Executive Administrative Assistant

Role overview msg entertainment holdings LLC is hiring an Executive Administrative Assistant based in New York City, NY. This position centers on supporting company executives by keeping their schedules organized and helping them focus on key priorities. Key responsibilities Maintain and update executive calendars Arrange meetings, appointments, and coordinate travel plans Manage correspondence, including emails and phone calls Assist with daily tasks so leadership can focus on strategic objectives

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

Join the City of New York as an Executive Assistant, where you will play a pivotal role in supporting senior leadership and facilitating efficient operations. Your responsibilities will include managing schedules, coordinating meetings, and ensuring that all administrative tasks are executed smoothly. This is an exciting opportunity to contribute to the city's mission and work in a dynamic and diverse environment.

The City of New York is seeking an Executive Assistant to support daily office operations in New York City. This role centers on keeping executive leaders organized and ensuring the office functions efficiently. Key Responsibilities Provide direct support to executive leaders in their daily activities Oversee and coordinate complex calendars and schedules Arrange meetings and manage appointments Facilitate communication across departments Handle sensitive information with care and discretion Requirements Strong organizational abilities Clear, professional communication skills Keen attention to detail Capacity to manage several tasks simultaneously Professionalism and a strong sense of confidentiality

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at runlayer. In this role, you will provide comprehensive support to our executive team, ensuring efficient operations and seamless communication across various departments. Your responsibilities will include managing schedules, organizing meetings, and facilitating project coordination.

Join the City of New York as an Executive Assistant to the Commissioner, where you will play a vital role in supporting the Commissioner’s initiatives. This position demands an individual who is proactive, organized, and possesses exceptional communication skills. You will manage schedules, coordinate meetings, and assist with various administrative tasks to ensure the smooth operation of the office.

The City of New York seeks an Executive Assistant to the Commissioner based in New York City. This position supports the leadership team by managing daily schedules, coordinating meetings, and overseeing a range of administrative responsibilities. Role overview This role centers on providing direct administrative support to the Commissioner. Professionalism and discretion are essential, as the work involves sensitive information and frequent interaction with internal and external contacts. Key responsibilities Manage complex calendars and daily schedules for the Commissioner Coordinate and prepare for meetings, including logistics and materials Handle administrative tasks as needed to ensure smooth office operations Requirements Strong organizational skills Ability to work proactively and independently Demonstrated professionalism and discretion in handling confidential matters

The mission of The New York Times is to seek the truth and help people understand the world. Our commitment to independent journalism lies at the core of our operations, driving our world-renowned newsroom to report from nearly 160 countries. We strive to enhance the reader's experience across various formats, including print, audio, and digital platforms. Our business strategy aims to deliver exceptional journalism that our audience values enough to pay for.About the RoleThe Executive Assistant plays a crucial role in maintaining an effective and efficient office for the Chief Executive Officer (CEO). This position involves representing the CEO both internally and externally, ensuring that the professional standards of the office are upheld. You will provide essential administrative support while serving as a strategic partner to the CEO and the Chief of Staff (COS), contributing to the overall success of the organization.This is an on-site position at our New York City headquarters, directly reporting to the CEO.

The City of New York is hiring an Executive Assistant to join the Office of Development. This role centers on supporting the department’s leadership and ensuring daily activities run smoothly and efficiently. Main responsibilities Coordinate and maintain calendars for office leaders Arrange meetings, handling logistics and preparing materials as needed Facilitate clear communication and follow up to keep office operations organized What helps in this role Strong organizational habits Sharp attention to detail A proactive mindset for solving problems as they arise This position is located in New York City.

Join the Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) as an Executive Assistant to the First Deputy Executive Director of Technology Operations. This role offers a dynamic environment where you will utilize your independent judgment to support the Executive Division. Your responsibilities will include:- Managing complex clerical tasks with confidentiality, including scheduling appointments and maintaining the Executive Director’s Outlook calendar.- Drafting and editing correspondence with precision and adherence to agency formats.- Assisting in program planning by researching issues and proposing solutions to enhance management’s ability to achieve regulatory goals.- Acting as a liaison between multiple agencies to facilitate effective communication and collaboration.- Coordinating recruitment activities, including scheduling interviews and tracking onboarding processes.- Greeting and directing visitors to agency offices, ensuring a welcoming atmosphere.- Overseeing onboarding/offboarding paperwork and maintaining team organization charts.- Monitoring supplies and maintaining an organized filing system.- Engaging in special projects as needed and developing project management metrics.- Utilizing MS Project proficiently for tracking and reporting.We seek candidates with excellent communication skills and a strong proficiency in Microsoft products.

