Personal Assistant / IFA Administrator

Are you a dynamic and detail-oriented financial services professional seeking your next career move? Do you pride yourself on your adaptability and self-motivation? If you possess exceptional time management skills and enjoy overseeing your own and others' schedules, then this opportunity is perfect for you.Recruit UK is thrilled to present a fantastic opening for a Personal Assistant / IFA Administrator in the heart of London, at a prestigious boutique Chartered Independent Financial Advisor (IFA).This firm specializes in providing tailored and comprehensive advice to ultra-high-net-worth clients and has achieved the esteemed Chartered Financial Planner status—recognized as the gold standard in the industry. They are experiencing continued growth and are eager to welcome a new team member who excels in administrative tasks, time management, relationship-building, and can thrive in a dynamic environment.Ranked among the Top 100 UK IFAs, this company is highly regarded by its employees, having received accolades for being one of the best workplaces in the industry. Don’t miss out on the chance to join a passionate team where you can truly enjoy your work.

Evelyn Partners seeks an IFA Client Administrator for its London office. This full-time role plays a key part in supporting Independent Financial Advisers and making sure clients receive careful, accurate service. Key responsibilities Maintain client accounts and keep records current Process financial transactions with accuracy and efficiency Offer administrative support to IFAs Contribute to a smooth, positive experience for clients What we look for Attention to detail Strong organizational skills Dedication to quality service This position is well suited to those who take pride in supporting colleagues and keeping day-to-day operations on track.

We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.The ideal candidate will take on a variety of responsibilities, including:Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:Expertly managing diaries and scheduling appointmentsCoordinating meetings and reserving meeting rooms, including off-site venues as neededHandling travel arrangements, including securing hotel and flight bookings with necessary approvalsManaging emails and responding to inquiries where applicableFielding telephone callsDrafting letters, reports, and presentations, including audio typingConducting specific projects and research as requiredDelivering professional, warm, and efficient Front of House/Customer Service, including greeting visitorsAnswering calls and managing postal correspondence, including coordinating courier servicesMaintaining the meeting room calendarArranging refreshments for meetings when necessaryOrdering and restocking office and kitchen suppliesEnsuring annual renewal of all office and facilities supplier contractsOverseeing the upkeep of marketing materialsParticipating in the Saturday office rotaManaging emails directed to the Admin accountAssisting in organizing company and social events throughout the yearMoreover, additional responsibilities will include:Overseeing building securityServing as Fire Warden and supporting office Health and Safety, which involves:Conducting risk assessmentsMaintaining established standards and processesEnsuring adequate first aid training for staff on-siteGeneral maintenance of the office environment and facilitiesThe successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:Proficiency in Microsoft Word, Excel, and PowerPointA positive attitude and a strong commitment to providing outstanding customer serviceExcellent problem-solving skillsIn return, we offer:25 days of annual leave plus bank holidays, increasing to 30 days with length of serviceThe option to purchase up to 5 additional days of leave

Join a prestigious trading platform that is ambitiously expanding its global footprint. Our award-winning products are recognized for their innovative technology and outstanding client experience. We pride ourselves on excellence and are continuously seeking exceptional individuals to become part of our dynamic team.We are in search of a highly organized and proactive Executive Personal Assistant to assist the CEO with daily operations. This pivotal role guarantees effective communication and streamlined administrative procedures across the organization, handling both personal and professional responsibilities. The ideal candidate will demonstrate initiative, possess a keen sense of detail, manage multiple tasks efficiently, and maintain confidentiality while delivering top-tier administrative support in a fast-paced environment.

KEY RESPONSIBILITIES:Act as a representative of our client's Financial Consultant Team, ensuring top-notch service delivery.Conduct comprehensive financial planning analyses to cater to diverse client needs.Organize and participate in client meetings to deeply understand and address both immediate and long-term financial goals, fostering trust and confidence in the advisory team.Proactively seek out and establish new client relationships to expand the client base.Supervise and guide the Business Development Manager and Para-planner, ensuring effective team collaboration.QUALIFICATIONS:A minimum of three years’ experience in wealth management or financial advisory, with a clean record free of client dissatisfaction and regulatory penalties.A proven history of successful client relationship management and acquisition.Self-driven and dynamic, with a strong ability to work autonomously.

