Senior Administrative Specialist

We are seeking a highly organized and proactive Senior Administrative Specialist to join our dynamic team at AITO. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing front desk operations, coordinating meetings, and maintaining office supplies to create an efficient work environment.Your initial duties will involve front desk responsibilities and reception work, where you will be the first point of contact for visitors and clients. Your ability to communicate effectively in both Arabic and English will be essential in this role, as you will assist with various administrative tasks, including government procedures and event planning.Join us at AITO, where we are redefining luxury in the automotive industry by integrating advanced technology with traditional elements of safety and comfort.

Join our dynamic team at Ghobash Group as a Senior Liferay Administrator, where you will play a pivotal role in managing our Liferay infrastructure. In this position, you will be responsible for installing, configuring, and maintaining Liferay environments, ensuring optimal performance and security. Your expertise in Liferay will contribute to the successful execution of projects and the enhancement of user experiences.We are looking for a proactive individual who thrives in a fast-paced environment and possesses strong problem-solving skills. You will collaborate with cross-functional teams to implement solutions that drive efficiency and innovation within our organization.

Become a part of EVA Pharma, an esteemed pharmaceutical organization committed to championing health and well-being as a fundamental human right. As a recognized leader in the industry, we pride ourselves on being an exceptional workplace that nurtures a creative and supportive atmosphere for all our employees.Job SummaryWe are looking for a dedicated and skilled Administrative Specialist to join our vibrant team.The successful candidate will play a key role in our mission to advance human health and well-being, ensuring adherence to the highest standards of excellence in our field.Key Responsibilities:Process invoices, expense reports, and other financial and administrative duties.Oversee executives’ schedules, arrange appointments, and coordinate travel logistics.Manage incoming communications, including emails and calls, prioritizing and redirecting as needed.Organize meetings, prepare agendas, record minutes, and track follow-up actions.Act as a liaison between executives and both internal and external stakeholders.Execute general administrative tasks and any other responsibilities as assigned.

Join us as a Senior Fraud Specialist at Delivery Hero, where you'll play a vital role in safeguarding our operations against fraudulent activities. This senior-level position is ideal for an experienced professional with a keen eye for detail and a passion for analytics.

AECOM is looking for a Senior Project Controls Specialist to join our dynamic team in Dubai, United Arab Emirates. In this crucial position, you will take charge of all project control functions, ensuring projects are delivered on time, within budget, and in alignment with our strategic goals. You will act as a key strategic partner to project leadership, offering data-driven insights and recommendations that facilitate informed decision-making for complex, large-scale projects.Key Responsibilities:Lead the establishment of comprehensive project control systems, including developing Work Breakdown Structures (WBS), baseline budgets, and schedules.Capture and analyze progress and expenditure data to evaluate project performance effectively.Utilize earned value management (EVM) techniques to assess cost and schedule performance, and forecast Estimate at Completion (EAC) for costs and labor hours.Conduct risk analysis and assist in contingency planning to minimize potential financial and scheduling impacts.Ensure adherence to change control processes and protocols.Prepare and present detailed project control reports, encompassing performance metrics, forecasts, and variance analyses to support accurate project management.Exhibit proficiency with project control tools, including scheduling, cost management, and document management systems.Leverage company cornerstone systems to provide cost data in formats aligned with project and organizational requirements.Apply financial terminology and metrics to evaluate the financial implications of project decisions and actions.Identify project risks and escalate issues through appropriate channels promptly.Ensure compliance with internal processes and procedures.Execute specific tasks on complex projects under the guidance of a Senior Project Manager, Associate, or Director.Analyze extensive financial datasets to uncover key project issues and performance trends.Monitor workforce data, labor hours, and cost requirements against budget constraints.Collect and interpret data for trend analysis and forecasting, providing insights into progress and its impact on costs.

