Dynamic Executive Assistant at st-labs | New York City

Standard Template Labs is an AI-focused startup based in New York City, working to change how businesses manage IT services and configuration. Backed by well-known investors, the team combines artificial intelligence, graph-based systems, and thoughtful design to improve technology operations for clients. Role overview This Executive Assistant position centers on supporting the Founder with a wide range of organizational and logistical tasks. The role is based in NYC and calls for a high level of attention to detail, strong communication skills, and the ability to anticipate needs in a fast-moving environment. What you will do Calendar & Schedule Management: Manage the Founder's calendar, including scheduling and rescheduling meetings, and protecting time for key priorities. Coordinate meetings across multiple time zones with team members, investors, partners, and board members. Identify potential scheduling conflicts and resolve them before they become issues. Travel Planning & Logistics: Organize all travel arrangements, such as booking flights (domestic and international), accommodations, ground transportation, and dining reservations. Prepare detailed itineraries that account for time zones and personal preferences. Handle last-minute changes smoothly and keep the Founder updated. Dinners, Events & Hospitality: Coordinate team dinners, offsite events, and high-level meetings, handling everything from selecting venues to managing logistics on the day of the event. Arrange catering, seating, and guest communications for in-office gatherings. Represent Standard Template Labs professionally when interacting with guests and vendors. Ad Hoc & Special Projects: Support the Founder and Chief of Staff with various requests as priorities shift. Research venues, vendors, and gifts, and provide clear, actionable recommendations.

About Pangram LabsPangram Labs is dedicated to safeguarding authenticity by developing the most advanced AI detection systems in the world. Our team publishes cutting-edge research on AI detection techniques and algorithms, creating innovative products that integrate our technology into everyday life.We are on the lookout for highly motivated, mission-oriented individuals who are passionate about building transformative solutions. All positions are based in our Brooklyn, New York office.About the RoleWe are in search of a detail-oriented and proactive Executive Assistant to provide thorough support to our senior leadership team. This role will be instrumental in ensuring smooth daily operations, allowing our executives to focus on strategic objectives.The initial focus of this position will encompass four primary areas, with the expectation that responsibilities will evolve as the individual gains proficiency and identifies opportunities to enhance organizational efficiency.Core ResponsibilitiesInbox Management: Act as the main gatekeeper for executive communications. Responsibilities include triaging and prioritizing incoming messages, drafting and editing responses on behalf of leadership, flagging urgent issues, and ensuring consistent follow-up on all outstanding tasks.Calendar Management: Manage and coordinate complex executive calendars across various time zones and stakeholder groups. This includes scheduling internal and external meetings, resolving scheduling conflicts, protecting focused work periods, and ensuring daily agendas align with executive priorities.Travel Coordination: Plan and oversee all aspects of domestic and international travel, including flights, accommodations, ground transportation, dining, and detailed itineraries. Proactively monitor for travel disruptions and adjust plans in real time to minimize impact on the executive's schedule.Office Management: Supervise daily office operations to maintain a professional and efficient work environment. This includes managing vendor relationships, ordering supplies, coordinating mail and deliveries, greeting visitors, and serving as the primary contact for facilities-related inquiries.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

Standard Template Labs is an innovative, AI-driven startup revolutionizing IT Service and Configuration Management. Supported by top-tier investors, we utilize cutting-edge AI technologies, graph-based architecture, and outstanding design to transform how enterprises engage with their technology ecosystems.About the RoleWe are on the lookout for talented AI Engineers to join our team. In this role, you will design, develop, and implement machine learning systems that serve as the intelligence backbone of our ITSM platform. You will tackle challenges such as natural language understanding of IT tickets, dynamic knowledge extraction, workflow automation, and generating predictive insights from complex IT infrastructure data. This hands-on engineering position offers a unique opportunity to shape the AI foundation of our company from the outset.ResponsibilitiesConduct research, develop prototypes, and bring machine learning models to production for ITSM applications (e.g., ticket triage, incident prediction, workflow optimization, CMDB inference).Construct scalable training and inference pipelines that integrate effortlessly into our core platform.Experiment with LLMs, embeddings, and retrieval-augmented generation (RAG) for IT knowledge and workflow automation.Collaborate with engineers and product managers to define AI-driven features that set our platform apart.Assess model performance, optimize algorithms, and ensure the reliability, scalability, and cost-effectiveness of AI systems.Stay updated with advancements in machine learning, LLMs, and AI infrastructure, applying these developments effectively.QualificationsBachelor’s or Master’s degree in Computer Science, AI/ML, or a related field; a PhD is advantageous.Solid foundation in software engineering (Python preferred) with experience in ML frameworks such as PyTorch or TensorFlow.Familiarity with one or more areas: natural language processing (NLP), large language models (LLMs), information retrieval, graph ML, or time-series forecasting.Knowledge of modern MLOps practices, including model versioning, deployment, monitoring, and lifecycle management.Ability to thrive in a fast-paced startup setting with comprehensive ownership of projects.Bonus: Experience applying AI within enterprise software or ITSM contexts.

