Remote Executive Operations Assistant - Support for CEO

Role overview freedup is hiring a Remote Executive Operations Assistant to support the CEO from Mexico City. This role is central to keeping daily operations organized and efficient. The assistant manages the CEO’s calendar, handles communications, and helps move projects forward, allowing the CEO to focus on broader company goals. What you will do Maintain and organize the CEO’s schedule, ensuring meetings and commitments are managed smoothly Coordinate communications both within the company and with external contacts Assist with project management tasks and follow up on important initiatives Support day-to-day operational processes to help the team work effectively Who thrives in this role This position fits someone who is proactive, detail-focused, and comfortable working remotely. Success comes from staying organized and contributing to both daily operations and strategic projects.

Join our dynamic team as a Bilingual Executive Assistant!At Wing, we are on a mission to transform the future of work for companies globally. We aim to be the premier destination for businesses seeking to build world-class teams and streamline their operations.As a key player in our team, you will provide essential support to executives by managing a variety of tasks that ensure smooth daily operations. This role is perfect for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact.Key Responsibilities:1. Prepare and dispatch invoices, monitor payments, and maintain financial records.2. Conduct research on industry trends and best practices, compiling findings into comprehensive reports.3. Organize and maintain electronic and physical files and documents.4. Perform data entry tasks, including meeting minutes, payroll information preparation, and lead lists.5. Source products, manage orders, and obtain samples as needed.6. Maintain and update marketing and sales information through a CRM platform.7. Oversee project timelines, facilitate internal communications, and manage company data.8. Coordinate executive calendars, manage scheduling conflicts, and ensure timely client meetings.9. Arrange travel itineraries, including accommodations and transportation.10. Handle incoming calls, manage appointments, and respond to inquiries.11. Organize email correspondence, ensuring important communications are prioritized and addressed.12. Compile data and create cohesive reports and presentation materials.13. Manage online presence, including video uploads and customer feedback.14. Undertake ad hoc tasks as required.

Remote Opportunities at JumpCloudAbout JumpCloudJumpCloud® offers an innovative open directory platform that simplifies the secure management of identities, devices, and access across your enterprise. Our platform empowers IT teams and Managed Service Providers (MSPs) to enable users to work securely from any location while managing Windows, Apple, Linux, and Android devices through a single interface. With JumpCloud®, IT management is made simple.Position Overview:We are looking for a dynamic and resourceful Executive Assistant to be part of our Mexico-based executive support team. In this pivotal role, you will provide high-level executive support to global leaders, ensuring seamless operations across various functions. The ideal candidate will excel in organization, adapt easily between high-level scheduling, travel arrangements, and meeting preparations, and possess a proactive approach.As a representative of our executive team, you will handle communications with professionalism and courtesy. Your exceptional time management and prioritization skills will be key, along with the ability to foresee needs and maintain discretion in all dealings.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This description serves as a general overview for the Executive Assistant position. Specific responsibilities and tools will be detailed during the final interview. Please ensure your application aligns with your location and experience. We are committed to hiring individuals who can excel in this role!*Only apply if you are based in Mexico or LATAMRemote Executive AssistantAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! Our goal is to become the premier destination for companies aiming to build exceptional teams and automate their operations.We are in search of a dynamic Executive Assistant who can start immediately!Key Responsibilities include, but are not limited to:1. Generate and issue invoices, monitor payment statuses, and maintain records of company expenditures.2. Conduct research on industry trends, best practices, and publicly available data to compile insightful reports.3. Organize and manage documents and files systematically.4. Handle data entry tasks including creating lead lists, documenting meeting minutes, transcribing recordings, and preparing payroll information.5. Conduct product research, purchase items, and acquire samples as needed.6. Update and manage information for marketing and sales initiatives through a CRM system.7. Oversee project monitoring, facilitate internal communications, and organize company data effectively.8. Coordinate team schedules to avoid conflicts and ensure timely client meetings.9. Arrange travel itineraries, including hotel and rental car bookings.10. Manage incoming calls, relay information, and schedule appointments.11. Respond to emails, follow up on correspondence, organize the inbox per client preferences, and notify clients of important communications.12. Integrate data and content into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and keep account profiles current.14. Perform ad hoc tasks as required.Qualifications:• A minimum of 3 years of experience supporting C-level executives (CEO, COO, etc.).• Bachelor's degree or relevant certification (mandatory).• Exceptional communication skills via phone, email, and instant messaging.

