Administrative Office Assistant

Almstead Tree & Shrub Care, a family-owned company with roots in arboriculture since 1964, is looking for an Administrative Office Assistant to join its New Rochelle, NY office. This position is well-suited for students or early-career professionals interested in building administrative skills in a professional environment. Role overview The Administrative Office Assistant plays a key part in supporting daily office operations. Organization, initiative, and a willingness to learn are important for success in this role. The position offers practical experience and the chance to work closely with different teams. Main responsibilities Handle filing, scanning, data entry, and manage documents. Respond to calls, emails, and correspondence in a professional manner. Assist with scheduling meetings and managing calendars. Support customer service by addressing inquiries and directing requests. Monitor office supplies and coordinate orders as needed. Help prepare reports, presentations, and internal documents. Organize and maintain both digital and paper filing systems. Assist with special projects and team initiatives as assigned. Help keep the office organized and professional. Requirements Currently enrolled in or recently graduated from a college or university (preferred for intern candidates). Strong organizational and time management abilities. Clear verbal and written communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook); Google Workspace experience is a plus. Comfortable multitasking and prioritizing in a busy office setting. Professional approach with attention to detail. Positive attitude and eagerness to learn. What to expect Hands-on experience in office administration and daily operations. Exposure to business processes and professional communication. Opportunities to collaborate with leadership and various teams. Mentorship and skill development to support career growth. Compensation and benefits Hourly pay ranges from $20 to $25. Benefits include medical, dental, and vision insurance, a 401(k) retirement plan, and paid time off.

Join the Almstead Tree and Shrub Care Co., a reputable family-owned business established in 1964, dedicated to providing exceptional tree and shrub care services to both commercial and residential clients across the NY, NJ, and CT tri-state area. We are currently in search of a proactive and personable Administrative Assistant to support our CEO and lead Sales Arborist. This role is vital in fostering a positive experience for our clients and team members alike.As an Administrative Assistant, you will manage client proposals, respond to information requests and emails, coordinate meetings and conference calls, and deliver outstanding customer service. To excel in this position, you should possess superior communication and writing abilities, a keen eye for detail, and the capability to thrive in a dynamic environment.Your key responsibilities will include:Developing customized client proposals in collaboration with sales arboristsManaging information requests and email communicationsScheduling meetings and conference callsProviding customer service support and organizing appointmentsMaintaining the sales calendar and generating work ordersOverseeing the customer database and filesProcessing payments efficientlyEnsuring an exceptional client experience through prompt and effective serviceCoordinating work schedules and appointmentsUpholding company standards and policies for outstanding customer serviceDelivering office updates and addressing client concerns during daily meetings with the CEO

Join Almstead Tree and Shrub Care, a proud second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964. As a TCIA accredited company, we prioritize our employees' professional growth, career aspirations, safety, and overall quality of life.We are eager to welcome enthusiastic professionals looking to advance their careers in tree care! Our offerings include competitive compensation, year-round employment, paid time off, health and retirement benefits, and a supportive, inclusive company culture. If you are ready to thrive at work every day, we invite you to grow with us!Key Responsibilities:Design efficient technician routes and service schedules, striving to exceed production standards.Ensure comprehensive understanding of all relevant paperwork, work orders, and special client instructions.Initiate phone calls for advance notifications and communicate via email with clients as necessary.Engage with technicians throughout the day to optimize workflow and address any concerns.Maintain appropriate inventory levels for all services to ensure seamless operations.Manage records and files related to technician credits and ensure DEC compliance.Support the billing department with data entry, reconciliations, and invoicing as needed.Handle incoming customer service calls and assist clients effectively.Organize files for payment processing and contribute to accounts receivable management.Ensure client records are kept up-to-date and manage filing duties.Distribute annual maintenance contracts to clients during the off-peak season.

Almstead Tree and Shrub Care has provided environmentally conscious arboriculture services across the NY, NJ, and CT tri-state area since 1964. As a second-generation, family-owned business, the company values professional growth, safety, and employee well-being. The team offers a supportive workplace and encourages career advancement in tree care. This Administrative Assistant for Logistical Operations role is based in New Rochelle, New York. The position supports daily operations and logistical planning for field technicians, while also handling a range of administrative and customer service tasks. What you will do Plan and schedule technician routes to meet and exceed production needs. Review paperwork and work orders, noting client-specific routing instructions. Confirm service appointments with clients by phone and email. Communicate regularly with technicians to resolve questions and streamline operations. Monitor inventory levels to ensure products are available for service completion. Maintain records for technician credits and ensure compliance with Department of Environmental Conservation (DEC) reporting. Assist with data entry for sales and payments, and support the Billing Manager with reconciliations. Respond to customer service inquiries and assist with billing tasks as needed. Route incoming calls to the appropriate staff members. Prepare work orders and proposals, and support the Office Manager with additional administrative duties. Organize files for payment processing and manage accounts receivable and purchase order systems. Keep client records updated and handle filing responsibilities. Send annual maintenance contracts to existing and former customers during the winter season. What Almstead offers Competitive compensation Year-round employment Paid time off Comprehensive health and retirement benefits An inclusive company culture focused on growth and well-being