At Noise Trading, we redefine market creation by tapping into the nuances of culture and social attention. Our innovative platform establishes the world's first financial contracts based on attention, ensuring perpetual liquidity, narrowing spreads, and fostering deep, efficient markets that remain adaptable to the ever-evolving conversation landscape. By succeeding in our mission, we aspire to become the backbone of liquid attention.Our dynamic team operates from SoHo, New York City, leveraging advanced technology and creative strategies to lead in this new frontier.Key ResponsibilitiesManage and enhance our proprietary trading systems to secure consistent and scalable returns.Implement rigorous risk-management strategies: adjust parameters, monitor for anomalies, and enforce necessary controls.Analyze real-time market data, adapt trading strategies as needed, and collaborate closely with our technology teams.Prepare and present detailed trading reports and post-trade analyses.Recognize system limitations, propose innovative enhancements, and devise next-generation trading strategies.QualificationsBachelor’s degree in a STEM field (e.g., Mathematics, Engineering, Computer Science); we encourage recent graduates to apply.Demonstrated analytical skills, comfort with ambiguity, and a methodical approach to problem-solving.Familiarity with programming or scripting languages such as Python, C++, or equivalent.Outstanding communication abilities, a quick learner, and strong self-management skills.Preferred: Experience in competitive strategy environments like gaming, poker, or chess.We offer a competitive full-time salary range of $108,000-$120,000, plus performance bonuses. This complies with New York City's Pay Transparency Law. Full-time employees at Noise Trading also qualify for additional compensation elements, including equity and benefits based on the role.

Join Tessera Labs as a Forward-Deployed Engineer in our Center of Excellence (CoE) for Microsoft Dynamics 365 (MSD365). In this role, you will leverage your technical expertise to deploy innovative solutions and ensure seamless integration of our products within client environments. You will work collaboratively with cross-functional teams to deliver high-quality implementations and drive customer success.

Role Overview The City of New York is hiring an Executive Director to guide major initiatives focused on improving life throughout New York City. This position carries responsibility for setting direction, managing day-to-day operations, and building strong relationships with community partners. Key Responsibilities Lead strategic planning efforts to advance citywide goals Oversee operational management for ongoing and new initiatives Develop and maintain partnerships with community organizations Shape and implement policies that support equity, sustainability, and innovation in neighborhoods across the city Location This role is based in New York City.

Location: San Jose, CA or New York CityRemote: Considered; travel required (onsite delivery at client locations)About Tessera LabsTessera Labs is at the forefront of enterprise modernization, leveraging AI-native automation to transform mission-critical systems. Supported by Foundation Capital and led by industry experts from top technology and research institutions, Tessera empowers organizations to accelerate their transformation journeys from years to mere weeks, all while maintaining safety and governance. Our innovative platform seamlessly integrates with core systems such as SAP, Salesforce, Workday, and Oracle, delivering exceptional outcomes with enterprise-grade reliability.Role SummaryAs an Oracle ERP Systems Engineer, you will be instrumental in modernizing and delivering Oracle ERP systems at client locations using the Tessera AI platform. This role is hands-on, requiring a blend of deep technical expertise in ERP systems and proficiency in AI-driven automation. You will facilitate rapid migrations, modernize legacy customizations, and ensure seamless integration across enterprise systems.You will engage in full-cycle delivery and modernization initiatives, utilizing Tessera’s AI platform to implement, migrate, and optimize Oracle ERP (EBS R12 & Fusion Cloud) workflows. Experience with SAP ERP will be a significant advantage.Key Responsibilities1. AI-Driven ERP Delivery & Systems EngineeringDeliver Oracle ERP solutions leveraging Tessera AI automation to accelerate requirement gathering, fit-gap analysis, design, configuration, testing, and deployment.Implement and migrate Oracle EBS R12 and Fusion Cloud ERP modules including Financials (GL, AP, AR, FA, Cash Management), Procurement, Supply Chain, Project Accounting, Billing, and Costing.Analyze, remediate, and modernize ERP customizations utilizing Tessera AI for code remediation and workflow enhancement.Diagnose complex issues across application, database, and integration layers using AI-assisted diagnostics.2. Technical Development & CustomizationDevelop bespoke solutions utilizing SQL, PL/SQL, Oracle Forms/Reports, BI Publisher, OTBI, ADF, and VBCS.Design, implement, and maintain ERP extensions and automation solutions powered by Tessera AI.Ensure solutions meet performance, security, and scalability requirements.

