Executive and Office Assistant at Life Space Digital | New York City

At Life Space Digital, we are revolutionizing the out-of-home media landscape by introducing digital screens in bustling office, multifamily, and retail settings. Our innovative platform offers content-rich experiences and targeted advertising directly to building occupants and visitors, starting from elevators, lobbies, and shopping center concourses. With a strong leadership team and ambitious growth objectives, we are expanding rapidly across key U.S. markets, focusing on speed, precision, and delivering long-term value to our partners.We are currently searching for an Office & HR Assistant to facilitate daily office operations and HR coordination at our New York headquarters. This pivotal role is essential for sustaining a professional, organized, and welcoming office atmosphere while also assisting with recruitment logistics, onboarding coordination, and everyday administrative tasks. Ideal candidates will be highly organized, proactive, detail-oriented, and comfortable thriving in a fast-paced, high-growth environment.Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we seamlessly blend high design with smart technology to redefine expectations in everyday spaces.Your Key Responsibilities:Facilitate smooth office operations and workplace coordination.Contribute to a professional, organized, and inviting onsite experience.Provide HR and recruiting support, including interviews, onboarding, and internal coordination.Responsibilities in Detail:Oversee daily office operations and maintain a tidy, organized, and professional workplace.Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support daily operations.Welcome and assist guests, employees, and visitors to ensure efficient front-of-office functions.Support candidates attending in-person interviews, manage check-in, prepare interview spaces, and enhance the onsite candidate experience.Assist with interview scheduling, onboarding logistics, and general HR coordination in collaboration with the People team.Prepare workspaces, welcome materials, and ensure general office readiness for new hires and visiting team members.Assist with calendars, meeting arrangements, internal communications, and administrative tasks across teams.Manage expense coordination, invoices, office records, and light operational documentation as needed.

At Life Space Digital, we are revolutionizing the out-of-home media sector by implementing cutting-edge digital screens in bustling office spaces, multifamily residences, and retail environments. Our innovative platform provides engaging content and targeted advertising aimed directly at building occupants and visitors, starting in high-traffic areas such as elevators, lobbies, and shopping concourses. Supported by a seasoned leadership team and ambitious growth objectives, we are rapidly expanding into critical U.S. markets, prioritizing speed, accuracy, and sustained value for our partners.We are looking for a dynamic Outside Sales Representative to spearhead growth in key markets by forging strategic alliances with property owners, developers, and operators within the office and multifamily sectors. Your role will involve crafting territory strategies, nurturing new relationships, and guiding deals from initial contact to closure. This position is ideal for a top-performing sales professional with a strong understanding of real estate, a proven track record of building trust from the ground up, and the determination to surpass targets in a fast-paced environment.Our partnerships with leading property owners aim to modernize buildings, enhance tenant experiences, and unlock new revenue streams through digital media. At Life Space Digital, we merge sophisticated design with advanced technology to transform expectations of everyday environments.Your Focus in the Sales Funnel:Initiate outbound prospecting and relationship development with new accountsConduct high-volume outreach and convert leads into viable opportunitiesManage complex sales cycles to secure multi-site agreementsWhat You'll Achieve in This Role:Identify and pursue new business opportunities within designated marketsCultivate relationships with property groups and portfolio owners from initial contact through to partnershipOversee a high-activity pipeline with robust conversion rates and deal momentumClose long-term, multi-site contracts through consultative selling and value presentationCollaborate with internal teams to refine messaging and enhance sales processes

Life Space Digital is revolutionizing the out-of-home media sector by deploying innovative digital screens in bustling environments such as offices, multifamily residential buildings, and retail spaces. Our cutting-edge platform delivers engaging content and targeted advertising straight to building occupants and visitors, beginning in elevators, lobbies, and shopping center concourses. With a seasoned leadership team and ambitious growth objectives, we are expanding rapidly across crucial U.S. markets with an emphasis on speed, precision, and long-term value for our partners.We are in search of a Senior Counsel who will act as the primary internal legal resource for our commercial operations and personnel-related legal matters. This role is ideal for a proactive individual who excels in fast-paced settings, makes prompt and clear decisions, and drives the business forward with assurance.This position encompasses two vital functions: facilitating revenue and deal acceleration through pragmatic commercial legal support, and providing leadership and HR with clear, equitable, and defensible guidance on personnel issues.The ideal candidate will take initiative, simplify complex scenarios, and serve as a trusted advisor to company leaders. You won’t be drafting lengthy memos; instead, you will assess risks, propose actionable solutions, and finalize agreements efficiently.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Join Life Space Digital as an Advertising Business Intern, where you will be immersed in the dynamic world of digital advertising. This internship offers a unique opportunity to gain practical experience in developing advertising strategies, analyzing market trends, and contributing to impactful campaigns. You will work closely with experienced professionals to enhance your skills and expand your knowledge in a supportive environment.