About Pearl Talent Pearl Talent connects top-tier professionals worldwide with startups in the U.S. and EU. The companies we work with have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. Our focus is on finding driven individuals who want to advance and grow in their careers. About the Client This role supports a fast-growing, founder-led real estate development startup operating in several U.S. markets. The company runs with a lean team and emphasizes efficient project delivery and scaling. Work Arrangement Remote position based in Mexico City or elsewhere in Mexico. Requires overlap with the U.S. Eastern Time (EST) workday. Monday to Friday schedule, about 40 hours per week. Independent contractor engagement. Role Overview The Virtual Executive Assistant / Associate Chief of Staff provides direct support to the CEO and acts as a central point for communication, task management, and project coordination. This position blends classic executive assistance with operational oversight, helping the team stay organized and accountable. Success in this role depends on strong organization, proactive problem-solving, and the ability to work closely with senior leadership. The right person anticipates needs and keeps operations running smoothly in a changing environment. Key Responsibilities Streamline executive workflows so the CEO’s time and priorities are protected. Track and maintain visibility across tasks, projects, and team commitments. Support timely, effective decision-making for the CEO and leadership team. Organize systems and dashboards to boost company productivity. Promote team accountability and alignment on priorities and deliverables. Why Join Pearl Talent? Pearl Talent offers more than job placements. We connect professionals with roles that encourage growth, challenge, and meaningful career development. Working with us means collaborating with visionary founders and building long-term careers in high-impact companies.

Teamwork makes the stream work. Roku is transforming the way the world enjoys televisionAs the leading TV streaming platform in the U.S., Canada, and Mexico, Roku aims to power every television globally. We pioneered the streaming experience to the TV, connecting viewers to the content they cherish while empowering content creators to build and monetize substantial audiences. Our unique capabilities allow advertisers to engage consumers effectively.From your very first day at Roku, your contributions will be both valuable and recognized. We are a rapidly growing public company where every team member plays a crucial role. Join us and provide extraordinary experiences to millions of TV streamers worldwide while gaining significant exposure across various fields.

Join our dynamic Operations team at darwin-ai, where your passion for technology and customer service will shine! We are seeking an enthusiastic AI Operations Executive who is keen on leveraging artificial intelligence to create innovative solutions for our clients. This position is perfect for individuals who enjoy blending exceptional customer service skills with technical knowledge to develop AI assistants that drive business growth.Key Responsibilities: Manage the onboarding process for new client accounts. Engage with existing clients to identify new use cases, communicate updates, and support their business development using our tools. Deliver technical assistance to clients regarding the AI solutions implemented.

Role overview Stripe is hiring an Operations Associate for the Product Support Operations team in Mexico City. This position focuses on refining product support processes and helping deliver strong service to customers. The role involves close collaboration with teams across the company to make operations more efficient and improve how customers experience Stripe’s products.