Location: New York City, NYRemote: Flexible; travel required based on customer needs.About Tessera LabsAt Tessera Labs, we are transforming the landscape of enterprise Artificial Intelligence adoption. Supported by Foundation Capital and spearheaded by an exceptional founding team, we create multi-agent AI systems that streamline and automate intricate business workflows across platforms like SAP, Salesforce, Workday, Snowflake, and MuleSoft.Our goal is to deliver tangible AI automation solutions to enterprises, ensuring speed, accuracy, and measurable results. We thrive in a fast-paced environment, embracing accountability, and pioneering advancements in applied AI.Role SummaryThe Forward-Deployed Engineer (FDE) plays a pivotal role in how Tessera generates value for its customers. As an FDE, you will manage the complete lifecycle of customer deployments—from initial discovery and architecture design to hands-on implementation and live production rollout.In this role, you will collaborate directly with customer teams to comprehend their systems and workflows, design AI-driven solutions, code and debug production applications, and deploy multi-agent AI systems within complex enterprise frameworks. This position is perfect for engineers who thrive in dynamic environments, embrace responsibility, and wish to work at the convergence of AI, engineering, and enterprise transformation.Why This Role MattersAs a Forward-Deployed Engineer at Tessera, you will be at the forefront of AI adoption within enterprises. You will engage with some of the most sophisticated organizations globally to implement AI systems that generate substantial business results—moving beyond mere demonstrations or proofs of concept.This position offers significant technical ownership, interaction with executive stakeholders, and a direct influence on Tessera’s product strategy. If you're eager to see your contributions in production swiftly and shape the application of AI in large enterprises, this role is for you.Key ResponsibilitiesClient-Facing Architecture & Solution DesignFacilitate discovery sessions to gain insights into customer system landscapes, requirements, and constraints.Convert complex business processes into well-structured technical architectures utilizing multi-agent AI, LLMs, and orchestration frameworks.Effectively communicate solutions to both technical and non-technical stakeholders.Design and present comprehensive end-to-end architectures in real-time during customer engagements.

