Guest Relations Specialist & Office Administration (UAE National)

Help AG is hiring a Guest Relations Specialist & Office Administration professional in Dubai. This position is open exclusively to Emirati Nationals. The role blends guest relations with daily office administration, ensuring visitors receive a warm welcome and the workplace remains organized and efficient. The position also provides broad administrative support to various departments and helps coordinate activities across the company. Key Responsibilities Maintain a tidy, visually appealing office environment at all times. Monitor and restock supplies, stationery, and equipment as needed. Coordinate repairs and improvements with internal staff and external vendors. Arrange refreshments and catering for meetings and guest visits. Oversee preventive maintenance checks and coordinate equipment repairs. Manage contracts with service providers, including maintenance and catering agreements. Welcome and guide visitors, ensuring a smooth and professional experience from arrival to departure. Maintain office presentation and readiness for guest interactions. Personally greet and assist visitors, staying attentive throughout their visit. Process documents for completion, signatures, and filing according to company procedures. Ensure documents and communications meet company standards. Track and report on corporate and operational projects as required. Update internal internet and intranet systems with news and information. Conduct research and draft correspondence or reports as needed. Assist employees with office supply, business card, and mobile phone requests. Manage employee enrollment in corporate systems to ensure proper access. Coordinate training sessions with vendors and customers for internal and project needs. Verify project completion and close out projects in internal systems as per agreements. Location This role is based in Dubai, United Arab Emirates. Eligibility Applicants must be UAE Nationals (Emirati).

AECOM's Program Cost Consultancy team is on the lookout for a proactive and detail-oriented Administrative Assistant to provide crucial administrative support. The ideal candidate will thrive in a fast-paced environment and exhibit exceptional organizational skills.Assist with daily administrative operations and tasks.Prepare, edit, and ensure the accuracy of documents, presentations, and reports while adhering to company standards.Maintain systematic filing systems, both physical and digital, for efficient document retrieval.Schedule and coordinate project-related meetings, keeping all stakeholders informed of important dates and deliverables.Draft and revise professional correspondence, including emails and letters as necessary.Implement and uphold document control procedures to ensure project documents are correctly labeled, stored, and easily accessible to the project team.Collaborate with project managers and team members on various administrative tasks related to projects.Compile and organize project documentation, such as contracts, specifications, and drawings, to ensure availability for the team.Assist with data entry related to project milestones, timelines, and resource allocation.Generate basic reports and analyses to support project managers in tracking project progress.

Join our dynamic team at Egis Group as an Administration Assistant! In this crucial role, you will provide essential administrative support, ensuring the smooth operation of our Dubai office. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative tasks. We are looking for a proactive individual who thrives in a fast-paced environment and is committed to delivering high-quality results.

Join Egis Group as a Bid Administrator and play a pivotal role in our dynamic team based in Dubai. As a UAE National, you will be instrumental in managing and coordinating bid submissions, ensuring compliance with all regulations and enhancing our competitive edge in the market.

We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team in Dubai. As an essential member of our office, you will provide administrative support to ensure the efficient operation of the organization. You will be responsible for managing schedules, coordinating meetings, and handling correspondence.

Join our dynamic team at Delivery Hero as we seek an enthusiastic UAE National for an Administrative role. This is an excellent opportunity for individuals looking to kickstart their careers in a fast-paced environment. You will be responsible for supporting various administrative functions, ensuring smooth operations, and assisting in project management.

As a Bids and Contracts Specialist, you will play a crucial role in our organization by meticulously reviewing tenders and customer contracts, ensuring the swift compilation and submission of proposals. You will provide vital support to the Sales team in achieving their targets and cultivating enduring relationships with our clients.Key ResponsibilitiesConduct thorough analyses of all RFP documentation.Delegate tasks effectively among team members.Gather timely feedback from various teams.Prepare and assess the commercial elements of the bid.Incorporate all relevant terms and conditions while managing associated risks throughout the bidding process.Compile and review all proposal documents, ensuring they are approved for submission.Contribute to the written proposals, focusing on both content quality and presentation.Guarantee the punctual delivery of compliant bids.Review contractual terms and conditions to ensure clarity and compliance.Monitor and enhance processes and systems for bid management.

Join United Al Saqer Group as an Administrative Assistant/Receptionist!We are looking for enthusiastic UAE Nationals to support our operations team in Dubai. In this pivotal role, you will facilitate communication between colleagues and clients, verify customer information, assist with operational tasks, organize schedules and events, manage data entry, perform bookkeeping, maintain office equipment, and prepare monthly reports, among other responsibilities.