The Meraki Group is on the lookout for a highly efficient and detail-oriented Office Administrator to enhance our operational capabilities and ensure seamless office management. The successful candidate will handle a variety of administrative duties, provide support to staff, and contribute to the overall efficiency of our office environment.Key Responsibilities:1. Timekeeping & Attendance:Monitor and document daily attendance for all staff and workers.Compile and submit monthly attendance and overtime reports.Collaborate with HR and Payroll to ensure accurate salary processing.2. Bookkeeping & Documentation:Manage petty cash records, vouchers, and expense reports.Assist in organizing financial and administrative records efficiently.Support vendor invoice tracking and payment submissions.3. Data Management:Keep administrative databases, staff records, and files up to date.Ensure systematic documentation, filing, and retrieval of information.Draft reports, letters, and internal communications as needed.4. Labor Camp Management:Oversee cleanliness, maintenance, and safety in labor accommodations.Coordinate room allocations, maintenance requests, and inspections.Ensure compliance with health, safety, and welfare regulations.5. Trade Test & Recruitment Support:Arrange trade test schedules and manage logistics.Maintain candidate data and evaluation records.Support HR in onboarding and document collection processes.6. Utility Bills & Payments:Oversee management and tracking of company utility bills (electricity, water, telecom, etc.).Ensure timely payments to prevent service interruptions.Maintain records of payment receipts and billing cycles.7. HR Coordination:Assist HR with employee documentation, leave management, and renewals.Help coordinate medicals, visa processing, and insurance renewals.Address general employee queries and provide administrative support.

Join our dynamic team at Egis Group as an Administration Assistant! In this crucial role, you will provide essential administrative support, ensuring the smooth operation of our Dubai office. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative tasks. We are looking for a proactive individual who thrives in a fast-paced environment and is committed to delivering high-quality results.

About VertoAt Verto, we are dedicated to transforming global finance, empowering businesses in Emerging Markets to thrive internationally. Founded by visionary British-Nigerian entrepreneurs Ola Oyetayo and Anthony Oduu, our African roots give us unique insights into the challenges faced with cross-border payments—such as illiquid currencies, exorbitant fees, and sluggish transactions. Africa remains our focal point as we bridge the gap between developing and developed markets, fostering economic growth.Initially launched as a Forex solution for the Nigerian Naira, Verto has developed into a leading platform that facilitates seamless transfers of billions of dollars for thousands of businesses annually. We believe that your business location should not dictate your success or growth potential. We are committed to providing equal access to efficient payment and liquidity solutions that are standard in developed regions.We are proud to be backed by esteemed investors, including Y-Combinator, Quona, and MEVP. With accolades such as the Milken-Motsepe Prize and recognition on lists like CNBC’s fastest-growing UK companies, the Deloitte Fast 50, and Sifted’s fastest-growing UK tech firms, we are shaping a future of effortless cross-border payments.Join us on our journey to revolutionize global finance.Role OverviewSeize the opportunity to play a vital role in our Onboarding Specialists team. This position transcends traditional file processing; you will be instrumental in crafting our global client journey, especially focusing on the UAE. We seek a growth-oriented leader who will not only review applications but also influence our onboarding strategy, bridging high-speed Sales with stringent Compliance in a rapidly growing Fintech environment.About the RoleWe are looking for an enthusiastic and results-driven Senior Onboarding Specialist to oversee the onboarding experience for global customers, particularly in emerging markets, while ensuring compliance with international regulations.What You’ll Be DoingScale Without Borders: Take ownership of the complete onboarding journey for diverse businesses in the UAE and globally. You will explore intricate corporate structures and make decisive partnership calls.Build 360° Client Profiles: Harness client data, external insights, and our innovative technology to create comprehensive client profiles that guide our onboarding process.