At Noise Labs, we redefine the way the world interacts with attention by developing innovative methods to measure and trade it. In an era where the internet generates an abundance of information, we strive to create a transparent, real-time marketplace that illuminates what truly matters to people. Our goal is to establish a new standard for measuring relevance and engagement.We are a dynamic team of 10 based in the vibrant SoHo district of New York City, with flexible options for remote work. We are looking for individuals with exceptional taste who can seamlessly blend design and engineering to create products that delight users.ResponsibilitiesBalance design and engineering: 2/3 design, 1/3 engineering, leading with taste and delivering with code.Take ownership of the design process from concept through to production.Define and refine the visual language for our web and product interfaces.Create motion and interaction systems that feel intentional and engaging.Collaborate closely with engineers to ensure pixel-perfect execution.Understand when to adhere to the design system, when to innovate, and when to adapt it.Maintain and enhance design systems in Figma and code.QualificationsMinimum of 4 years of experience in software design.A strong technical background beyond mere aesthetic coding.Proficient in delivering the appropriate artifacts at the right stage, from Figma mockups to production code using tools like Claude Code, Cursor, or v0.Ability to provide candid feedback and accept it gracefully.Strong foundation in design principles with a keen attention to detail in typography, layout, color, and composition.A refined understanding of interaction design, including motion, timing, and affordance.The position offers a minimum full-time salary ranging from $120,000 to $210,000, as per New York City's Pay Transparency Law. Employees at Noise Labs are also eligible for additional compensation elements, including equity and benefits, depending on the specific role.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About Petra LabsAt Petra Labs, we are pioneering the attribution and experimentation layer for AI-driven search. Our mission is to transform the future of commerce through enhanced AI information retrieval, addressing a crucial gap many companies face in leveraging this burgeoning growth avenue. Utilizing extensive simulations, agent-based analysis, and sophisticated integrations, we empower teams to demystify AI search and convert it into a quantifiable growth channel that can be meticulously optimized and strategically funded.With over $5 million raised from leading venture capitalists, we operate out of our vibrant SoHo office in New York City.Our CultureWe selectively hire exceptionally talented individuals, granting them significant ownership and autonomy in their roles.Our commitment to truth-seeking fosters an environment of transparency and open dialogue, encouraging us to challenge the status quo in our quest for continual improvement.We are dedicated and hard-working, fully aware of the effort required to build a company that stands the test of time.Your ResponsibilitiesLead the product development process from conception to execution, deeply understanding user needs to iterate, deploy, and scale software solutions with a strong sense of ownership.Engage with complex, unsolved challenges in AI search, conducting experiments to extract innovative insights.Architect and develop large-scale systems, data models, and infrastructure.Qualifications for SuccessAbility to effectively break down large, ambiguous problems and systems into manageable components.Proven experience in creating tangible products and a comfort level with taking ownership of extensive technical projects.Solid understanding of system design and databases, with the discernment to know when to prioritize speed over scalability.Hiring Process1. Initial Screening with Hiring Manager2. Technical Assessment3. On-Site Interview

Executive AssistantAbout EverestAt Everest, we are transforming the landscape of executive support by integrating advanced technology with personal interaction. Our mission is to redefine the role of an executive assistant, emphasizing the importance of human connection in a technology-driven world. We believe that the essence of this role is to provide meaningful and impactful support, which cannot be replaced by automation. As a rapidly expanding startup catering to a diverse clientele, we aim to streamline daily tasks, enabling our clients to concentrate on their strategic objectives. Are you excited to explore the potential of combining technology and the human touch?About The RoleAs an Executive Assistant, you will play a vital role in supporting our clients, ensuring they remain organized and focused. You will collaborate closely with executives, managing their schedules, communications, and priorities, while delivering personalized, thoughtful assistance through an efficient blend of tools and systems. Additionally, you will work alongside other assistants, fostering a collaborative environment where ideas are shared, and learning is encouraged, all aimed at providing exceptional support.Core ResponsibilitiesClear Communicator: Facilitate seamless communication by managing emails, drafting correspondence, and ensuring timely follow-ups with professionalism.Relationship Builder: Cultivate strong, trustworthy relationships through responsiveness and reliability.Calendar Strategist: Oversee dynamic calendars, ensuring effective time management and alignment with priorities.Operations Partner: Act as a primary resource for daily operations, including meeting coordination, travel arrangements, and logistical tasks.Project Supporter: Monitor key project progress, follow up on action items, and help executives meet deadlines effectively.Systems Improver: Identify opportunities to enhance workflows and processes, leveraging technology to increase efficiency.Detail-Oriented Organizer: Manage multiple tasks meticulously, ensuring that nothing is overlooked.Financial Admin: Oversee expense tracking, invoicing, and basic reporting to maintain organized financial records.Skills and QualificationsExperience: 4–7 years in an executive assistant or similar support role.Skills: Strong organizational, communication, and interpersonal skills; proficiency in office software and tools.Education: Bachelor's degree or equivalent experience preferred.

At Tuesday Lab, we are on a mission to create delightful robots that enhance everyday experiences. If you’re passionate about robotics and don’t see a current opening that matches your skills, we encourage you to apply here. We're looking for talented individuals in hardware, software, and product roles. We welcome applications for both full-time positions and exceptional internships.About Tuesday LabTuesday Lab is dedicated to building enchanting robots that bring joy and ease to homes worldwide. Our team leverages cutting-edge robotics techniques to transform everyday tasks into enjoyable experiences.If your love for robotics was sparked by watching Boston Dynamics videos or you've crafted a 3D-printed hobby hexapod, we want you on our team. We are passionate engineers, researchers, and builders who thrive in a creative environment where our innovations come to life. Our goal is to make our captivating world of animated robots accessible to everyone.As a small, dynamic company, we are moving quickly towards our launch. Expect to engage in challenging work, but the reward is seeing our robots in action and sharing that excitement with friends eager to join our waitlist.Fraud Alert: Please be cautious of scams. We will only communicate through the email domain @tuesdaylab.com and will never request payment or sensitive information via email.