Why This Role MattersThe HSE Administrator is pivotal in enhancing the Health, Safety, and Environment (HSE) functions across operational sites. This role is responsible for the meticulous upkeep of records, management of digital HSE systems, and coordination of documentation for audits, regulatory compliance, and internal processes. By ensuring that all safety information is accurate, accessible, and effectively controlled, the HSE Administrator supports the HSE Management team in maintaining high safety standards and fostering a compliant safety culture throughout the organization.What You’ll DriveOversee and administer HSE documentation, registers, and records in accordance with project and organizational requirements.Organize, update, archive, and manage versions of HSE plans, MSRA, PTW records, inspections, and training documentation.Guarantee the secure storage and confidentiality of sensitive information, including incident reports, medical records, and investigation files.Register and update workforce information, induction sessions, training, incidents, inspections, toolbox talks, and HSE communications within the Company’s digital platform.Validate digital data entries to ensure accuracy and reliability.Create daily, weekly, and monthly HSE performance dashboards and reports.Assist in the implementation of digital tools, system updates, and provide user support and basic troubleshooting.Support the preparation and submission of authority notifications, incident reports, and regulatory documentation.Maintain records of approvals, permits, submissions, and communications with regulatory authorities.Prepare documents for ISO audits, client audits, and internal compliance assessments.Track training records, competency files, and manage expiry dates for trainings, medicals, licenses, and certifications.Coordinate logistics for HSE trainings, including attendance tracking and training materials.Assist in onboarding new HSE personnel and maintain leave records to ensure site coverage.Document meeting minutes and follow up on action items.Support HSE communications, safety campaigns, BE SAFE initiatives, and toolbox documentation.Maintain thorough records for HSE activities, audits, and inspections.Collaborate with site teams and internal departments on HSE-related matters.Assist in tracking PPE inventory, equipment calibration records, and HSE assets.Provide administrative assistance during inspections, audits, and management walkthroughs.

Join our dynamic team at Egis Group as an Administration Assistant. We are seeking a motivated and detail-oriented UAE National to support our administrative functions. In this role, you will assist in managing schedules, organizing meetings, and coordinating office activities, ensuring a smooth and efficient operation.

Help AG is seeking a dynamic and skilled Product Specialist to innovate and enhance our cybersecurity offerings into scalable, revenue-generating managed services through our telecommunications partners across the UAE. This position transcends conventional product management; the Product Specialist will play a pivotal role in designing, packaging, launching, and scaling managed security services, effectively merging technical excellence with commercial viability.

Design and implement comprehensive internal communication strategies that align with the organization's business objectives and employee engagement goals.Maintain a consistent voice, messaging, and branding throughout all internal communication platforms.Collaborate with senior leadership, Human Resources, and various business units to effectively convey organizational updates, change initiatives, and critical announcements.Produce engaging written and visual content, including but not limited to emails, newsletters, and intranet materials.Oversee, manage, and continuously improve the effectiveness of internal communication channels such as email, intranet, and collaboration tools.Assist in developing and executing internal communication campaigns that enhance employee awareness and participation.

Why This Role MattersThe role of the ICT Support Specialist is vital for ensuring that all employees have consistent access to technology and digital tools, which facilitates seamless business operations. By providing timely troubleshooting, managing system access, and offering hardware support, this position significantly reduces downtime and boosts productivity. Acting as the first point of contact for ICT-related issues, the specialist plays a crucial role in maintaining a secure, efficient, and well-supported IT environment that enables the organization to function effectively and meet its strategic goals.What You’ll DriveReceive, log, and manage ICT issues and service requests through approved channels (email, portal, phone).Categorize, prioritize, and assign tickets based on urgency and impact.Provide first-level troubleshooting and resolution for common ICT issues, escalating unresolved problems to higher support teams when necessary.Maintain accurate ticket status updates and document resolution notes before ticket closure.Assist users with login/password issues, Microsoft 365/email access, PC/laptop/printer/peripheral issues, and basic network or connectivity problems.Provide support remotely or on-site as required.Guide users on utilizing self-service portals and knowledge base resources.Prepare ICT assets (laptops, desktops, mobile devices) for new employees and assist with account creation, email/system access setup, and standard software installations.Support offboarding by coordinating access removals, tracking asset returns, and managing license reassignment.Maintain up-to-date records of ICT assets, track movements, replacements, and execute basic inventory updates.Conduct basic hardware diagnostics and replacements (mouse, keyboard, HDD/SSD, RAM) and liaise with vendors for warranty repairs.Communicate effectively with users regarding ticket statuses, expected resolution steps, and available workarounds.Follow up post-resolution to ensure user satisfaction and document recurring issues along with their resolutions.Update or suggest improvements to help articles and FAQs.Strictly adhere to ICT procedures, SOPs, and security guidelines, while supporting endpoint security measures such as patching and encryption checks.