The United Firm | La Liga Defensora, APC is seeking a dedicated Remote USCIS Case Assistant - Virtual Assistant to join our dynamic USCIS immigration team. Reporting directly to the Legal Supervisor, this position is ideal for a candidate with exceptional customer service and case management abilities. The successful applicant will support clients in their journey towards adjusting their immigration status to lawful permanent resident through effective case management, legal research, and client interaction.Key Responsibilities:Conduct client intake and gather necessary documentation.Prepare and file immigration forms.Maintain communication with clients for updates and support.Act as a liaison with government agencies, particularly USCIS.Review and maintain comprehensive case files.Assist with legal research and provide necessary support.Prepare clients for Adjustment of Status (AOS) interviews and hearings.Manage Requests for Evidence (RFEs) and respond accordingly.Prepare for AOS denials and appeals as necessary.Collaborate with other legal professionals to ensure seamless case handling.Provide post-filing support for Employment Authorization Documents (EAD) and Advance Parole applications.Assist in the closure of cases.Qualifications:1-2 years of experience in Immigration Law.Familiarity with essential forms, including Form I-485.Proficiency in case management software.Join our expanding firm and take advantage of opportunities for career advancement. You will work alongside a team of professionals committed to excellence in the legal industry.The United Firm | La Liga Defensora, APC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.

About Antai VenturesAntai Ventures is a prominent venture studio based in Barcelona, renowned for its impactful presence across Southern Europe and Latin America. We collaborate with outstanding entrepreneurs to create innovative and scalable companies from the ground up. Since our inception in 2012, we have co-founded over 30 ventures, including notable names like Glovo, Wallapop, PlatanoMelon, and GoTrendier. Together, our startups have successfully raised more than $1.5 billion in funding, generated over $3 billion in shareholder value, and created more than 5,000 jobs.We are currently seeking a visionary CEO to lead a new eCommerce holding company based in Mexico City. Responsibilities:Establish a diverse portfolio of consumer brands from the ground up, leveraging data insights derived from AB testing methodologies and AI tools.Collaborate with the Board of Directors to develop robust business strategies and plans, ensuring alignment with both short-term and long-term goals.Recruit, lead, and inspire a high-performing team.Define and implement the marketing and product strategy to fulfill the company's business objectives.Oversee all operations and business activities to ensure they yield desired outcomes and align with our overarching strategy and mission.Cultivate trustworthy relationships with key partners and stakeholders, serving as the primary contact for significant shareholders.Analyze challenges and provide effective solutions to secure the company's growth and sustainability.Maintain in-depth knowledge of industry trends and market dynamics. Ideal Candidate ProfileProven experience (8+ years) in consumer packaged goods (CPG), marketplaces, or digital B2C sectors.Deep expertise in consumer marketing and product development.Comprehensive approach to brand building and strategic planning.Exceptional analytical and operational skills, with a track record of measuring and demonstrating ROI on marketing initiatives and operational enhancements.An entrepreneurial spirit combined with exceptional organizational and leadership capabilities.Outstanding communication and public speaking skills.A passion for consumer-focused businesses and an entrepreneurial mindset.Lastly, a great sense of humor and a positive attitude that makes collaboration enjoyable.

Since our inception in 1998, we have been driven by a mission to redefine how gamers engage with their beloved titles. Today, we proudly encompass a global workforce of over 12,000 professionals across more than 70 studios in 26 countries.We are dedicated to assisting video game developers and publishers by providing a vast array of solutions that range from art and audio services to testing, localization, and ultimately, Player Engagement. This rapidly growing service line at Keywords Studios encompasses technical support, community management, and trust & safety services tailored for a diverse portfolio of AAA and Indie studios in the gaming sector.Join us in our quest to cultivate vibrant player communities and deliver exceptional experiences! Role OverviewAs the Operations Manager, you will spearhead multiple projects towards successful completion. Your leadership prowess will serve as the catalyst for achieving project goals, leaving a significant mark on our organizational objectives.Your meticulous approach to project tracking and budget management will drive operational profitability while ensuring timely and accurate billing across all projects. By proactively managing project scope changes, identifying potential risks, and developing strategic contingency plans, you will ensure seamless project outcomes with confidence. Desired QualificationsLeadership:Oversee assigned projects comprehensively, ensuring that client expectations are met and processes are adjusted as required.Collaborate with the Business Development Management Team to evaluate new project scopes, providing expert guidance to clients while agreeing on processes and timelines.Maintain performance records for Team Leads and agents, offering ongoing feedback and mentorship.Coordinate schedules with Team Leads and facilities to ensure optimal project execution.Engage daily with clients, managing all project-related communication and strategies.Implement quality control measures across projects.Define workflows and responsibilities among project team members.Guarantee financial success for projects by delivering accurate reports and invoices to clients punctually.Timely address and resolve project or HR issues, escalating them when necessary.Analytics:Possess a keen eye for identifying errors or inconsistencies in both personal and team contributions, addressing or amending them as necessary.Ability to prepare, interpret, and effectively utilize management information reports.Play a crucial role in designing and improving processes, methodologies, and tools while maintaining thorough documentation.Communication:Deliver comprehensive briefings to Team Leads and agents, ensuring alignment with project objectives and strategies.