At Life Space Digital, we are revolutionizing the out-of-home media industry by installing smart digital screens in bustling office, multifamily, and retail spaces. Our innovative platform provides captivating content and targeted advertising directly to building occupants and visitors, enhancing their experiences in elevators, lobbies, and shopping center concourses.Supported by a seasoned leadership team and ambitious national growth initiatives, we are rapidly expanding in key U.S. markets, delivering speed, accuracy, and lasting value to our partners.Internship OverviewWe are recruiting our inaugural class of Business Development Interns to aid in our expansion into new markets. This is an active opportunity to gain hands-on experience in B2B sales within a fast-developing media and real estate technology firm.You won't just be observing; you will be actively engaging in building a sales pipeline, communicating with decision-makers, and directly contributing to revenue growth. This internship is perfect for ambitious, coachable students eager to pursue careers in sales, media, real estate, or entrepreneurship.Key ResponsibilitiesExecute outbound prospecting efforts towards property owners, operators, and management groups.Assist in lead generation and conduct market research across designated territories.Develop and manage prospect lists utilizing LinkedIn, CRM tools, and industry databases.Support cold outreach campaigns via email and phone.Qualify leads and arrange meetings for senior sales executives.Track activities and performance metrics within the CRM system.Participate in weekly sales training and strategy sessions.Learning OutcomesGrasp B2B sales fundamentals and pipeline management techniques.Develop a keen prospecting strategy and understand territory development.Learn how to effectively sell to commercial real estate and property groups.Familiarize yourself with CRM best practices (preferably with HubSpot).Understand objection handling and effective sales communication techniques.

About EliseAIAt EliseAI, we are dedicated to transforming vital sectors such as housing and healthcare. Recognizing that everyone deserves a secure place to live and access to quality healthcare, we strive to simplify these experiences. By seamlessly integrating AI agents into existing workflows, we enhance efficiency, cut costs, and elevate the overall experience for all users.Housing: Our platform streamlines processes for renters, from touring apartments to signing leases and submitting maintenance requests, ensuring all necessary information is easily accessible in one location.Healthcare: We simplify the healthcare experience by facilitating appointment scheduling, intake form completion, and provider communication, allowing patients to focus on their health rather than paperwork.With EliseAI, organizations can minimize manual tasks, enhance accessibility, and deliver an integrated service experience. Recently, we secured a $250 million Series E funding led by Andreessen Horowitz to further our mission.About The RoleWe are seeking an enthusiastic Office Operations Assistant to join our People Operations team. In this role, you will play a crucial part in ensuring our workspace is welcoming, efficient, and impeccably organized. Your proactive support will contribute to a high-quality experience for employees, visitors, and leadership alike.Key ResponsibilitiesOffice & Facilities SupportManage daily office operations, including workspace organization, seating chart maintenance, and upkeep of conference rooms and common areas.Collaborate with People Ops and IT to set up workstations and equipment for new hires.Coordinate seating assignments and desk relocations for new hires and internal transfers in cooperation with team managers.Ensure storage areas and common spaces are organized and functional.Monitor cleanliness and maintenance requirements; assist in coordinating repairs with vendors.Employee, Visitor & Security SupportProvide assistance to employees and visitors, ensuring a secure and welcoming environment.

Role Overview The City of New York is hiring an Executive Director to guide major initiatives focused on improving life throughout New York City. This position carries responsibility for setting direction, managing day-to-day operations, and building strong relationships with community partners. Key Responsibilities Lead strategic planning efforts to advance citywide goals Oversee operational management for ongoing and new initiatives Develop and maintain partnerships with community organizations Shape and implement policies that support equity, sustainability, and innovation in neighborhoods across the city Location This role is based in New York City.

