruth leverages real-world behavior insights to drive effective marketing strategies that yield measurable results.Discover more at: www.weatherbug.comAt GroundTruth, we pride ourselves on our innovative culture and exceptional talent, consistently recognized as one of Ad Age’s Best Places to Work for 2021, 2022, 2023, and 2025! Explore the benefits of joining our dynamic team here.About YouWe are seeking a results-driven sales leader to cultivate WeatherBug’s custom partnerships and leverage our first-party data for brands and agencies. This role emphasizes consultative selling and delivering substantial value to our clients, particularly targeting Hold Cos based in NYC.Your ResponsibilitiesBuild and nurture strong relationships with key Hold Cos in New York CityDrive new business acquisition through outstanding cold calling and prospecting skillsIdentify and develop new market opportunities for WeatherBugExhibit creative problem-solving capabilitiesAchieve or surpass sales quotas on a monthly and quarterly basisEngage with senior agency and client decision-makers, presenting sales opportunities within the expanding mobile marketing sectorConduct at least five client meetings weekly, embodying a “Pitch a Day” approachEffectively communicate WeatherBug’s value propositionManage your sales territory with a structured plan, prioritizing opportunities, maintaining a robust sales pipeline, and following up on leads promptlyCollaborate closely with internal teams (including Operations and Account Management) to ensure top-notch client servicePosition WeatherBug as a thought leader within the advertising ecosystem.Your QualificationsThis is an ideal candidate profile; we recognize that few candidates meet all criteria. If you fulfill most of the requirements, we encourage you to apply.

The City of New York is hiring a Paralegal to support its legal team. This entry-level role centers on assisting attorneys with a range of tasks that keep legal operations running smoothly. Role overview As a Paralegal, expect to contribute to legal research, help prepare documents, and assist with case preparation. The work directly supports the city’s mission to uphold the law and serve New Yorkers. Key responsibilities Assist with legal research and information gathering Help prepare and organize legal documents Support attorneys in case preparation Location This position is based in New York City.

About Pangram LabsPangram Labs is dedicated to safeguarding authenticity by developing the most advanced AI detection systems in the world. Our team publishes cutting-edge research on AI detection techniques and algorithms, creating innovative products that integrate our technology into everyday life.We are on the lookout for highly motivated, mission-oriented individuals who are passionate about building transformative solutions. All positions are based in our Brooklyn, New York office.About the RoleWe are in search of a detail-oriented and proactive Executive Assistant to provide thorough support to our senior leadership team. This role will be instrumental in ensuring smooth daily operations, allowing our executives to focus on strategic objectives.The initial focus of this position will encompass four primary areas, with the expectation that responsibilities will evolve as the individual gains proficiency and identifies opportunities to enhance organizational efficiency.Core ResponsibilitiesInbox Management: Act as the main gatekeeper for executive communications. Responsibilities include triaging and prioritizing incoming messages, drafting and editing responses on behalf of leadership, flagging urgent issues, and ensuring consistent follow-up on all outstanding tasks.Calendar Management: Manage and coordinate complex executive calendars across various time zones and stakeholder groups. This includes scheduling internal and external meetings, resolving scheduling conflicts, protecting focused work periods, and ensuring daily agendas align with executive priorities.Travel Coordination: Plan and oversee all aspects of domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries. Proactively monitor for travel disruptions and adjust plans in real time to minimize impact on the executive's schedule.Office Management: Supervise daily office operations to maintain a professional and efficient work environment. This includes managing vendor relationships, ordering supplies, coordinating mail and deliveries, greeting visitors, and serving as the primary contact for facilities-related inquiries.

Join the dynamic team at the City of New York as a Scheduler, where you will play a vital role in organizing schedules and ensuring the efficient operation of city services. As a key player, you will collaborate with various departments to coordinate appointments, manage resources, and facilitate communication across teams.Your organizational skills will be paramount in maintaining streamlined operations, and your attention to detail will help to ensure that all scheduling needs are met effectively.

The mission of The New York Times is to seek the truth and help people understand the world. Our commitment to independent journalism lies at the core of our operations, driving our world-renowned newsroom to report from nearly 160 countries. We strive to enhance the reader's experience across various formats, including print, audio, and digital platforms. Our business strategy aims to deliver exceptional journalism that our audience values enough to pay for.About the RoleThe Executive Assistant plays a crucial role in maintaining an effective and efficient office for the Chief Executive Officer (CEO). This position involves representing the CEO both internally and externally, ensuring that the professional standards of the office are upheld. You will provide essential administrative support while serving as a strategic partner to the CEO and the Chief of Staff (COS), contributing to the overall success of the organization.This is an on-site position at our New York City headquarters, directly reporting to the CEO.

Join the vibrant legal team at the City of New York as a Paralegal. In this crucial role, you will support attorneys in various legal matters, conduct research, and prepare documents to ensure the smooth functioning of legal processes.