Administrative Manager

Hello!We are on the lookout for an Administrative Manager who will assist in cultivating a cohesive team culture by ensuring organized processes and a comfortable working environment. This role is ideal for someone eager to influence the daily experiences of the team and make the office a genuinely enjoyable place to work.Work format: Office (Contractova area)You will fit right in if you want to:Be part of a culture of openness and growth. We value initiative, out-of-the-box thinking, and a willingness to implement ideas that enhance business efficiency. Here, there are no limits—only opportunities.Feel the drive from organizing and managing processes. You will have the chance to implement your ideas from start to finish, improve internal processes, and influence the effectiveness of the administrative team.Work with an inspiring team. You will collaborate with like-minded individuals who inspire with their experiences, support during challenges, and motivate personal development. Together, we grow by sharing knowledge and best practices.What awaits you?Support for employees and the business - you will guide employees through onboarding and offboarding, respond to team inquiries, and provide stable administrative support to the business.Enhancing internal culture - you will participate in organizing internal initiatives: festive, charitable, and sports activities that directly impact engagement and team spirit.Planning and coordinating team activities - you will be responsible for planning and executing activities for business teams, including team-building events for groups of up to 15 people. You will lead activity projects for employees, coordinating processes and organizational details throughout.

MGID is a leading global advertising platform dedicated to empowering brands and publishers through innovative artificial intelligence-driven digital advertising solutions. Our commitment to user privacy is paramount as we deliver high-quality ads in a brand-safe environment, reaching over 1 billion unique users each month.About Us:Global Reach: With 18 offices across Europe, Asia, and the Americas.Continuous Innovation: We constantly enhance our advertising products (native, display, video) to keep our partners ahead of the competition.We are seeking a Security Administrator for our office reception (Shulyavska area).Ensuring a comfortable and safe environment in our office is essential to us. We are looking for a responsible individual to join our team and maintain order at the reception.Your Responsibilities:Manage access control systems.Monitor the movement of personnel and visitors.Perform basic administrative tasks.Maintain order and a calm atmosphere at the reception area.

Location: Ukraine, Kyiv, hybrid/remoteType of work: Full-timeSmarter is a dynamic management company dedicated to strategizing investment activities and optimizing management and development strategies across various business units. Our key focus areas include the international fintech community SFORS (sfors.com), the brokerage firm Statok (statok.global), and the product company Pine Software (pinesoftware.com.cy).We are seeking a proactive and knowledgeable Middle Business Central Administrator to join our team. The ideal candidate will provide user support and enhance their expertise in Microsoft Dynamics 365 Business Central. This position is perfect for individuals eager to learn, tackle new challenges, and advance their skills in ERP administration.ResponsibilitiesProvide Business Central user support, including incident analysis, root cause identification, addressing non-standard requests, and training users on key system functionalities.Manage accounts and access by creating and optimizing permission sets, security groups, and configuring access policies based on business requirements.Administer environments (sandbox, test, production) by ensuring access compliance, coordinating environment updates, and creating new environments as needed for testing and demonstrations.Configure the system by maintaining and optimizing settings and parameters to align with business processes.

Join Our Team as an IT Administrator / HelpDesk EngineerAt Universe Group, we are looking for an enthusiastic IT Administrator / HelpDesk Engineer who thrives on bringing order to chaos. If you are the type who sees disorganized cables, missing access permissions, or malfunctioning printers and feels compelled to fix these issues systematically, you might be the perfect fit for our team.Universe Group is rapidly expanding with a growing team and fast-paced offices. As we scale, we are reinforcing our helpdesk function to maintain the quality and speed of our internal infrastructure.You will report directly to Yuliia Muts, our Head of Employee Experience. Collaborating with Kyrylo Nedosiekov, our Senior Helpdesk Specialist, you will not only resolve tickets but also develop a streamlined and efficient internal service for our 400+ team members.You are the right candidate if:You thrive in a fast-paced environment with a high volume of tasks. This pace will remain high, and we need someone energized by it.You are not looking for a tranquil setting but desire movement and responsibility.You enjoy structuring processes: tracking, organization, and control.You find satisfaction in technology and the feeling of everything running smoothly.You aspire to grow quickly—achieving a Middle level within 1 year is realistic with strong performance.You are already using AI tools or are eager to implement them in support processes.Your responsibilities will include:Onboarding and offboarding: preparing equipment, accounts, access, and deactivation.Issuing, returning, and tracking equipment and peripherals—ensuring everything matches perfectly.Handling requests in the ticketing system: access, macOS, 2FA, VPN, corporate software.Administering Google Workspace, Slack, and Okta (you will learn some processes on the job).