Join Egis Group as a Graduate Architect, where you will have the opportunity to contribute to innovative architectural projects in a dynamic environment. We are looking for a talented UAE National who is passionate about design and eager to learn and grow within our team.

Join the dynamic team at Delivery Hero as a Sales Coordinator, an exciting opportunity for UAE Nationals looking to kickstart their careers in a fast-paced environment. As a Sales Coordinator, you will play a crucial role in supporting our sales team, ensuring smooth operations and helping to drive sales success.

Role overview Besix is hiring a Receptionist in Dubai, with this position open exclusively to UAE Nationals. As the first point of contact for visitors and clients, the receptionist helps set a welcoming tone and supports daily communication across the company. What you will do Welcome and assist visitors and clients as they arrive Answer incoming phone calls and direct inquiries to the right team members Keep the reception area clean and presentable Assist with internal communication and handle administrative tasks as needed Requirements Must be a UAE National (Emirati) Strong communication and interpersonal skills Professional, friendly, and organized attitude Comfortable working in a front-facing position Location This position is based in Dubai.

Emirati Programme Coordinator - UAE NationalDeliveroo is on the lookout for a dedicated Emirati Programme Coordinator to champion the growth, engagement, and advancement of Emirati talents within our UAE operations. This pivotal role will directly contribute to our Emiratisation goals by orchestrating learning initiatives that enhance the employee experience for Emirati professionals, while collaborating effectively with our broader People and Learning teams.Your ContributionsThis position is a fantastic opportunity for an early-career professional eager to make a difference in people development and national talent advancement through continuous learning.Daily Responsibilities:Serve as a primary contact for Emirati employees, facilitating their development and directing inquiries to appropriate teams.Partner with HR Business Partners to develop and execute tailored training and development programs for Emirati employees.Promote and effectively communicate initiatives, opportunities, and programs designed for Emirati talent.Collect and evaluate feedback from Emirati employees to enhance their overall experience and address their support needs.Stay updated on national talent development priorities and best practices for engaging the Emirati workforce.Assist in the design, coordination, and implementation of learning programs tailored for Emirati employees.Foster collaboration with internal stakeholders and external partners to enhance program effectiveness.Qualifications for SuccessExcellent organizational and coordination abilities.Proactive, with the capability to work independently.Meticulous attention to detail and adept at managing multiple tasks simultaneously.Strong verbal and written communication skills in both Arabic and English.Competency in Microsoft Office or Google Workspace.A genuine interest in Learning & Development, HR, or Talent Development.Hybrid working model.

Join Egis Group as a Graduate BIM Specialist specializing in Digital Delivery. As a key player in our innovative team, you will contribute to cutting-edge projects that enhance infrastructure and urban development in the UAE. Your role will involve utilizing Building Information Modeling (BIM) technologies to streamline project processes and improve collaboration among stakeholders.

Join Egis Group as a Graduate Architect and embark on a rewarding career in the dynamic architectural landscape of the UAE. We are seeking enthusiastic UAE Nationals who are eager to contribute to innovative design solutions and sustainable projects. In this role, you will work alongside experienced architects and engineers, gaining valuable insights and hands-on experience in the field.

About DeliverooAt Deliveroo, we are on a mission to revolutionize the way you shop and dine. By seamlessly connecting consumers, restaurants, shops, and riders, we aim to deliver the neighborhood experience right to your doorstep. Our innovative technology is at the heart of this transformation, making access to food and products more convenient and enjoyable. We empower people to buy what they wish, whenever and wherever they want.As a part of a dynamic team, we are proud to be at the forefront of one of the world's fastest-growing industries. Our compact team makes a significant impact as we tackle some of the most intriguing challenges in the market. We embrace agility, value autonomy and ownership, and are constantly in pursuit of fresh ideas.Your ResponsibilitiesAs a Junior Designer, you will play a key role in delivering creative assets for various campaigns and media initiatives. Your responsibilities will include designing in-app banner advertisements, social media content, and adapting global campaigns to meet local needs, including copywriting in both English and Arabic. This role reports directly to the Brand Manager and follows a hybrid work model.Daily Tasks Include:Creating visually appealing artworks for in-app restaurant campaigns and social media platforms.Adapting global campaign materials to fit the UAE market requirements.Collaborating with the social media team to develop creative in-house content.Designing innovative branding materials for events and campaigns that align with brand guidelines.Taking ownership of English and Arabic copywriting for campaign initiatives.