Doctoralia connects patients and healthcare specialists across Mexico through its digital platform. The company’s SaaS tools aim to make clinical practice more efficient and patient-focused for medical professionals and their teams. Role overview The Operations Support Specialist coordinates and improves daily operations at Doctoralia’s Mexico City office. This position works with both internal teams and external clients, handling a mix of administrative tasks, incident resolution, and process improvement initiatives. What you will do Assist internal teams with daily operations, ensuring workflows remain efficient and incidents are resolved quickly. Update and maintain databases, reports, and documentation, keeping all information accurate and confidential. Identify areas where operational procedures can be improved and suggest practical solutions to increase efficiency. Coordinate with suppliers and various internal departments to meet deadlines and maintain service quality. Track key operational metrics and share insights to support business decisions. Requirements 1 to 2 years of experience in operations, administration, or support roles, including administrative work and incident management. Comfort working in startup, marketing, or advertising environments. Familiarity with Jira, Salesforce, CRMs, or similar operational management platforms. Strong organizational skills, a proactive mindset, and effective problem-solving abilities.

Are you passionate about delivering exceptional customer service? As a Customer Support Executive at NielsenIQ, you will play a pivotal role in enhancing our customers' experiences. You will be responsible for addressing customer inquiries, providing product information, and resolving issues in a timely and effective manner.Join our team and contribute to a culture of excellence while developing your skills in a collaborative environment!

Role Overview Vista Group is looking for a Support Lead to join the team remotely from Mexico City. This position focuses on delivering strong customer service and keeping support operations running smoothly. The Support Lead guides support initiatives, mentors team members, and works to improve support processes. What You Will Do Lead support projects and day-to-day operations Coach and mentor support staff Identify and implement improvements in support workflows Help ensure customers receive timely, effective assistance Location This is a remote role based in Mexico City, Mexico.

About PayJoyAt PayJoy, we are driven by our mission to empower under-served individuals in emerging markets to attain financial stability and success. Our innovative technology for secured credit paves the way for new customers to enter the credit ecosystem. Through our point-of-sale financing and card offerings, we provide customers with access to a modern quality of life. Our credit solutions also enable our clients to harness their potential as micro-entrepreneurs and act as a safety net during challenging times. By leveraging advanced machine learning, data science, and anti-fraud AI, we have successfully assisted over 18 million customers as of 2025, all while maintaining robust profitability for sustainable growth.Role OverviewWe are on the lookout for a highly skilled, proactive, and professional Executive Assistant to act as a trusted partner to the Chief Revenue Officer at PayJoy. This position is tailored for someone who excels in a dynamic, high-growth environment and possesses outstanding judgment, organizational skills, and discretion.This role transcends typical administrative duties. The ideal candidate will enhance executive effectiveness by managing intricate logistics, safeguarding focus, proactively anticipating needs, and ensuring comprehensive follow-through across a global go-to-market organization that spans over 10 markets and multiple time zones.The successful applicant will be resourceful, composed under pressure, detail-oriented, and capable of operating independently with a strong sense of ownership.