We are seeking a dynamic and organized Office Manager to join our team at range. In this role, you will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring a productive work environment for all employees. Your exceptional organizational skills and ability to multitask will contribute to our company’s success.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

Join Atrix: Pioneering Data-Driven SolutionsAt Atrix, we are revolutionizing the drug development landscape. Leading pharmaceutical organizations are often hampered by incomplete data, not due to lack of information but because the necessary infrastructure to connect this data is missing. This results in delayed decision-making, slower product launches, and patients waiting longer than necessary for critical treatments. Atrix is here to change that.Medical affairs teams in the pharmaceutical sector are overwhelmed with unstructured data—from field notes by medical science liaisons to insights from conferences and real-world studies, all scattered across various platforms. By the time these insights are communicated to clinicians, they often become outdated.Atrix empowers medical affairs teams to harness these chaotic data sources and transform them into actionable insights, ensuring that new findings reach clinicians swiftly and that life-saving drugs are delivered more efficiently. We are collaborating with top-tier pharmaceutical companies and outperforming larger competitors by prioritizing customer feedback and delivering tailored solutions.Why We Are Expanding Our TeamWe are seeking a Founding Account Executive to alleviate the challenges of founder-led sales and hasten our journey to becoming the go-to platform for Life Sciences companies. In this role, you will take the reins from our CEO, fine-tune a replicable enterprise sales playbook, and spearhead new customer acquisitions within the largest pharmaceutical and medical device firms globally.As the Founding Account Executive, you will develop and manage Atrix’s go-to-market strategy, focusing on both acquiring new customers and expanding our presence within key accounts.You will establish consistent sales processes, collaborate with cross-functional leaders, and act as the customer advocate in shaping Atrix’s product offerings and strategic direction. You’ll work closely with biotech, pharmaceutical, and medtech organizations to help them navigate regulatory, market access, and evidence-generation hurdles through our innovative platform.This position is integral to Atrix’s mission: to accelerate the safe, evidence-based adoption of groundbreaking medicines and technologies. Every relationship you cultivate will directly support scientists, medical affairs teams, and market access leaders striving to deliver life-saving innovations to patients faster.

Digital Director at Fairchild Join Fairchild, the leading name in the fashion, beauty, and retail sectors, with renowned brands like Women’s Wear Daily (WWD), Footwear News (FN), and Beauty Inc. We are looking for an innovative and detail-focused Digital Director to head our team of digital writers, curating breaking news, trending stories, and cultural moments with agility and precision. Key Responsibilities: Lead and inspire a team of digital writers and freelancers, fostering a collaborative and creative culture across WWD, Beauty Inc, and Footwear News. Oversee the assignment, editing, and writing of digital content, ensuring editorial excellence and consistency in voice. Manage and regularly refresh the editorial calendar, balancing urgent content with evergreen topics while meeting deadlines and traffic goals. Collaborate with the Eye team on celebrity coverage and the Fashion team on trending styles, ensuring efficient communication and synergy. Design and implement the publication’s SEO strategy with the senior editorial team, focusing on keyword research, headline optimization, and performance tracking. Guide editors and writers on best SEO practices to enhance content visibility. Analyze traffic trends and audience behavior, providing insights to inform content strategy and creating reports for senior management. Package and optimize stories for distribution on platforms like Apple News. Coordinate with various departments on major initiatives and create comprehensive content plans. Act as the main contact for web-related inquiries from team members and enhance user experience in collaboration with the Product team. Ensure all content adheres to legal, ethical, and fact-checking standards.

Job OverviewJoin our dynamic team at skillerszone as a detail-oriented Administrative Assistant. In this pivotal role, you will be responsible for enhancing daily office operations through effective management of administrative tasks. Your organizational expertise will shine as you handle scheduling, maintain essential records, and facilitate seamless communication across departments. The ideal candidate will exhibit exceptional multitasking abilities and a commitment to excellence.

The City of New York seeks an Assistant Mechanical Engineer to join the Division of Property Management. This position plays a key part in maintaining and upgrading city building infrastructure. Role overview Work includes supporting the planning, design, and supervision of mechanical engineering projects. The focus is on improving systems and services across city properties. Key responsibilities Assist in developing plans and technical designs for mechanical systems in city buildings Support project oversight to ensure work meets standards and timelines Contribute to efforts that enhance building infrastructure and services Location This role is based in New York City.

EXECUTIVE ASSISTANTLocation: New York City (Hybrid)Type: Full-timeAbout UsAt Contradict Capital, we are dedicated to transforming lower-middle-market businesses through strategic control investments. Our operator-oriented investment platform emphasizes long-term partnerships with management teams to enhance operational effectiveness and sustainable value creation. Currently, we are deploying our inaugural institutional fund with around $300 million in committed capital, targeting control-oriented private equity investments across various sectors.Position OverviewAs an Executive Assistant, you will play a pivotal role in providing high-level administrative and organizational support to our senior leadership. This position demands a high level of trust, discretion, and the capacity to manage multiple priorities in a fast-paced investment environment.ResponsibilitiesOversee complex calendars, scheduling, and meeting arrangements across various priorities and time zones.Coordinate travel logistics and itineraries, accommodating last-minute changes and multi-stop travel plans.Act as a primary contact for inbound communications; manage email inboxes and draft correspondence.Facilitate meetings with investors, business owners, brokers, advisors, and internal stakeholders.Prepare documents for signatures, maintain organized records, and manage document workflows.Track action items, follow-ups, and deadlines to ensure seamless execution of commitments.Assist in organizing internal processes, including meeting notes, agenda preparation, and light project management.Handle sensitive and confidential information with the utmost discretion and professionalism.Assist with various personal and administrative tasks as required.QualificationsMinimum of 5 years of experience supporting senior executives, founders, or principals.Exceptional organizational skills and meticulous attention to detail.Excellent written and verbal communication abilities.High level of discretion and professionalism with sensitive information.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.