We are seeking a skilled HR Administrator to join our dynamic People team at joinus. In this pivotal role, you will be responsible for a variety of HR functions including recruitment, onboarding, and employee engagement initiatives. You will play a key role in fostering a positive workplace culture and supporting our employees throughout their journey at joinus.

Join the Artman Team!Are you passionate about working with people and helping teams grow? Artman Studio is looking for a dynamic Recruiter / HR Administrator to join our vibrant office in Kyiv. This hybrid role is perfect for someone who thrives in a fast-paced environment and is eager to drive the recruitment process while supporting various HR administrative tasks.Your Role:As a key member of our team, you will spend approximately 70% of your time focused on recruitment, managing 2-3 active vacancies each month. The remaining 30% will involve overseeing office and HR administrative duties, ensuring our workplace runs smoothly and efficiently.About You:You should be someone who enjoys engaging with diverse teams, adept at multitasking, and committed to professional growth in HR and recruitment.

Join our dynamic team at Syngenta Group as a Junior Online Store Administrator! In this role, you'll be responsible for supporting our online retail operations and ensuring a seamless shopping experience for our customers. You will work closely with various departments to manage product listings, update inventory, and assist with customer inquiries.

As a Lead HR Administration Specialist at Quantum Systems, you will take charge of the personnel administration processes, ensuring strict adherence to Ukrainian labor laws and our internal policies. Your focus will be on enhancing efficiency, achieving standardization, and fostering continuous improvement in all HR operations.This is a full-time position based in our office in Kyiv. Candidates must be located in Kyiv.Your Daily Responsibilities:Manage and oversee comprehensive personnel administration processes, including hiring, transfers, and terminations.Guarantee the accuracy, compliance, and consistency of all HR documentation and records.Lead and coordinate personnel administration processes and maintain high standards.Serve as a primary contact for complex HR administration matters and escalations.Ensure timely and precise reporting to state authorities.Promote standardization and optimization of HR administration workflows.Maintain data accuracy and integrity within HRM systems.Work closely with HR, Legal, Finance, and executive teams.Support HR audits, internal controls, and compliance initiatives.

About Ajax Systems Ajax Systems is an international technology company and the largest manufacturer of security systems in Europe. Our products protect homes and businesses in over 180 countries, with more than 4.5 million end-users and 330,000 PRO users. The Ajax portfolio includes 280 devices for intrusion protection, video surveillance, fire safety, and automation. Each year, our team and global user base continue to grow. Role Overview: Atlassian Administrator We are looking for an experienced Atlassian Administrator to join our Kyiv office. This role will focus on supporting, developing, and optimizing the Atlassian ecosystem at Ajax Systems. The administrator will play a key part in maintaining and improving our internal tools as our company expands.

Join Playson as a Support System Administrator and be a part of a dynamic team in our Kyiv office. Playson is a leading B2B game provider with over 13 years of experience, recognized globally for our innovative solutions in the regulated European markets. Our commitment to excellence drives us to continuously enhance our portfolio and uphold the highest standards in technology, design, support, and interoperability.In this pivotal role, you will provide essential technical support to our global employees, ensuring smooth operations and a seamless work experience.

Join Universe Group as an IT Administrator / HelpDesk Engineer!If you're passionate about transforming chaos into order and thrive in an environment where others might settle for ‘good enough,’ we want to hear from you. Your mission will be to tackle disorganized setups, missing access, and malfunctioning printers, ensuring everything operates seamlessly and efficiently.Universe Group is rapidly expanding, with a growing team and fast-paced office dynamics. We are enhancing our helpdesk function to maintain the speed and quality of our internal infrastructure.Your future manager will be Yuliia Muts, Head of Employee Experience. You'll collaborate closely with Kyrylo Nedosiekov, Senior Helpdesk Specialist, to not just resolve tickets but build a structured, speedy, and user-friendly internal service for our team of over 400 people.You are the right fit if:You thrive in a fast-paced environment with numerous tasks to manage. The pace is genuinely high, and this should energize you rather than drain you.You’re not looking for a ‘calm place’ — you desire movement and responsibility.You love to organize: accountability, order, processes, and control are your strengths.You get a kick from technology and the satisfaction of things running flawlessly.You are eager to advance quickly — moving to a Middle level is achievable within a year with strong performance.You are already utilizing AI tools in your work.