Join the City of New York as an Undergraduate Summer Intern in the role of Executive Administrative Assistant. This exciting internship opportunity will allow you to gain valuable experience while supporting executive-level staff. You will assist with various administrative tasks, contribute to project management, and enhance your professional skills in a dynamic work environment.

Executive Assistant to the Founder & Managing PartnerPantera Capital is a pioneering institutional investment firm that specializes exclusively in Bitcoin, other digital currencies, and companies within the blockchain technology ecosystem. With a robust portfolio of $5.0 billion managed across three distinct strategies—passive, hedge, and venture—we are at the forefront of the digital finance revolution.We are currently in search of a dynamic Executive Assistant to deliver exceptional administrative support to our Managing Partner. This full-time, in-office role is based in our New York City office and requires a minimum of four days per week on-site presence, particularly on days when the Managing Partner is working from this location.The Managing Partner's time is distributed among our offices as follows:San Juan 60%New York City 20%San Francisco 10%Key ResponsibilitiesTake full ownership of the Managing Partner’s calendar, ensuring effective scheduling and prioritization.Act as a discerning gatekeeper, allowing the Managing Partner to concentrate on high-impact issues.Proactively prepare for all internal and external meetings, including logistics management, drafting and circulating agendas, and compiling necessary briefing materials.Utilize Outlook Tasks for managing follow-ups and action items post-meeting, ensuring thorough tracking and completion ahead of subsequent discussions.Provide essential project management support to maintain cadence, track progress, and prioritize tasks for timely completion.Enhance high-level verbal and written communications, including follow-ups and other correspondence to ensure clear alignment among stakeholders.Develop and maintain organized systems for both physical and electronic data management and tracking.Coordinate complex domestic and international travel arrangements, including commercial and private flights, accommodations, and ground transportation. Ensure the accuracy and preparedness of all itineraries and travel materials, while anticipating and resolving potential travel issues.Collaborate across teams within the organization, including Marketing and Administrative departments, to ensure alignment and efficient execution of priorities.Oversee technology arrangements for the Managing Partner to ensure seamless operations.

Join the City of New York as an Administrative Assistant, where your organizational skills will play a vital role in supporting our team. In this position, you will manage various administrative tasks, ensuring smooth operations and effective communication within the department.

The City of New York is hiring an Executive Assistant for the Office of Development. This role ensures daily operations run efficiently and provides essential support for the team's projects. Main responsibilities Oversee calendars and manage scheduling across the office Arrange meetings and coordinate logistics Prepare, organize, and maintain important documents Facilitate clear communication within the team Work location This position is located in New York City.

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

EXECUTIVE ASSISTANTLocation: New York City (Hybrid)Type: Full-timeAbout UsAt Contradict Capital, we are dedicated to transforming lower-middle-market businesses through strategic control investments. Our operator-oriented investment platform emphasizes long-term partnerships with management teams to enhance operational effectiveness and sustainable value creation. Currently, we are deploying our inaugural institutional fund with around $300 million in committed capital, targeting control-oriented private equity investments across various sectors.Position OverviewAs an Executive Assistant, you will play a pivotal role in providing high-level administrative and organizational support to our senior leadership. This position demands a high level of trust, discretion, and the capacity to manage multiple priorities in a fast-paced investment environment.ResponsibilitiesOversee complex calendars, scheduling, and meeting arrangements across various priorities and time zones.Coordinate travel logistics and itineraries, accommodating last-minute changes and multi-stop travel plans.Act as a primary contact for inbound communications; manage email inboxes and draft correspondence.Facilitate meetings with investors, business owners, brokers, advisors, and internal stakeholders.Prepare documents for signatures, maintain organized records, and manage document workflows.Track action items, follow-ups, and deadlines to ensure seamless execution of commitments.Assist in organizing internal processes, including meeting notes, agenda preparation, and light project management.Handle sensitive and confidential information with the utmost discretion and professionalism.Assist with various personal and administrative tasks as required.QualificationsMinimum of 5 years of experience supporting senior executives, founders, or principals.Exceptional organizational skills and meticulous attention to detail.Excellent written and verbal communication abilities.High level of discretion and professionalism with sensitive information.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.