Join our vibrant team at Open House London Ltd as a Personal Assistant, where you will provide essential support to our team of four Directors and a Principal. Our hospitality group operates renowned locations in Central London, including The Lighterman in King’s Cross, Percy & Founders, and the Boxcar Delis in Marylebone. We are excited to announce the upcoming launch of the Pantechnicon, a unique mixed lifestyle, retail, and hospitality venue set to open in late 2019 in the heart of Belgravia. As our company continues to expand, we are embarking on two additional hospitality projects this year.We are seeking a highly organized and adaptable Personal Assistant who can navigate the diverse and complex demands of our Directors' numerous projects. This role promises a dynamic and fast-paced work environment, making it ideal for someone who thrives under pressure.As a Personal Assistant, you will need exceptional organizational, IT, and communication skills. The ability to work independently while managing upwards will be crucial for success in this position. Your daily tasks will encompass a mix of routine activities and exciting challenges.

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

At Acturis, innovation isn't just part of our culture — it's in our DNA. Our journey started in 2000 in the garden shed of our co-founder, Theo Duchen, who, alongside former McKinsey partner David McDonald, embarked on a mission to transform insurance technology. From its humble beginnings, Acturis has evolved into a global SaaS leader reshaping the insurance landscape.Today, over 100,000 users across more than 40 countries rely on our platform to drive their business operations. By working closely with brokers, insurers, and MGAs, we are at the forefront of modernizing insurance for both personal and commercial sectors.Recognized as a Great Place to Work® 2026, Acturis blends the agility and innovation of a start-up with the stability and scale of an industry leader. You will become part of a team where expertise is cherished, ideas are swiftly implemented, and talented individuals make a significant impact from day one. Furthermore, as an EcoVadis Committed-rated organization, we prioritize sustainable and responsible practices to create long-term value.Your daily responsibilities will include:Managing executive schedules, travel arrangements, expense reporting, and meetings to facilitate seamless daily operations.Providing proactive and confidential personal assistant support to the CEO, anticipating needs and managing sensitive tasks with utmost discretion.Delivering exceptional administrative and logistical support across the executive team, including handling documents, organizing events, and addressing ad hoc requests.We offer a structured development path, clear advancement opportunities, and genuine ownership of your projects. This could mean leading initiatives, shaping strategies, or mentoring your peers. You will thrive in a collaborative environment where high performers progress quickly.What you can expect:A transparent progression framework, regular feedback sessions, and annual performance evaluations.Comprehensive onboarding, continuous professional development, and access to industry-recognized training programs.

THE ROLE At Debenhams Group, we are undergoing an exciting transformation, revitalizing our brand, culture, and connections with both colleagues and customers. In the dynamically evolving retail landscape, authentic communication is essential for fostering trust, aligning our teams, and maximizing our impact on internal and external audiences. We are eager to welcome a motivated Merchandising Administrative Assistant who will collaborate closely with various departments across the organization. Your role will involve effectively communicating sales performance back to the broader brand through comprehensive reporting. You will assist in analyzing departmental sales data, enabling you to influence future strategies directly. This fast-paced position requires excellent organizational skills to stay on top of your responsibilities. Working from our central London office, you will be immersed in the world of fashion and data. This position is office-based in our central London location.KEY RESPONSIBILITIESAfter a recent structural overhaul, brand repositioning, and workforce transformation, we’ve assembled a passionate and dynamic team focused on upholding the brand’s premium positioning while embracing innovation and growth. With a clear vision for the future, we are evolving Karen Millen’s legacy and shaping the next chapter of its success.Our Merchandising team is pivotal in ensuring that Karen Millen continues to lead in the global fashion market. With a meticulously curated product range, we strategically deliver exceptional quality and precision in every collection. We thrive on data, trends, and insights, leveraging our expertise to provide the right products to the right customers at the right time. As innovators of the test-and-repeat model, we adapt quickly, balancing our heritage with a forward-thinking approach to fashion.Key Responsibilities:Manage all administrative reporting, analyzing sales performance within your department to be discussed in weekly trade meetings and inform broader strategic planning.Report sales analysis to your Senior Merchandiser to propose actionable strategies.Identify potential issues with current orders and collaborate with the merchandising team to propose effective solutions.Maintain regular communication with suppliers and the warehouse team to ensure timely order fulfillment and minimize delays.Take full responsibility for the Merchandising Admin Assistant Excel trackers, ensuring daily updates.WHAT WE LOOK FOR Your Skills, Knowledge, and Experience A passion for working with numbers and analyzing data trends.A methodical and analytical approach to problem-solving.A keen attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Join our Team as a Private PA for a Prestigious High-Net-Worth FamilyLocation: Hampstead, North West LondonLevel: ExecutiveContract Type: PermanentSalary: £65,000 - £70,000 plus benefitsThis is an exceptional opportunity to become a vital part of a warm and collaborative team dedicated to supporting a high-net-worth family with young children. You will manage two beautiful residences and collaborate with a team of five staff members, enjoying a fulfilling role that combines independence, teamwork, and the chance to shape and grow your responsibilities.The family—consisting of an executive and an academic—values the impact an outstanding Executive PA can have, and they are keen to work with someone who is efficient, professional, and proactive.The role encompasses approximately 70% personal assistance duties and 30% household management. Ideal candidates should possess over 12 years of relevant experience, be adept at multitasking, and possess excellent interpersonal skills. A self-starter attitude, the ability to accept constructive feedback, forward-thinking capabilities, and adaptability are crucial for success in this position. Candidates should also be well-versed in corporate culture and processes, proficient in Mac, Excel, and Word, and demonstrate strong lifestyle management skills.A bachelor’s degree with a 2.1 (grade B) or higher is advantageous. The working hours are civil: Monday to Friday, from 8:30 AM to 5:00 PM, with occasional out-of-hours support required. The London property offers parking, excellent transport links, and is a short walk from a vibrant village filled with restaurants and amenities.Key Areas of Responsibility:Establishing and managing systems to ensure smooth household operations, including health and safety protocols, filing, inventories, contact lists, manuals, and invoicing.Coordinating social events, scheduling appointments, and managing calendars.Organizing celebrations and dinners, and supporting staff events.Managing household finances, including invoices, payroll, bank statement reconciliation, and petty cash oversight.Handling purchases, logistics, tickets, and memberships.Conducting an annual review of significant household expenditure to ensure optimal efficiency.Overseeing household purchases and returns.Coordinating private and commercial travel and holidays.Liaising with staff and coordinating local travel to holiday properties as needed.Providing back-up support for Estate Manager duties.You will report to the Chief of Staff and Estate Manager, providing mutual support as necessary.Please note that this role is highly confidential; only shortlisted candidates will be contacted.