Are you ready to take your career to the next level with a dynamic boutique wealth management firm? We are seeking a dedicated and enthusiastic Client Operations Specialist to join our remote team. In this pivotal role, you will be the first point of contact for client inquiries, managing account administration and custodial processes with esteemed partners like Charles Schwab and Fidelity. You will play a crucial role in supporting our advisors and ensuring an exceptional client experience in a collaborative, high-touch environment. If you have a background in financial planning or RIA experience, we want to hear from you!As a Client Operations Specialist, your primary responsibilities will include:Acting as the principal contact for client service and operational inquiries, addressing questions regarding accounts, paperwork, and custodial processes.Processing and managing account openings, transfers, maintenance requests, and cash movements for a seamless client experience.Assisting financial advisors with account administration and client follow-ups to enhance service delivery.Liaising with custodians to resolve issues efficiently while maintaining operational excellence.Ensuring compliance standards are met while providing polished, professional service.

JumpCloud is seeking a motivated and results-driven Commercial Account Executive to join our dynamic team. As a key player in our sales organization, you will be responsible for driving revenue growth by acquiring new customers and managing existing accounts. This role requires a deep understanding of the cloud-based directory services and the ability to communicate the value of our solutions effectively.Join us in our mission to simplify the way organizations manage their users and devices. If you are passionate about technology and sales, we want to hear from you!

The United Firm | La Liga Defensora, APC is seeking a talented Remote Deferred Action Legal Assistant to become a vital part of our expanding Immigration department. Reporting directly to our Immigration Supervisors, this position offers an exciting opportunity to engage in meaningful work. The ideal candidate will have exceptional customer service and case management skills, coupled with a solid understanding of Deferred Action processes. In this role, you will be involved in all facets of case management, including building and maintaining client relationships, reviewing and analyzing cases, and preparing and filing various applications and petitions.

The United Firm | La Liga Defensora, APC is seeking a dedicated Remote Immigration Waiver Legal Assistant to enhance our dynamic legal team. Reporting directly to the Immigration Department Supervisor, you will play a pivotal role in our immigration practice, leveraging your knowledge of immigration laws to make informed decisions. Ideal candidates will demonstrate a strong client-service orientation and possess exceptional case management skills. Your expertise in procedural requirements for various non-immigrant and immigrant visas will be invaluable as you assist in managing client relationships, conducting case reviews, and preparing and filing petitions.

Join Scale AI as a Support Specialist where you will initially work at Tier 0 and progress to Tier 1 readiness in a few weeks. This role requires handling a variety of contributor support issues, including those that are moderately complex, showcasing your judgment, investigative skills, and clear communication abilities. You will collaborate across teams to ensure contributors receive precise, prompt, and considerate support while also identifying opportunities to enhance workflows and documentation.This position is ideal for seasoned support professionals who thrive in a fast-paced environment and are comfortable working independently.You Will:Address routine and moderately complex contributor inquiries via email and chat, utilizing established workflows and your best judgment.Communicate with clarity, empathy, and professionalism.Document investigations, actions taken, and resolutions comprehensively in Zendesk or similar platforms.Recognize issues beyond the tier's scope and escalate them with detailed context and documentation.Provide feedback on workflows, macros, and documentation to boost efficiency and contributor satisfaction.Keep updated on relevant process and product changes through the provided resources.Ideally, You'd Have:Previous experience in high-volume customer support, platform support, or a similar role.Experience working remotely, demonstrating your ability to manage tasks independently and prioritize effectively without direct oversight.Excellent written and verbal English communication skills, with a knack for clear and professional interactions.Familiarity with customer service SaaS tools, Slack, and Google Workspace.Working Model & Tools:This is an independent contractor position, responsible for delivering specified services for an estimated six-month term. Continued engagement or transition to full-time employment may be considered based on performance and business requirements.Company equipment will be provided during your engagement.Collaborate asynchronously with internal teams as necessary.