Help AG is hiring a Guest Relations Specialist & Office Administration professional in Dubai. This position is open exclusively to Emirati Nationals. The role blends guest relations with daily office administration, ensuring visitors receive a warm welcome and the workplace remains organized and efficient. The position also provides broad administrative support to various departments and helps coordinate activities across the company. Key Responsibilities Maintain a tidy, visually appealing office environment at all times. Monitor and restock supplies, stationery, and equipment as needed. Coordinate repairs and improvements with internal staff and external vendors. Arrange refreshments and catering for meetings and guest visits. Oversee preventive maintenance checks and coordinate equipment repairs. Manage contracts with service providers, including maintenance and catering agreements. Welcome and guide visitors, ensuring a smooth and professional experience from arrival to departure. Maintain office presentation and readiness for guest interactions. Personally greet and assist visitors, staying attentive throughout their visit. Process documents for completion, signatures, and filing according to company procedures. Ensure documents and communications meet company standards. Track and report on corporate and operational projects as required. Update internal internet and intranet systems with news and information. Conduct research and draft correspondence or reports as needed. Assist employees with office supply, business card, and mobile phone requests. Manage employee enrollment in corporate systems to ensure proper access. Coordinate training sessions with vendors and customers for internal and project needs. Verify project completion and close out projects in internal systems as per agreements. Location This role is based in Dubai, United Arab Emirates. Eligibility Applicants must be UAE Nationals (Emirati).

Join Meraki Group as a skilled Contract Administrator and take charge of managing contract administration for our civil contracting projects. This essential role involves ensuring that all contracts comply with legal standards, project specifications, and corporate policies while fostering effective communication among all stakeholders.Key Responsibilities: Draft, review, and negotiate contracts with clients, suppliers, and subcontractors, ensuring all terms are compliant and favorable. Oversee contract performance, identifying potential risks and implementing mitigation strategies to ensure adherence to terms and conditions. Maintain thorough project documentation, including correspondence, change orders, and claims management. Collaborate with project managers and legal teams to resolve contract-related issues and draft necessary amendments. Facilitate stakeholder communication to resolve disputes and ensure seamless contract execution. Conduct regular audits of contract documentation and compliance with company policies. Assist in preparing project reports related to contract status, changes, and claims. Provide training and guidance on contract administration to project teams. Stay informed on industry regulations, procurement standards, and best practices in contract management.

Join Veeam Software as a Senior Domain Engineering Specialist in our Dubai office, where you will leverage your expertise to drive innovative solutions in data management and protection. You will be part of a dynamic team focused on enhancing our product offerings and ensuring the highest level of customer satisfaction through robust engineering practices.

AECOM is hiring a part-time Administrator to support operations in Dubai. This position plays a key role in keeping daily activities organized and efficient for the local team. Role overview This role focuses on providing administrative assistance and maintaining smooth workflows within the office. The Administrator will help coordinate tasks and contribute to the overall organization of the team. Key responsibilities Support day-to-day office operations Assist with organizing documents and schedules Help maintain an efficient and orderly work environment Location and schedule This is a part-time position based in Dubai.

Role overview AECOM is seeking an Administrator for its Dubai office. This full-time role is open exclusively to Emirati nationals. The Administrator plays a key part in supporting daily operations and ensuring the team functions effectively. The position centers on a variety of administrative responsibilities that help keep the office organized and productive. Key responsibilities Coordinate and manage administrative tasks to support team efficiency Assist with documentation, scheduling, and general office support Maintain organized records and facilitate communication within the team Who can apply Emirati nationals Individuals interested in building a career in administration within a global infrastructure and environmental services company Location This position is based in Dubai, United Arab Emirates.

We are looking for a talented and experienced Applications Database Administrator (Apps DBA) to oversee, maintain, and enhance our varied database and application environments. The successful candidate will have in-depth expertise in Oracle Applications along with a broad knowledge of various database systems, including SQL Server, MySQL, MongoDB, PostgreSQL, and Oracle APEX. Familiarity with technologies such as WebLogic, Oracle RAC, ASM, Sharding, and Pgpool is a plus.KEY RESPONSIBILITIES• Manage and support Oracle E-Business Suite / Oracle Applications environments.• Conduct installation, configuration, performance tuning, patching, and upgrades for databases, including:• Oracle Database (including RAC and ASM)• SQL Server, MySQL, MongoDB, PostgreSQL (with Pgpool and Sharding)• Oversee and configure Oracle APEX applications.• Administer and support WebLogic Server for application deployment and performance optimization.• Monitor system performance, troubleshoot issues, and implement effective solutions.• Ensure high availability, backup, and disaster recovery strategies across all platforms.• Collaborate with development and infrastructure teams to facilitate application lifecycle management and deployment.• Enforce database security policies and best practices.• Create and maintain documentation for database architectures, configurations, processes, and procedures.