Join our dynamic team at Miratech as a Senior Cloud Database Administrator, where you will play a pivotal role in maintaining and optimizing our IVR and analytics platforms. You will be responsible for ensuring the integrity, performance, and security of our cloud databases while collaborating with cross-functional teams to enhance our data management capabilities.Your expertise will contribute to the development of innovative solutions and the implementation of best practices in database management. If you are passionate about cloud technologies and looking for a challenging opportunity to grow your career, we want to hear from you!

About Resorcer.com Resorcer.com is a Ukrainian engineering company working as part of an international engineering and manufacturing group. The Kyiv office serves as a key hub for daily operations and collaboration with global partners. Role Overview The Business Assistant / Office Manager will support executive leadership, oversee office operations, and coordinate activities across departments. This position is central to keeping the Kyiv office organized and responsive to both local and international needs. Main Responsibilities Provide executive assistance to senior management Manage daily office operations and supplies Coordinate internal processes and administrative workflows Facilitate communication between Kyiv staff and global stakeholders Support operational efficiency across teams What We Look For Strong communication skills Attention to detail and organizational ability Experience handling multiple priorities Comfort working in a high-stakes environment Ability to collaborate with both local and international colleagues Location and Schedule This is a full-time, on-site role based in downtown Kyiv.

Ajax Systems is a leading technology company and the largest manufacturer of security systems in Europe. With over 4.5 million end users and 330,000 PRO users across more than 180 countries, Ajax products protect a wide range of residential and commercial properties. The company offers a lineup of 280 devices, covering intrusion protection, video surveillance, fire safety, comfort, and automation. Ajax Systems continues to expand both its global reach and team size. The R&D department at Ajax Systems includes System, Device, Automation, and QA divisions. These teams handle the full cycle of device development, from concept to production. The Automation Department specializes in hardware-software systems for testing devices during manufacturing, robotic assembly and packaging lines, and software for device firmware and production management. Their work helps streamline manufacturing, particularly for sensors, using Python 3 and Embedded C. Role overview The Manufacturing Performance Manager focuses on improving production processes and performance metrics. This position sits at the intersection of production, engineering, and analytics, requiring a balance of technical and collaborative skills. What you will do Analyze production problems and identify areas for improvement Work closely with cross-functional teams to implement solutions Manage multiple tasks and priorities in a manufacturing environment Use data to drive measurable improvements in production processes Location This role is based in Kyiv.

Why Join Us:At Swarmer, we are on the cutting edge of technology, developing innovative software that empowers drones to operate autonomously as part of coordinated teams without the need for pilots. Our solutions have been rigorously tested in over 100,000 combat missions in Ukraine, making it the most challenging environment for drone warfare. With a recent $15M Series A funding—marking the largest investment in Ukrainian defense technology since the start of the war—we are poised to expand our operations to support NATO-aligned nations.This isn't just theory; our technology is actively saving lives and upholding democratic values.Your Role:We are in search of a meticulous and highly organized Procurement Manager to lead our purchasing operations in Ukraine. This multifaceted role encompasses procurement and warehouse management, ensuring a seamless process from ordering to receiving, tracking, and distributing goods for internal departmental needs.If you thrive in an orderly environment and are passionate about enhancing operational efficiency, this position is perfect for you.Key Responsibilities:Manage and oversee procurement activities throughout Ukraine.Identify and source suppliers, negotiate terms, and obtain commercial offers.Create and track purchase orders to ensure fulfillment.Receive and process goods into the warehouse.Maintain accurate inventory records in ERP and internal systems.Monitor stock levels and ensure data accuracy.Distribute goods from the warehouse to internal teams.Keep warehouse records and track inventory movements.Participate in inventory audits.Collaborate with finance and other departments.Qualifications:Proven experience in procurement, inventory management, or logistics.Solid understanding of procurement and inventory processes.Proficiency in Excel, Google Sheets, ERP, or accounting software.Exceptional attention to detail and a strong sense of accountability.Excellent communication and interpersonal skills.