Join Sequence as an Account Executive in the vibrant New York City market! We are looking for a passionate and driven individual who thrives in a fast-paced environment. As an Account Executive, you will be responsible for building and maintaining strong relationships with clients, identifying their needs, and providing tailored solutions that drive success.

The City of New York seeks an Assistant Mechanical Engineer to join the Division of Property Management. This position plays a key part in maintaining and upgrading city building infrastructure. Role overview Work includes supporting the planning, design, and supervision of mechanical engineering projects. The focus is on improving systems and services across city properties. Key responsibilities Assist in developing plans and technical designs for mechanical systems in city buildings Support project oversight to ensure work meets standards and timelines Contribute to efforts that enhance building infrastructure and services Location This role is based in New York City.

Onyx Odds is an innovative and rapidly expanding venture-backed platform that specializes in social sports predictions. With user engagement surging, we are seeking to grow our team to ensure efficient product execution and seamless daily operations.Founded by Harvard alumni with experience from Jane Street, Onyx is based in the vibrant NoHo district of downtown Manhattan. Please note that this position requires in-person attendance.The RoleWe are on the lookout for a proactive and exceptionally organized individual to collaborate closely with our leadership team. In this pivotal role, you will be at the heart of our operations, managing priorities, facilitating communication, executing tasks, and solving challenges. If you thrive in dynamic environments, adapt quickly, and are eager to play an integral role in a high-growth startup, we encourage you to apply.What You’ll Do• Manage internal and external communications through email, Slack, and other channels• Organize meetings, create agendas, and ensure follow-ups across various departments• Participate in ad hoc projects and take on diverse responsibilities• Proactively identify potential issues and address them swiftly• Streamline workflows to enhance team efficiency• Keep leadership organized, aligned, and focused on key objectives

EXECUTIVE ASSISTANTLocation: New York City (Hybrid)Type: Full-timeAbout UsAt Contradict Capital, we are dedicated to transforming lower-middle-market businesses through strategic control investments. Our operator-oriented investment platform emphasizes long-term partnerships with management teams to enhance operational effectiveness and sustainable value creation. Currently, we are deploying our inaugural institutional fund with around $300 million in committed capital, targeting control-oriented private equity investments across various sectors.Position OverviewAs an Executive Assistant, you will play a pivotal role in providing high-level administrative and organizational support to our senior leadership. This position demands a high level of trust, discretion, and the capacity to manage multiple priorities in a fast-paced investment environment.ResponsibilitiesOversee complex calendars, scheduling, and meeting arrangements across various priorities and time zones.Coordinate travel logistics and itineraries, accommodating last-minute changes and multi-stop travel plans.Act as a primary contact for inbound communications; manage email inboxes and draft correspondence.Facilitate meetings with investors, business owners, brokers, advisors, and internal stakeholders.Prepare documents for signatures, maintain organized records, and manage document workflows.Track action items, follow-ups, and deadlines to ensure seamless execution of commitments.Assist in organizing internal processes, including meeting notes, agenda preparation, and light project management.Handle sensitive and confidential information with the utmost discretion and professionalism.Assist with various personal and administrative tasks as required.QualificationsMinimum of 5 years of experience supporting senior executives, founders, or principals.Exceptional organizational skills and meticulous attention to detail.Excellent written and verbal communication abilities.High level of discretion and professionalism with sensitive information.

Garner Health seeks an Executive Assistant in New York City to support executive leadership and help maintain smooth daily operations. This position requires strong organizational habits and a close eye for detail. Key responsibilities Manage calendars and schedules for executives Coordinate meetings, including preparing necessary materials Assist executives in staying organized and prepared for their main responsibilities Requirements Proactive problem-solving skills Clear and professional communication Ability to manage confidential information with discretion Strong attention to detail This position is based onsite in New York City.