Oversee the implementation and management of fire safety protocols, building emergency procedures, and security systems, including regular site assessments.Possess a strong background in law enforcement, civil defense, or military service, along with a comprehensive understanding of UAE fire safety regulations and pertinent legal requirements.

Join our dynamic team at Egis Group as an Administration Assistant. We are seeking a motivated and detail-oriented UAE National to support our administrative functions. In this role, you will assist in managing schedules, organizing meetings, and coordinating office activities, ensuring a smooth and efficient operation.

Join a leading company in the White Wood, Plywood, and Construction Materials Trading industry as an Accounts & Administration Executive.This position is based in Dubai and is focused on managing daily accounting functions alongside back-office administrative tasks.As an ideal candidate, you will have practical accounting experience in the UAE, excellent documentation skills, and the capability to assist in both financial record management and office coordination.

This 12-month maternity cover role is based in Dubai and centers on leading marketing efforts for Checkout.com across the MENA region. Written Arabic proficiency is essential for this position. Role overview The Senior Regional Marketing Specialist will take charge of planning and executing marketing strategies tailored to the MENA market. The main objective is to drive revenue growth by building the Checkout.com brand, managing public relations, organizing events, and supporting demand generation and Account-Based Marketing (ABM) programs. A significant part of the job involves strengthening relationships with key enterprise clients through targeted campaigns and regional engagement. What you will do Create and implement marketing campaigns specific to the MENA region Increase brand awareness using a mix of marketing channels Lead public relations activities and oversee the planning and execution of regional events Support demand generation and ABM initiatives to help drive business growth Work closely with the MENA Marketing Lead, Commercial team, and colleagues across the broader Marketing department Requirements Strong proficiency in written Arabic Previous experience in regional marketing, preferably within the MENA region Background in brand development, public relations, event management, and demand generation Ability to collaborate effectively with cross-functional teams Checkout.com supports global businesses with online payment solutions and operates from 19 offices worldwide. This contract position offers the chance to contribute to the company's growth in a key region.

Join our dynamic team at VAMS as a Network Administrator in vibrant Dubai, UAE. In this role, you will be responsible for managing and maintaining network systems, ensuring optimal performance and security. You will collaborate with IT professionals to implement solutions that enhance our network infrastructure.

RAK Bank is seeking a talented and proactive Senior Database Analyst to join our dynamic team at Dubai Silicon Oasis. In this pivotal role, you will spearhead the management of our database architecture, primarily focusing on Oracle Databases, while also leveraging your expertise in SQL Server, PostgreSQL, and DB2 databases. Your responsibilities will encompass overseeing business-as-usual (BAU) operations, ensuring flawless execution of banking End-of-Day (EOD) processes, implementing robust database replication strategies, managing database upgrades, troubleshooting technical issues, and ensuring that operational governance aligns with regulatory and business goals.Key Responsibilities:Database Operations: Oversee daily database operations, ensuring optimal performance, reliability, and security. Address connectivity challenges and optimize queries for enhanced efficiency.EOD Banking Processes: Manage End-of-Day and End-of-Month banking operations, proactively troubleshooting failures and optimizing batch processing for better performance.Replication & High Availability: Ensure effective data replication and prepare for disaster recovery to minimize service disruptions.Cloud Solutions: Implement and manage cloud-based database solutions, ensuring compliance with organizational standards and scalability requirements.Upgrades & Migrations: Facilitate database upgrades, schema migrations, and system enhancements with minimal disruption to services.Backup & Recovery: Develop and implement data integrity, recovery, and disaster preparedness strategies.Governance & Compliance: Enforce IT policies, manage risks, and ensure adherence to UAE Central Bank regulations, ISO standards, PCI DSS, and GDPR compliance.Leadership: Mentor and lead the database team, establishing best practices and aligning IT operations with business objectives.