We are seeking a talented Treasury Manager to join our dynamic team. In this pivotal role, you will oversee the management of multi-currency cash flows, foster relationships with top-tier banks, and develop streamlined treasury processes that contribute to our financial stability and strategic expansion. Collaborating closely with our Accounting, Payments, and Product teams, you will ensure that all transactions—from payroll to wire transfers—are executed smoothly and securely.About Us: United Tech is a leading global IT product company dedicated to revolutionizing real-time social connections. With millions of users spanning North America, Europe, LATAM, and MENA, we design cutting-edge mobile and web applications for live-streaming and social networking. Our platforms facilitate large-scale connections that are rapid, interactive, and highly engaging. The market is anticipated to surpass $206 billion by 2030, and we are at the forefront of this evolution. Founded in Ukraine, we are on a journey of global expansion.

We are seeking an experienced Recruiting Manager to lead our recruitment efforts and enhance our talent acquisition strategies at Miratech. As a key player in our team, you will be responsible for developing and implementing effective recruiting plans, managing the recruitment team, and ensuring we attract the best talent in the industry.

Role overview Miratech seeks an Executive Assistant to support the CEO in Kyiv. This position centers on keeping the executive office organized and efficient. Strong attention to detail and a knack for managing shifting priorities are essential. Key responsibilities Coordinate the CEO’s calendar, including scheduling meetings and appointments Arrange logistics for meetings and events Support strategic planning activities as needed Help ensure daily operations for the executive office run smoothly Requirements Excellent organizational skills Keen attention to detail Ability to handle confidential information with care Comfort working closely with senior leadership

Your Impactful Mission: As a Network Operations Manager, you will…Lead with a clear vision and operational excellence.Manage, mentor, and elevate two specialized teams: Network Operations & Network Automation.Establish strategic direction and a long-term roadmap for network operations that align with product priorities and business objectives.Promote a culture of trust and high performance, grounded in operational excellence, accountability, and continuous improvement.Ensure resilient, secure, and high-availability network operations.Oversee daily operations of globally distributed network environments that support mission-critical services.Manage queue health, prioritize tasks, and handle escalation pathways throughout the complete lifecycle of network incidents.Lead the response to major incidents, coordinating triage, decision-making, and cross-team collaboration in line with Playtech’s Critical Incident Management framework.Ensure infrastructure is always audit-ready, secure, patched, monitored, and properly documented.Design, innovate, and modernize the network architecture.Direct the design and implementation of robust, secure, and fault-tolerant global network solutions.Enforce network security standards including firewalls, segmentation, access control, and encryption.Implement and optimize monitoring & alerting frameworks to enhance visibility and minimize MTTR.Facilitate scaling through automation, IaC, and NetDevOps methodologies.Drive forward-thinking Network Automation, Infrastructure-as-Code, and API-driven operations.Develop consistent change management processes that leverage automation to reduce operational toil and risk.Collaborate with Platform, Security, and Infra Engineering teams to create standardized deployments, templates, and CI/CD-style network change pipelines.Influence and collaborate across the organization.Engage closely with senior leaders.Manage vendor relationships, operational budgets, and technology procurement strategies.Effectively communicate complex network issues to both technical and non-technical stakeholders.

KPMG is a leading global network of professional services firms delivering Audit, Tax, and Advisory solutions. With a presence in 143 countries and territories, our team consists of over 265,000 professionals dedicated to helping clients navigate their most complex challenges.At KPMG, we are driven by three core principles: delivering high-quality services, providing valuable insights into our clients' challenges, and maintaining the highest standards of integrity in our operations. Our commitment to these values ensures that we not only support our clients effectively but also empower our employees and communities to realize their full potential.In our Information Risk Management (IRM) practice, we assist clients in managing IT-related risks, balancing the benefits and threats of technology use, and assuring the robustness of their IT controls.Key ResponsibilitiesOversee and execute daily operations for IT audit and assurance engagements across a diverse client portfolio.Guide and mentor team members, ensuring high-quality project delivery and professional development.Foster long-term relationships with clients, ensuring their needs are met with excellence.