About Almstead Tree & Shrub Care Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture company serving the NY, NJ, and CT tri-state area since 1964. The company is known for environmentally responsible practices and a strong focus on employee growth, safety, and well-being. Role Overview The Office Manager will coordinate daily office operations in New Rochelle, NY, connecting customers, field teams, and leadership. This position combines operations management, administrative oversight, and customer service to help create a smooth, organized workplace. What Success Looks Like in the First 90 Days Office operations run smoothly, with systems and accountability in place. Customer inquiries receive prompt, professional responses. Billing, accounts receivable, and collections processes are organized and improving. The administrative team is productive and supported. Leadership has clear visibility into essential reports and office metrics. Main Responsibilities Oversee daily office operations and administrative processes. Supervise and support the administrative staff. Handle escalated customer inquiries. Assist with customer service and inside sales efforts. Help with invoicing and manage accounts receivable. Oversee collections and follow up with key accounts. Prepare client proposals and job documentation. Coordinate onboarding logistics for new hires. Manage office supplies and vendor relationships. Support reporting and data tracking needs. Requirements 5–10+ years in office management or administrative leadership. Background in a service-oriented or field operations setting is preferred. Proven ability to juggle multiple priorities. Skills and Competencies Strong organizational and problem-solving abilities. Excellent communication and interpersonal skills. Attention to detail and reliable follow-through. Proficient with Microsoft Office Suite (Word, Excel, Outlook). Capable of leading and prioritizing tasks. Education Associate’s or Bachelor’s degree in Business Administration or a related field preferred. Equivalent experience will be considered. Compensation and Benefits Salary: $85,000 – $95,000 Medical, dental, and vision insurance 401(k) retirement plan Generous paid time off Professional growth and advancement opportunities Equal Opportunity Employer Almstead Tree & Shrub Care is committed to providing an inclusive environment and is proud to be an Equal Opportunity Employer.

Join our dedicated team at PPHP where we affirm our commitment to care, no matter what. Position Overview: We are actively seeking individuals who are passionate about pursuing a career in healthcare. We provide training for the right candidates, including recent graduates from 2-year or 4-year colleges, Medical Assistants, Nurse Aides, Phlebotomists, Hemodialysis Technicians, Licensed Practical Nurses, Home Health Aides, and Personal Care Aides.As a vital member of our health center operations and clinical support team, you will successfully complete assigned tasks under the supervision of center management and licensed clinical staff. Your contributions will enhance center operations, improve patient satisfaction, ensure the safety of PPHP's services, and foster exceptional internal customer service.

Join Almstead Tree and Shrub Care, a proudly family-owned arboriculture business, dedicated to providing eco-friendly services across New York, New Jersey, and Connecticut since 1964. As a TCIA accredited firm, we prioritize the professional growth, safety, and overall well-being of our employees.We are in search of enthusiastic individuals eager to kickstart their careers in tree care! We provide competitive compensation, consistent year-round employment, paid time off, health and retirement benefits, and a supportive company culture. If you are looking for a fulfilling work environment, we invite you to grow with us!Position: Yard Assistant - Compensation: $20-$23 per hourAre you a motivated individual with a strong work ethic?The Yard Assistant plays a vital role within our mulch service team, serving as a point of contact for our mulch and propane customers. This entry-level position comes with comprehensive training for the right candidate.Key ResponsibilitiesAssist customers with propane sales, including loading and unloading tanks from vehicles.Conduct sales transactions for mulch and propane in accordance with company policies.Reconcile daily sales with the designated administrative assistant.Utilize basic computer software as needed.Maintain cleanliness in both yards, addressing garbage, leaves, debris, and any vehicles obstructing pathways.Support mechanics as required.Learn to safely operate basic construction equipment, including front-end loaders and grinders.Load mulch for customers.Assist in wood grinding tasks when not engaged in propane or prioritized activities.Wash company trucks.

About the Role Domino's Pizza, Inc. is hiring an Assistant Manager for the 432 North Avenue location in New Rochelle. This position supports daily store operations, helps maintain high customer satisfaction, and assists in guiding team members on each shift. What You'll Do Support the General Manager in running daily operations Help lead and motivate team members Work to ensure every customer receives friendly, accurate service Uphold Domino's standards for quality and cleanliness Who Thrives Here People who enjoy hands-on leadership and want to build their skills in a busy restaurant setting succeed in this role. The team values reliability, a positive attitude, and a commitment to great pizza and service.

Join Veolia Environnement SA as a Summer Intern and gain valuable experience in administrative support. This internship offers a unique opportunity to work alongside industry professionals in a dynamic environment.

Are you looking to gain hands-on experience in an engaging and dynamic environment this summer? Join us at Veolia Environnement S.A. as a Summer Intern in our Administrative Support department. This is a unique opportunity to be part of a global leader in optimized resource management and environmental services.Your role will involve supporting various administrative functions, contributing to projects, and gaining insights into the inner workings of our organization. We are seeking motivated individuals who are eager to learn and develop their professional skills.

Join Veolia Environnement, a global leader in environmental services, as a Summer Intern! This is an exciting opportunity for individuals looking to gain hands-on experience in administrative support. As an intern, you will assist in various administrative tasks, providing key support to our team while enhancing your skills in a professional environment.

Join us for an enriching summer internship at Veolia Environnement S.A. in New Rochelle! This is an excellent opportunity for students or recent graduates to gain hands-on experience in administrative support. You will work closely with our talented team, assisting with various tasks and projects that contribute to the operational efficiency of our organization.