FRP Advisory seeks an Office Administration Assistant to support the Financial Advisory team in London. This position helps keep daily office functions running smoothly and provides direct administrative support to colleagues. Key responsibilities Manage incoming and outgoing correspondence Schedule appointments and coordinate calendars Organize and maintain files Assist with a range of administrative tasks as needed What we look for Strong attention to detail Proactive approach to problem-solving Clear and effective communication skills Commitment to supporting high standards of client service This role is based in our London office and works closely with a team of financial professionals.

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

Join our dynamic team as a Research Administrative Assistant, where you will play a vital role in supporting our Professional Membership initiatives. Your responsibilities will include managing administrative tasks, coordinating research projects, and assisting in the development of engaging membership content. We are looking for a proactive, detail-oriented individual who thrives in a collaborative environment.

About UsCrossmedia is a global leader in independent media. Our commitment to integrity in media and business is reflected in our core principles of TRUST, REASON, and the Pursuit of HAPPINESS. Founded in New York City in 2000, we have grown to become one of the largest minority-owned, full-service media planning and buying agencies in the United States, employing over 500 professionals worldwide with aspirations for continued growth.Our mission is to forge innovative connections between brands and consumers, irrespective of the channel or budget, all while maintaining honesty and transparency. We pride ourselves on being a values-driven organization that prioritizes media transparency and objective decision-making. Our dedication to the Pursuit of HAPPINESS is evident through our investment in the professional and personal well-being of our colleagues, reflected in our numerous initiatives, clubs, and cultural events. We have been recognized as one of Ad Age's Best Places to Work for seven consecutive years.With offices in New York, Philadelphia, London, and Germany, we serve a diverse client base, including U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, and the American Cancer Society.Your RoleWe are seeking a dedicated Part-Time Office Administrative Assistant for our London office, with a work schedule of three days per week: Monday, Wednesday, and Thursday. This role encompasses a range of responsibilities, including operations, reception, and various administrative tasks.

Are you passionate about fitness and helping others achieve their health goals? Join Equinox as a Personal Trainer in London, where you will inspire and guide clients on their fitness journeys. At Equinox, we believe in a holistic approach to wellness, combining physical training with nutritional guidance and lifestyle coaching.Your role will involve creating personalized training programs that cater to individual needs, conducting fitness assessments, and providing continuous motivation and support to clients. You will work in a dynamic environment, equipped with state-of-the-art facilities and a committed team.

Join Equinox, a premier fitness destination, as a Personal Trainer. We are seeking passionate and dedicated individuals who aspire to inspire others on their fitness journeys. In this role, you will develop personalized training programs, provide guidance on fitness and nutrition, and foster a supportive community for clients of all fitness levels. If you are enthusiastic about health and wellness, and possess a strong desire to help others achieve their goals, we invite you to apply.