About Us:Industrious stands as the premier provider of premium workplace-as-a-service solutions, offering the highest-rated work environments in the industry. Our mission centers around fostering exceptional days for teams of varying sizes and stages, including our own. We champion collaboration and creative problem-solving, seeking individuals who thrive on innovation and teamwork. As a united group, we celebrate every achievement and are passionate about enhancing workplace experiences.We believe that authentic self-expression is vital for great workdays. Embracing diverse backgrounds, perspectives, and ideas is essential in delivering outstanding workplace experiences for our members and each other. At Industrious, we are dedicated to cultivating an inclusive and respectful atmosphere where individuality is cherished. Every team member is valued for who they are, and we accomplish extraordinary things when united as one team.We are honored to be recognized as one of America’s 500 fastest-growing companies in 2020 by Inc. Magazine and celebrated as one of Forbes’ Best Startup Employers.To explore our opportunities, visit www.industriousoffice.com/careers.About the Role:Industrious is at a pivotal moment, evolving from a late-stage growth startup to an independent business unit under the world’s largest real estate company, CBRE. This transition focuses on leveraging our platform to enhance workplace experiences for millions globally, expanding our coworking offerings, innovating new products, nurturing our exceptional team, and doing so with sustainable economic practices.We seek a visionary leader to join our executive team, guiding us through this transformative phase by accelerating the growth of our physical presence and fostering collaboration across the organization. Success in this role is defined by three key outcomes:Accelerate the expansion of our physical footprint across diverse product types in prime locations while driving EBITDA beyond our targets.Enhance teamwork and problem-solving capabilities across the executive and leadership teams, fostering values-driven decision-making.Build a robust culture of excellence and high performance that aligns with our business objectives.

The Agency You'll Join:The New York City Mayor's Office plays a vital role in managing city services across the five boroughs, collaborating with public agencies and departments, and overseeing public properties. This administration is at the forefront of initiatives aimed at enhancing affordability, reducing inequality, improving public safety, ensuring efficient service delivery, and strengthening New York City's economy. We prioritize leadership, transparency, fairness, and efficiency, and actively seek diverse talents from various sectors to join our dedicated team. For current job opportunities, please visit our careers page.The Team You'll Work With:The Mayor's Office of Correspondence handles the reading, routing, responding to, and archiving of all communications directed to the Mayor. This unit safeguards the Mayor's official seal and signature, drafts mayoral messages, certificates, citations, and proclamations for events, and assists other mayoral offices and agencies with various writing and editing tasks. The office also archives both digital and hard copy records and routes letters to city agencies for action, necessitating extensive knowledge of the inner workings of City government. Additionally, this unit collects and archives all mayoral gifts.The Problems You'll Solve:The Operations Associate acts as a key point of contact for both hard copy correspondence sent to the Mayor and digital tracking of unit workflow, including mayoral gifts. Collaborating with stakeholders citywide, you will read, route, track, and report on constituent correspondence. The Operations Associate will also support the Operations team while gaining in-depth knowledge about the inner workings of City government.Responsibilities include, but are not limited to:- Creating digital records and assigning all digital and hard copy correspondence to the appropriate agencies.- Tracking agency-specific issues for our office, such as heat/hot water complaints and housing assistance requests.- Reading, routing, and tracking correspondence received through the nyc.gov website.- Creating digital records of hard copy correspondence for responses from writers.- Analyzing and reporting on agency correspondence compliance with Citywide customer service standards.- Assisting with additional administrative duties as needed.- Demonstrating proficiency in database support and technical troubleshooting.- Providing support to the Operations team as directed.About You:- You have proficiency in the Microsoft Office suite (particularly Word, Excel, and Outlook), as well as other digital operations platforms.- You are capable of working independently.- You can adhere to established procedures.- You possess strong attention to detail.- You have excellent problem-solving skills.MAYORAL OFFICE ASSISTANT - 06405