Join Ultimate Performance as a Personal Trainer in Chelsea, London Compensation and Schedule Salary: Starting at £30,800, rising to £43,300 per year Hours: Full-time, 40 hours per week Shifts include early mornings and late evenings, especially during the first year About Ultimate Performance Ultimate Performance (UP) began in London in 2009 and has grown into a global leader in body transformation. With 26 private gyms across four continents, UP focuses on delivering measurable results through science-driven personal training and tailored nutrition. The company’s reputation is built on outcomes, not promises. UP is not a traditional gym. The team delivers support that goes well beyond a typical 60-minute session, aiming for comprehensive transformation rather than just workouts. The UP Method The UP Method is the core of everything at Ultimate Performance. This approach is rooted in data and science, with a single focus: real, lasting results for every client. Trainers work without gimmicks or distractions, concentrating on what truly drives change. Every member of the team plays a direct role in helping clients achieve life-changing goals. What You Will Do Coach a diverse range of clients who turn to UP for results they have not found elsewhere Apply the UP Method to deliver personal training that leads to measurable transformation Focus on mastering training and coaching skills, rather than chasing sales targets Serve as both a coach and a trusted partner throughout each client’s journey Who Thrives Here This role fits trainers who are dedicated to their craft, care deeply about client outcomes, and want to keep growing professionally. At UP, personal training is a commitment and a lifestyle, not just a job.

Join our dynamic Renewals team as a Renewals Administrator in South West London (SW3). The ideal candidate will play an essential role in providing comprehensive administrative support to our centralized team.Key Responsibilities:Prepare and distribute tenancy agreements, memorandums of extension, termination paperwork, tenant change addendums, and legal notices (including section 21’s) to landlords and tenants through email and postal services.Manage tenant referencing via our online agency Homelet and additional methods as necessary.Coordinate end-of-tenancy inventory checks and deposit returns for non-managed landlords.Update internal software platforms (Reapit and Proman) with progress notes and task reminders; training on the upcoming CML (Radar) software transition will be provided.Send 90-day renewal reminders via email and post while offering general administrative and telephone support.Ensure all paperwork and procedures adhere to high standards aligned with company policies.Process invoices, manage card payments, and pursue outstanding administrative or rent payments as necessary.Support the broader team as required.

Join a dynamic legal practice located in South West London as a Business Administrator. We are seeking a proactive individual who excels in client engagement and administrative efficiency. Your role will involve:Assisting clients before consultations by managing documentation such as photocopying ID, obtaining signatures on letters of authority and client care letters, and organizing their files.Compiling legal bundles, which includes pagination, creating an index, and arranging documents in chronological order.Archiving closed legal matter files systematically.Communicating via email with counsel and clients.Demonstrating a willingness to learn and utilize legal software programs.Managing the office calendar, including client appointments and critical deadlines.Handling postal correspondence efficiently.

Become a Vital Member of the Premier Personal Training Team at Ultimate Performance in London!Salary: Starting at £30,800, with potential earnings up to £43,300 per year.Work Hours: Full-time commitment of 40 hours per week, including early mornings and late evenings during your inaugural year.At Ultimate Performance (UP), our mission is straightforward yet profound: we aim to unlock our clients’ potential and transform lives, one individual at a time. This is accomplished through the world’s most effective personal training system: The UP Method, which is grounded in data, science, and an unwavering dedication to results.We are excited to announce that we are now accepting applications for exceptional Personal Trainers to join our London-based team.About Us:Founded in London in 2009, Ultimate Performance has emerged as a global leader in body transformation, providing targeted, results-oriented personal training through the UP Method. With 27 private gyms spanning four continents—from Los Angeles to Sydney—our reputation is founded on one key aspect: outcomes. Clients seek us out for intelligent, science-based training and customized nutrition that yields genuine, measurable change.We want to emphasize one important point: we are not a conventional gym. Our services and support extend far beyond a client’s 60-minute session. Our commitment isn’t confined to two or three hours a week; we offer a comprehensive approach that fosters total transformation.Our Unique Method:So, what’s our secret? It’s The UP Method, and it delivers results. We focus exclusively on what drives success—no gimmicks, no distractions. Every trainer is crucial in delivering life-changing outcomes for our clients, and it’s this standard that differentiates us.Your Role:As a Personal Trainer at UP, your journey begins by honing your skills rather than pursuing sales targets. You will be trained to an elite standard and prepared to coach clients using the industry-leading UP Method. You’ll engage with a diverse range of clients who trust UP to achieve results they haven’t found elsewhere. You’ll deliver world-class personal training with measurable impact, serving as both a coach and a trusted partner in your clients’ transformation journeys.This role is tailored for trainers who are deeply committed to their careers, passionate about client results, and dedicated to personal development. At UP, personal training is not just a job; it’s a lifestyle.